Role Description Project Manager Capital Minor Works

Transcription

1 Role Description Project Manager Capital Minor Works Cluster/Agency Department/Agency Division/Branch/Unit Location Planning & Environment Sydney Living Museums Heritage & Collections Division/Capital Minor Works Team The Mint Classification/Grade/Band Clerk Grade 9/10 Kind of Employment Ongoing ANZSCO Code Role Number HC035 PCAT Code Date of Approval 14 September 2016 Agency Website Department/Agency overview Historic Houses Trust of NSW (HHT), incorporating Sydney Living Museums (SLM), is a statutory authority of, and principally funded by, the NSW Government. The Historic Houses Trust is one of a number of agencies administered through the Office of Environment and Heritage (OEH), reporting to the Minister for Heritage. OEH regulates industry, protects and conserves the NSW environment, manages over 850 national parks and reserves and protects the natural, cultural and built heritage in NSW. SLM provides custodial care for significant historic places, buildings, collections and landscapes with integrity, and enables people to enjoy and learn about them. SLM was established under the Historic Houses Act 1980 to manage, conserve and interpret the properties vested in it for the education and enjoyment of the public. SLM s portfolio includes houses, museums, landscapes, a library and collections of paintings, furniture and objects. SLM is managed through four Divisions Heritage & Collections, Curatorial & Public Engagement, Commercial & Marketing Services and Operations & Governance. SLM cares for 12 of the State's most important historic houses, museums and their collections: Elizabeth Bay House, Elizabeth Farm, Hyde Park Barracks Museum, Justice & Police Museum, Meroogal, Museum of Sydney, Rose Seidler House, Rouse Hill House & Farm, Susannah Place Museum, Vaucluse House, The Mint complex and the Caroline Simpson Library and Research Collection. All are listed in the NSW State Heritage Register. The Museum of Sydney and the Hyde Park Barracks are on the National Heritage list, with Hyde Park Barracks also on the UNESCO World Heritage List. SLM s portfolio assets are valued at more than $245 million including buildings, land and museum collections. It also maintains 38 hectares of land including public spaces, farmland and gardens, as well as infrastructure such as roads, farm dams, 8 kilometres of fences and gates. The agency collects, catalogues and conserves material relating to core themes of domestic material culture, the history of art, architecture and design, and aspects of Sydney s social history related to its sites. The collections held at museums are valued at more than $30 million and comprise 250,000 archaeological artefacts, more than 47,500 objects, more than 130,000 glass-plate negatives, a library collection and a growing digital collection all of cultural significance to the history of NSW. The Heritage & Collections Division brings together a team of professionally and technically specialised capabilities which focuses on the conservation, preservation and presentation of the organisation s 1

2 collections, sites, buildings and gardens. The activities of the Heritage & Collections Division include conservation management planning, collections and access, conservation, capital works and maintenance, endangered houses projects, and landscaping. Primary purpose of the role Plan and schedule the delivery of an annual program of capital minor works and planned cyclical maintenance projects across Sydney Living Museums sites to ensure projects progress and are completed at expected levels while meeting relevant legislative and statutory requirements. Key accountabilities Anticipate the timing, costs and establish the quality required across all elements of projects when formulating project plans and schedules to identify and implement the most efficient ways to deliver projects the meet the agency s needs. Integrate benchmarking and best practice approaches to project planning and scheduling allowing for continuous improvement and growth of agency s project management practices, business processes and service outcomes. Monitor and evaluate all aspects of project implementation, including risk and contingency management, benefits realisation, project impact and quality measures, to identify and address issues, assess project progress and effectiveness, and achieve project outcomes. Undertake research and formulate recommendations to support evidence based project planning and decision making. Provide advice and information to stakeholders on emerging project issues to support project development and delivery in line with established plans, budgets, timeframes, policy objectives and other project and priorities. Incorporate sustainability and environmental considerations into project planning, scheduling and delivery to ensure the often complex conservation needs of the agency s different sites are taken into account. Develop and maintain systems, policies and make use of technologies to ensure best practice outcomes are implemented in the delivery of projects. Develop and coordinate effective working relationships with a diverse range of internal and external stakeholders and nurture strategic partnerships to deliver planned outcomes and overcome communication, resourcing and practical challenges that arise from an agency dispersed over a number of sites. Key challenges Scheduling and coordinating complex works and maintenance programs involving multiple specialised disciplines across varying locations to ensure programs are completed at expected standards while compiling with planning approvals, relevant legislation, regulatory and statutory requirements. Implementing major cyclical maintenance projects, taking into account heritage constraints and considerations to maintain the conservations of the sites. Coordinating projects to minimise negative impact on the operations of Sydney Living Museums sites while optimising work potential thereby reducing costs yet retaining public access during the works. Key relationships Who Internal Principal Project Officer Capital Minor Works Why Receive overall direction, instruction and guidance from. Provide updates on projects, issues and priorities. Role Description Project Manager Capital Minor Works 2

3 Who Head of Heritage Project Officer Capital Minor Works Executive Heads of Portfolio, Building & Facilities Coordinator, Building & Facilities Officers, Building & Facilities Assistants Staff across the agency External Key external stakeholders including networks, cultural organisations, local governments, heritage, history and other industries Contractors and partners Authorities Role dimensions Decision making This role: Why Collaborate with to plan and schedule minor works and major maintenance programs in line with the delivery needs of the projects and project teams. Work with to gain and provide project management advice and support for capital works projects. Communicate with/keep updated on planning and deliver of projects. Provide regular updates on planning, scheduling and progress of minor works and major maintenance projects. Prepare schedules, plans and status reports for the Executive Finance monthly meetings to keep the Executive up to date on the progress of planned programs. Work with key property staff to enable the successful completion of planned minor works and major maintenance projects on time and on budget. Communicate with/keep updated on planning and deliver of projects. Work with to gain support and acceptance of the scheduling of minor works and major maintenance projects implementation. Establish and maintain relationships through effective communication, negotiation and issues management to encourage engagement and ensure project deliverables are met. Establish and maintain relationships through effective communication, negotiation and issues management to encourage engagement and ensure project deliverables are met. Consult with on minor works and major maintenance projects. Collaborate with to gain support for and facilitate effective project management and implementation. Communicate with/keep updated on planning and deliver of projects. Liaise with on capital works and major maintenance projects and provide regular information on the progress of projects. Liaise on/in relation to statutory requirements such as development consent, heritage approvals, compliance certificates. Has a high level of autonomy and is fully accountable for the delivery of work assignments and projects on time and to expectation in terms of quality, deliverables and outcomes. Prioritises and manages multiple tasks and demands including matters with critical turnaround times. Develops, writes and presents reports, submissions and interprets analytical date relating to the projects the role is involved with for internal and external stakeholders. Develops and fosters efficient lines of communication with key stakeholders. Analyses complex and conceptual information in a range of strategic project and policy areas. Works collaboratively with consultants and specialist advisors to achieve project outcomes. Role Description Project Manager Capital Minor Works 3

4 Escalates decisions that require significant change to project outcomes or timeframes. Reporting line This role reports directly to the Principal Project Officer Capital Minor Works. Direct reports Nil Budget/Expenditure Nil Essential requirements Relevant qualifications and experience in project planning and delivery of minor capital works programs in areas relevant to, architecture, building or land management preferably in a heritage. Extensive experience successfully scheduling, planning and delivering minor works and major maintenance programs over a set period of time. Ability to work in complex and dynamic client/side relationship environments with stakeholders and interest groups covering government, community interest groups and environmental agencies. Experience in managing project budgets and scheduling works, including developing and delivering project plans. Ability to work within the framework of the Historic Houses Act 1980 and the NSW State Plan. Knowledge of current heritage conservation principles and practices in Australia, and knowledge of key legislation including the NSW Heritage Act 1977 and the Environmental Planning & Assessment Act 1979 and the Historic Houses Act Experience in delivering capital works projects in relation to listed historic buildings. Excellent verbal and written communication skills including writing for a variety of audiences. Strong organisational skills with the ability to undertake and complete several tasks concurrently while maintain attention to detail and meeting deadlines. A current NSW driver s licence. Capabilities for the role The applies to all NSW public sector employees. The Capability Framework is available at Capability summary Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus capabilities for this role. Refer to the next section for further information about the focus capabilities. Capability Group Capability Name Level Display Resilience and Courage Act with Integrity Manage Self Value Diversity Role Description Project Manager Capital Minor Works 4

5 Capability Group Capability Name Level Communicate Effectively Commit to Customer Service Work Collaboratively Influence and Negotiate Deliver Results Plan and Prioritise Think and Solve Problems Demonstrate Accountability Finance Technology Procurement and Contract Management Project Management Focus capabilities The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate competence. The behavioural indicators provide examples of the types of behaviours that would be expected at that level and should be reviewed in conjunction with the role s key accountabilities. Group and Capability Level Behavioural Indicators Personal Attributes Act with Integrity Personal Attributes Manage Self Relationships Communicate Effectively Represent the organisation in an honest, ethical and professional way and encourage others to do so Demonstrate professionalism to support a culture of integrity within the team/unit Set an example for others to follow and identify and explain ethical issues Ensure that others understand the legislation and policy framework within which they operate Act to prevent and report misconduct, illegal and inappropriate behaviour Look for and take advantage of opportunities to learn new skills and develop strengths Show commitment to achieving challenging goals Examine and reflect on own performance Seek and respond positively to constructive feedback and guidance Demonstrate a high level of personal motivation Tailor communication to the audience Clearly explain complex concepts and arguments to individuals and groups Role Description Project Manager Capital Minor Works 5

6 Group and Capability Level Behavioural Indicators Relationships Work Collaboratively Results Deliver Results Results Plan and Prioritise Business Enablers Procurement and Contract Management Monitor own and others' non-verbal cues and adapt where necessary Create opportunities for others to be heard Actively listen to others and clarify own understanding Write fluently in a range of styles and formats Encourage a culture of recognising the value of collaboration Build co-operation and overcome barriers to information sharing and communication across teams/units Share lessons learned across teams/units Identify opportunities to work collaboratively with other teams/units to solve issues and develop better processes and approaches to work Take responsibility for delivering on intended outcomes Make sure team/unit staff understand expected goals and acknowledge success Identify resource needs and ensure goals are achieved within budget and deadlines Identify changed priorities and ensure allocation of resources meets new business needs Ensure financial implications of changed priorities are explicit and budgeted for Use own expertise and seek others' expertise to achieve work outcomes Understand the links between the business unit, organisation and the whole-of-government agenda Ensure business plan goals are clear and appropriate including contingency provisions Monitor progress of initiatives and make necessary adjustments Anticipate and assess the impact of changes, such as government policy/economic conditions, to business plans and initiatives, and respond appropriately Consider the implications of a wide range of complex issues, and shift business priorities when necessary Undertake planning to transition the organisation through change initiatives and evaluate progress and outcome to inform future planning Apply legal, policy and organisational guidelines and procedures in relation to procurement and contract management Develop well written, well-structured procurement documentation that clearly sets out the business requirements Monitor procurement and contract management processes to ensure they are open, transparent and competitive, and that contract performance is effective Be aware of procurement and contract management risks, and what actions are expected to mitigate these Role Description Project Manager Capital Minor Works 6

7 Group and Capability Level Behavioural Indicators Business Enablers Project Management Evaluate tenders and select providers in an objective and rigorous way, in line with established guidelines and principles Escalate procurement and contract management issues where required Prepare scope and business cases for more ambiguous or complex projects including cost and resource impacts Access key subject-matter experts' knowledge to inform project plans and directions Implement effective stakeholder engagement and communications strategy for all stages of projects Monitor the completion of projects and implement effective and rigorous project evaluation methodologies to inform future planning Develop effective strategies to remedy variances from project plans, and minimise impacts Manage transitions between project stages and ensure that changes are consistent with organisational goals Role Description Project Manager Capital Minor Works 7