Assistant Registry Officer (Assessment & Awards) 19,485-23,164 per annum pro rata. (01 May August 2017) (Assessment and Awards)

Transcription

1 JOB DESCRIPTION Job Title: Post Number: Department Location: Grade: Salary: Tenure: Hours Accountable to: Assistant Registry Officer (Assessment & Awards) SY003 Academic Registry Llandaff Campus 3A/B 19,485-23,164 per annum pro rata Fixed Term (01 May August 2017) 37 hours Registry Operations Manager (Assessment and Awards) Role Summary: To deliver and promote Academic Registry, predominantly, within the Assessment and Awards unit at Cardiff Metropolitan University by providing quality and customer-focused services. To support the Assessment & Award processes in compliance with regulations and procedures. To support the teamwork of the Assessment & Awards Unit in particular and support other Academic Registry requirements from time to time. Principal Duties and Responsibilities: 1. To identify and coordinate the production of student transcripts and certificates by the required deadlines.

2 2. To be responsible for maintaining records of those students for inclusion in the Award/Graduation Ceremony Programme. 3. To support the Registry Officer in relation to the administration of Graduation Ceremonies. 4. Communicate to students and stakeholders information pertaining to ceremonies and the application process. This may require the post holder to converse with groups of students and staff. 5. To support the administration of overseas examinations. 6. To assist with the support for Examining Boards, Examinations and Graduation. This may require the post holder to work additional hours during these events and from any of Cardiff Metropolitan Campuses. 7. Ensure a professional, timely and customer-focused response to enquiries received, and to answer or refer these appropriately. 8. To assist with the preparation of relevant management and statistical information. 9. To assist with the preparation and administration of Higher Education Achievement Record (HEAR). 10. To assist with the preparation of Viva Voce. 11. Any other duties commensurate with the grade of the post. Additional Information: Standard Notification These guidelines are provided to assist you in the performance of your contract. The university is a dynamic organisation; therefore changes may be required from time to time. Any changes will be made in consultation with the post-holder. The Summary of Duties and Responsibilities is not intended to be an exhaustive list of tasks performed. Other associated technical tasks are likely to be performed as directed by the line manager. It is accepted that individual staff will have a specialist skills and knowledge base in relation to the role they have been appointed to. In addition to this, Cardiff Metropolitan University expects that all staff will contribute to the vision and ethos of the university and conduct themselves in a professional, courteous and student/customer focused manner at all times. All staff should have particular regard for their responsibilities under Cardiff Metropolitan University s Equalities, Financial, Environmental and Sustainability, Human Resources and Health and Safety policies and procedures.

3 PERSON SPECIFICATION Post: Assistant Registry Officer (Assessment & Awards) Unit/School: Academic Registry *Key A - Application form I - Interview T/P - Test/Presentation FACTORS Education & Qualifications ESSENTIAL AND DESIRABLE CRITERIA Minimum of two A Levels (or equivalent) OR have relevant experience ASSESSED BY A* I* T/P* Education & Qualifications Degree qualification Knowledge Experience of administration in a Higher Education environment. Understanding of the application of Information Technology in a Higher Education environment. Awareness of Quality Standards Knowledge Understanding of Academic Registry functions.

4 Skills & Abilities Excellent written and oral communication skills. Interpersonal skills, possessing a courteous and helpful approach. Ability to act as a responsible member of a team Proficient IT skills including MS office applications Ability to undertake routine manual and automated administrative processes. Flexibility to adapt to changing work demands and priorities and to improve own skills in accordance with such developments. Skills & Abilities Ability to use Business objects

5 FACTORS Experience Paid/Unpaid ESSENTIAL AND DESIRABLE CRITERIA Responding professionally in a customer focused environment. Producing routine correspondence and simple reports. ASSESSED BY A* I* T/P* Maintaining and updating administrative systems and processes Evaluating priorities of work and monitoring progress Experience Paid/Unpaid Experience of working in an Academic Registry environment Other Requirements Awareness of the Data Production Act Other Requirements A commitment to equality of opportunity in all aspects of work. The ability to speak Welsh or another language *Please note that a criminal record may not necessarily be a bar to obtaining employment in Cardiff Metropolitan University. For further information on Disclosure and Barring Service (DBS, previously CRB) please go to