Strategic Project Manager

Transcription

1 Strategic Prject Manager Wrk Unit Prgram Develpment & Evaluatin Classificatin Level 4 Emplyment type Wrk lcatin Reprting line Supervisry Respnsibilities Full Time Melburne Natinal Prgram Manager, New Strategic Prgrams TBC Date dcument created r updated 03 July 2017 Psitin purpse The rle f the Strategic Prject Manager is t supprt the rganisatin in managing all aspects f prject, prgram and strategy management, and the implementatin and executin f new initiatives. The fcus is n initiatives that supprt and deliver ptimised value t the Alchl & Drug Fundatin. Organisatinal cntext Celebrating mre than 50 years f service t the cmmunity, the Alchl and Drug Fundatin, frmerly the Australian Drug Fundatin is Australia s leading bdy cmmitted t preventing alchl and ther drug prblems in cmmunities arund the natin. Our aim is t create an Australian culture that supprts peple t live healthy, safe and satisfying lives, unaffected by drug and alchl prblems. The Fundatin s wrk reaches millins f peple in lcal cmmunities thrugh sprting clubs, wrkplaces, health care settings and schls, ffering educatinal infrmatin, drug and alchl preventin prgrams and advcating fr strng and healthy cmmunities. The Alchl and Drug Fundatin is prudly independent and nt-fr-prfit. Our services and prgrams include: Alchl and drug infrmatin Cmmunity prgrams Wrkplace services Plicy and advcacy Fr further infrmatin, please g t ur website:

2 Key Relatinships Internal Relatinships: Internal Relatinships: Natinal Prgram Manager, New Strategic Prgrams Prject Steering Cmmittee Prgram Develpment & Evaluatin Unit Prgram Delivery Unit Marketing and Engagement Unit External Relatinships: Gd Sprts Club Representatives Cmmunity Stakehlders Prject stakehlders External cnsultants as required Prject funders Respnsibilities Prject and Prgram develpment Assist the Natinal Prgram Manager, New Strategic Prgrams with identifying and managing new areas f pprtunity/imprvement within the rganisatin. Develp and manage cntinuus imprvement practices, plicies and framewrks that infrm the enhancement f prject management functins within the ADF. Wrk cllabratively with key stakehlders and users t initiative, facilitate and manage the cncept explratin phase, including a deep understanding and analysis f user needs and best practice benchmarking. Manage key stakehlder management n all aspects f assigned prjects and present the key requirements and deliverables in a lgical manner. Represent and make decisins n behalf f the Natinal Prgram Manager, New Strategic Prgrams at key leadership meetings. Prject Management Ability t create and manage: prject plans; implementatin plans, stakehlder registers, prject schedules, mechanisms fr cntinuus imprvement, risks and issues registers, ensuring: Prject Executin Resurce requirements and key deliverables are agreed t (and visible thrugh tracking); A cllabrative apprach frm prject initiatin thrugh t implementatin, including cnsultatin with end users, and internal and external stakehlders; Clear cmmunicatin and tracking f prgram timing, deliverables and requirements; and Reprting mechanisms are established t mnitr prgress against key deliverables. Manage cllabrative crss discipline meetings where necessary, including: 2

3 Representatin f agreed psitin, reprt feedback and implement agreed plans; Ensuring cllabratin with functinal experts and end users when required; Supprting and cmmunicating decisins t the Natinal Prgram Manager, New Strategic Prgrams and relevant Managers t ensure they are cmpleted; Presentatin f ptins and recmmended actins t cre team members; Management f bth internal and external stakehlders. Ensure cmmunicatins and understanding f prjects are rbust; and manage reviews/meetings arund issue explratin and reslutin. Identify functinal issues impacting the ADF and manage slutins befre deliverables are affected. Develp and manage actin plans t reslve radblcks r elevate cncerns. Ensure clsure f prjects have been carried ut seamlessly and transitined t the crrect business unit. Cmplete and archive all dcumentatin, including spnsr sign-ff Training and lessns learned packages are shared with the relevant business unit/s Be respnsible fr infrmatin management including dcument cntrl and the strage f dcuments in alignment with ADF plicy and prcedures. Manage a budget in line with the relevant prject. Leadership and Peple Management Prvide leadership, mentring and supervisin fr direct reprts building cllabrative relatinships and ensuring that staff are apprpriately supprted s that they remain mtivated, high perfrming teams. Practively rle mdel behaviurs that supprt the ADF s values and gals. As required, lead the recruitment, selectin, develpment and perfrmance management f a multi-disciplinary team and prvide leadership and develpment pprtunities that builds capacity. Capability Prfile Frmal Educatin Tertiary qualificatins in health prmtin, cmmunity develpment (r ther relevant field) with a minimum f 3 years relevant prfessinal experience in a like field. Pst-graduate study wuld be highly valued. Skills and Knwledge Demnstrated skills in prject management. Demnstrated experience in health prmtin r cmmunity develpment prject delivery. Demnstrated experience in stakehlder cnsultatin. Highly develped planning and rganising skills. Strng cmmunicatin skills, including highly develped written skills. Extensive experience f wrking in a cllabrative and effective way with thers t achieve cmmn gals. Ability t establish credibility with a diverse range f stakehlders. Experience in deplying cllabrative prcesses and tls. Desirable 3

4 Experience in r a strng knwledge f the principles, methdlgies and appraches f human centred/participatry design. Understanding f prgram evaluatin methdlgies. Experience in develping and maintaining nline cntent. Ability t effectively lead and crdinate a small team t achieve prject utcmes. Understanding f alchl and ther drug issues. Experience and understanding f the sprting sectr particularly at the lcal cmmunity level. Key Cmpetencies (See table belw) Cmpetency Definitin Imprtance Planning & Organising Sets actin plans fr wrk and rganises time and resurces as apprpriate. Plans wn wrk (and wrk f thers if required) and establishes pririties, deadlines and bjectives. Results rientatin Takes respnsibility and accuntability fr achieving required actins and utcmes. Keen t cmplete tasks and see things thrugh t the end. Cmmunicatin Establishes pen cmmunicatin channels. Able t express wn ideas and pinins in an apprpriate manner. Receptive t thers cmmunicatins. Strategic Perspective Takes a lng term view and thinks f a brad canvas. Helps t chart the lng term curse f the business by evaluating key ptins, capabilities, threats and pprtunities. Establishes and implements peratinal plans aligned with strategic visins. Build and Maintain Relatinships Able t establish and maintain relatinships with peple at all levels. Values and prtects effective relatinships with emplyees, custmers and suppliers, as apprpriate. Builds harmnius and psitive alliances with relevant prfessinal cntacts. Teamwrk Cperates and wrks well with thers in the pursuit f team gals. Shares infrmatin, supprts thers. Custmer fcus Understands and wrks t meet the needs and expectatins f internal and/r external custmers. Cncerned t prvide prmpt, efficient and persnalized service t clients. Willing t g ut f his/her way t ensure that individual custmer needs are met. 4

5 Perfrmance Objective Measurement Criteria Weighting (% f ttal jb) 1. Assist the Natinal Prgram Manager, New Strategic Prgrams with identifying and managing new areas f pprtunity/imprvement within the rganisatin. 2. Prject management and implementatin Create and manage prject plans 3. Prject executin Prjects are run n time, within budget and t the quality standards, as set ut in the prject charter and perating plans Cntinuus imprvement practices and plicies have been implemented. Plicies, prtcls, and mnitring systems have been successfully established and delivered fr each prject. Custmer/end user centred studies have been generated and tested. Prject plan, stakehlder register, prject schedule, risks and issues registers develped and managed fr all prjects The prject has met all its bjectives Prject has cntributed learnings t infrm ther prgram develpment Key stakehlder and client prject clsure 30% 40% 30% Authrisatin Direct Manager Signature DATE Emplyee Signature DATE 5