Funding Advisor - Role Description

Transcription

1 Funding Advisor - Role Description Role Title Group Business Unit Reports to Funding Advisor (0.8 FTE) Community Networks Community Services Team Leader Funding and Relationships Welcome to Wellington City Council We serve the residents and businesses of the city of Wellington. To ensure we meet their needs we consult and engage with them on a regular basis and develop our vision and long term plans to meet those needs. Our Council vision is Kia mahi ngātahi mō Pōneke mō tōna āpōpō Working together for Wellington s future. Our four core values are: He tangata, he tangata, he tangata We put people at the heart of what we do Mahi ngātahi We collaborate Whakapai ake We re always improving Mana tiaki We care for our places. Te Tiriti o Waitangi/The Treaty of Waitangi Wellington City Council is committed to the principles of the Treaty of Waitangi partnership, participation and protection - and as such, we work with our iwi partners and the wider Māori community to meet their needs and aspirations for the city. Wellington Towards 2040: Smart Capital Our vision for the city is articulated in Wellington Towards 2040: Smart Capital. There are four pillars to this strategy: People-Centred City Building a healthy, vibrant, affordable and resilient city with a strong sense of identity and place expressed through urban form, openness and accessibility. Connected City A city with easy access to regional, national and global networks. Connections will be: physical, allowing for ease of movement of people and goods; virtual, in the form of world-class ICT infrastructure; and social, enabling people to connect with each other and their communities. Eco-City Proactively responding to environmental challenges, taking an environmental leadership role as the capital city of clean, green New Zealand. Dynamic City A city with a dynamic centre a place of creativity, exploration and innovation. The central city will continue to drive the regional economy and provide Wellingtonians and visitors alike with unique and outstanding experiences. 10 Year Plan Priority areas We want our city to continue to thrive. To achieve this, we need to understand and address the challenges we face. How we do this through Our 10-Year Plan will potentially shape the city for generations to come. 11/12/2018 Funding Advisor 1

2 With the challenges in mind, we have identified the following priority investment areas: Resilience and environment investing in core infrastructure, looking after the environment and making our city more resilient against future shocks Housing investing in quality and affordable housing to accommodate our growing population Transport investing in transport options to maintain easy access in and out and around our city, promoting alternatives to private car usage, and reducing congestion Sustainable growth investing in economic projects that stimulate growth and diversification, and planning for population growth in ways that recognise the city s special character Arts and culture investing in arts and culture to maintain our position internationally as a vibrant, edgy capital Community Services Key Result Area The role of Community Services is to: Build community and neighbourhood resilience, supporting people and the development of connected, vibrant and participatory communities Ensure that Wellington is a safe, tolerant and healthy city with a strong social infrastructure supporting people Ensure there is an effective city wide welfare and social recovery response for people and animals in an emergency Our approach is customer centric and supports the principles of a community participatory approach to the way we work and to service development and implementation. We take a(n) agile approach to the way we work, use a strengths based approach and use storytelling and case studies as a way to inform all stakeholders place based approach to community development integrating a co-design participatory approach to local planning and service development reflecting local needs participatory approach to suburban planning to ensure local services and programmes meet local needs; this supports a community co-design approach allowing residents and communities to have more input into designing council services to meet their future needs a hyperlocal approach to local community safety plans - developed with the community Detailed description of Funding Advisor Reporting to the Team Leader; Funding and Relationships the purpose of the role is to: Provide advice on funding and the grants processes used by Council for the community, community groups and organisations and other external stakeholders Support Council funding processes, data capture, budgeting, reconciliation and reporting, providing data analysis as required to assist in the grants cycle- informing promotion, assessments and decision making. Contribute to the delivery of robust and transparent funding processes and sharing of information Provide assessments and advice on funding applications across a range of funding pools Proactively contribute to the Community Services team and other Council activity, contributing to key projects, funds and initiatives, building partnerships with relevant stakeholders Assist in the development and delivery of a locally coordinated emergency welfare response for people and animals in Wellington Key Relationships: Internal All business units within Council including City Arts and Events, Parks, Sport and Recreation, City Planning- Heritage, Transport and Democratic Services Mayor and Councillors External Community; residents, community groups and organisations Funders- organisations including Trusts, Foundations, local and central government 11/12/2018 Funding Advisor 2

3 Key Responsibilities To achieve this you will need to: As a result we will see: Provide funding advice and support to community groups and organisations applying for grants and funding Contribute to the delivery of robust and transparent funding processes and sharing information Contribute to key projects, funds and initiatives, build partnerships with relevant stakeholders Provide assessments and advice on funding applications across a range of funding pools Assist in coordination of the planning for a city wide welfare response and social recovery in a civil emergency Provide community groups and organisations with advice and support Provide advice and assistance that is customer centric Develop and support systems and processes that reflect customers needs and are inclusive and accessible Ensure application data is captured and reported via Council s online funding portal Assist in effective management of data and information, including financial. Support robust practices and systems tracking and storing all applications grant and one that allows easy access to all stage of the process Manage potential risks through clear financial tracking of grant payments, prior funding and accountabilities. Be an active and collaborative member of project teams working on new initiatives Develop and maintain strong cross council relationships Provide Council Officers with advice and support ensuring efficient on line assessment process Support a process that ensures assessments reflect criteria, Council outcomes and priorities and based on available information Assist in planning to ensure Council is well placed to deliver a Welfare response in a civil emergency and thereafter the recovery phase Health and safety Take responsibility for your work environment, identify hazards and risks and ensure they are addressed JOB REQUIREMENTS Funding Advisor Customers are satisfied with the grants process Services that are community and customer centric, inclusive, responsive to local needs Council funding applied to projects and programmes which deliver on Council outcomes Internal and external customers who are satisfied with grants process. Spend against agreed budgets and allocations reconciled There is an efficient effective grants process that manages risk Projects and organisations are supported and Council shares information and stories about the impact of Council funding in a timely manner Positive and productive relationships/partnerships with key stakeholders Objective information provided to decision making on the allocation of Council funding Processes that support effective evidence based assessments and recommendations An emergency welfare plan is implemented Regular reviews with your manager to identify any health and safety risks, hazards, accidents and incidents Qualifications: Minimum 2-3 years experience in a relevant field that reflects the principles of community grants and funding Understanding of and/or experience in the principles of community development Preferably experience in/and or knowledge of the funding and philanthropic sectors Note - Due to the nature of the role some work will be required outside of normal office hours so flexibility in working hours is essential. 11/12/2018 Funding Advisor 3

4 Experience Team membership in an effective and efficient team where quality is monitored Experience in the not for profit and/or philanthropic sector Experience with effective administration procedures Experience in the Wellington area Minimum of 2-3 years grant making experience, providing advice on funding applications Technical Skills and Knowledge Knowledge of community and funding sectors Strong data and information analysis skills Understanding of cloud and customer database platforms Proven ability in database and reporting skills Understanding of effective team processes and procedures IT and office skills including Word, Outlook, Excel with a particular emphasis on data capture and delivering reports. Teamwork Ability to work successfully in a team, set individual goals to support team goals Work effectively with others to deliver results, building team spirit and support other team members Commitment to supporting and helping colleagues with their duties Able to listen and respond appropriately to feedback from colleagues, team leader and manager Communication Excellent oral and written communication skills, able to communicate with diverse groups Accurately and clearly conveys timely information and ideas, using an appropriate style and manner of communication that is understood by the relevant audience Relationship Management and Customer Service Takes initiative in managing and developing effective working relationships Customer service orientated, able to manage all types of customers, internal and external, in a professional helpful friendly manner Planning and Organisation Excellent self-organisation and time planning for a high number of transactions to ensure deadlines are met Administration skills with a high level of professionalism displayed Attention to detail and ability to meet deadlines Ability to implement effective workflow processes and procedures Multitasks as required to meet role requirements Personal Qualities Self-motivated Able to operate effectively without undue stress in a quick paced work environment Values that are compatible with our values: Display and practice teamwork Neat appearance, well presented Ability to be consistent, accountable and behave ethically NOTE Due to the nature of the role some work will be required outside of normal office hours so flexibility in working hours is necessary 11/12/2018 Funding Advisor 4

5 Job related competencies: Role specific competencies required for the job Articulate Coherently and succinctly communicate the essence of the story adapted for Councillors, key organisations critical to the success of the city, and the general public. Persuasive Understanding the audience so we can relate to their perspective and tell a reasoned and compelling story to align others to our point of view. Diplomatic Sensitive to the political environment, knowing when to keep pushing and when to tactfully retract to achieve an optimal outcome. Solution focussed Thinking beyond constraints and focusing on what is possible to ensure proposals are results oriented and practical. Foresight Intuitively processing facts about the environment into the most likely scenarios, so we can proactively make decisions about how to respond and anticipate the impact of our actions. Energy & Drive - You will be motivated to demonstrate energy and drive to achieve results. Politically Astute You will understand the political context in which the Council operates and be sensitive to political processes. Operational Ability With a focus on value for ratepayers you will get things done and eliminate roadblocks. Customer Service The customer problem is always our problem Professionalism You will behave in ways that support the culture and values of the Council. You learn from mistakes and strive for personal development. Effectiveness for Maori - Understanding and meeting the needs of Māori in the Council s internal working environment and in the delivery of services to the Wellington community. Biculturalism and Diversity Acts in ways that promote an environment of biculturalism, diversity and inclusion in the workplace Delegated authorities: none Disclaimer The responsibilities above are intended to describe the general nature and level of work required by the incumbent to achieve the expected outcomes for the job. From time to time, the incumbent may be required to perform duties outside of these responsibilities as required. 11/12/2018 Funding Advisor 5