Communications Assistant Job Description and Personal Specification

Transcription

1 Communications Assistant Job Description and Personal Specification Line Manager Location Terms Salary Start Date Media Relations Manager Upper Maudlin Street, Bristol BS2 8DJ Full-time, 35 hours. Contract until December 2018 (with the potential to extend) Up to 17,000 p/a dependent on experience Immediate Summary of Role Wallace & Gromit s Grand Appeal, the Bristol Children s Hospital Charity, is seeking a motivated and creative individual to support the Brand, Digital and Communications department at an exciting time. This is a temporary position within the charity, supporting media relations within the Brand, Digital and Communications department. The successful candidate will play a supporting role in press and social media for the forthcoming Gromit Unleashed 2 event, and will provide communications and marketing support for the Retail, Fundraising and Hospital Services Departments within The Grand Appeal. The successful candidate will be a dedicated and self-motivated individual, engaging with online communities across multiple brands including our three charity brands, and our retail and event brands, Gromit Unleashed and Shaun in the City. The successful candidate will have previous experience in communications, whether in paid work or as an intern, and will be expected to play a full and active role within the Brand, Digital and Communications department and across the organisation. The main focus of this role is to provide a high standard of support for a creative and busy team, and to support the execution of a wide range of PR and social media activities which enhance our brand, support our partnerships and help generate funds for the charity.

2 Key tasks and responsibilities The successful applicant for this role will provide comprehensive support for the Brand, Digital and Communications department across the six brands operated by The Grand Appeal. This will include working across PR, marketing, social media, and our websites, as well as supporting the department with copy-writing for internal and external communications. - Day-to-day management of social media accounts including; writing and scheduling content, collating imagery, and responding to online enquiries, posts and comments - Support the management of the charity s social media and marketing calendar - Work alongside the Media Relations Assistant to keep websites across all charity brands updated and relevant - Support the Media Relations Manager on all regional PR activity including press calls, visits and interviews - Assist media relations with copywriting across the charity s websites and brands - Work closely with the Media Relations Assistant to prepare copy for fundraising materials including newsletters, direct mailers, event guides and fundraising packs, as well as all other relevant marketing materials - Work with the Media Relations Assistant on the creation and distribution of e- communications across all brands for varying audiences - Assisting the Brand, Digital and Communications department on film projects and video content - Maintain daily coverage report and press clippings folder - Administration of: o image libraries o consent forms o file sharing services o fundraising database - Updating hospital and family accommodation poster sites - Any other role commensurate with the operation of the charity as required This role profile is not exhaustive and is subject to review in conjunction with the post holder and according to future changes/developments in the service. All job descriptions are non-contractual and give a sense of the broad scope of the role and so include a level of flexibility. Whilst they list

3 some key tasks there will also always be tasks that arise and which can be reasonably expected of the role. Personal Specification E = essential D = desirable Experience and knowledge Importance Criteria Assessment E Proven record of working in a similar role, either in paid work or as an intern E Experience in writing inspirational copy for a range of audiences including sourcing information, editing, and proof reading E Excellent networking and interpersonal skills E The ability to work on your own using your own initiative E Excellent organisational skills including the ability to manage competing priorities E Enthusiastic and a good communicator E Professional experience of social media platforms, including Facebook, Twitter & Instagram D Ability to distil complex points into concise, compelling and inspiring copy D Professional experience of Tweetdeck, Facebook Analytics D Experience in media management and working with journalists Skills and abilities Importance Criteria Assessment E Educated to degree level or equivalent GCSEs (or equivalent) Maths, Science, English A-C E Commitment to continuing professional and personal development E Empathy with the aims, objectives and activities of the charity E Excellent IT skills; confident in the use of the Microsoft Office suite E Excellent organisational and time-management skills with the ability to prioritise conflicting demands whilst maintaining accuracy and attention to detail E Ability to work as part of a flexible team and to contribute to group and individual targets E Self-motivated and able to use initiative

4 E An approach to mirror our values: supportive, professional, collaborative, creative and confident Assessment process The Grand Appeal s HQ is in central Bristol, where the Communications Assistant will be based. This post is subject to DBS disclosure. The Grand Appeal is committed to safeguarding children and young people. All staff and volunteers are expected to share this commitment. process Please apply in writing or by for this role by enclosing your CV and a letter of application explaining why you are the candidate for this role. A CV Cover Sheet is enclosed with the Job Description which should be completed and should accompany your application. There is no closing date for this role, as soon as the right candidate is found, the position will be filled. s should be submitted to jobs@grandappeal.org.uk

5 CV COVER SHEET Please fill out all sections of this form giving as much information as possible and attach it to your CV, and use a second sheet of paper if there is not enough space to answer any of the questions. Please use no more than two sides of A4 paper. CV s will only be accepted with a fully completed cover sheet. Name Job applied for Please describe your relevant experience and knowledge applicable to this role: Please list your relevant skills and abilities applicable to this role: Qualifications What makes you the ideal candidate for this role? (700 words max.) Current employer/ role/ length of contract:

6 Current salary/ notice period length: Do you need a work permit to work in the UK? YES/ NO You must agree to the following data protection statement and to our privacy policy in order to process your application. Signed: Date: Data Protection Your data will be held in accordance with the Data Protection Act The information you provide will be used to progress your application during the application process, if your application is successful, to administer your personnel record. You consent to The Grand Appeal processing data relating to you for legal, personnel and administrative purposes and in particular to the processing of any sensitive personal data (as defined in the Data Protection Act 1998) relating to you, including in order to comply with legal requirements and obligations to third parties such as regulatory bodies and criminal records checking. The Grand Appeal may make such information available to those who provide products or services to The Grand Appeal (such as advisers and payroll administrators), regulatory authorities and as may be required by law. You can view our privacy policy at grandappeal.org.uk/privacy-policy