PAX CHRISTI CATHOLIC PARTNERSHIP

Transcription

1 PAX CHRISTI CATHOLIC PARTNERSHIP Name of Policy: Applies to: Scheme of Delegation Practical Guide St Benet Biscop St Peter s St Paul s Policy Summary Named Person(s): Review Committee: The purpose of the policy is to provide a practical guide to the authorities delegated to groups or individuals for the delivery of the strategic and operational functions of the Multi Academy Trust. Con Todd of Directors Date adopted : March 2017 Next review date: March 2019 Category:

2 SCHEME OF DELEGATION Introduction This scheme of delegation shows to which level the board of Pax Christi Catholic Partnership Diocesan Multi Academy Trust may delegate functions KEY Level 1: Decision to be taken by the full PCCP of Directors Level 2: Decision to be delegated to a sub-committee of the PCCP of Directors Level 3: Decision to be delegated to an individual academy Level 4: Decision to be delegated to an individual academy Level 5: Decision to be delegated to the Index 1. Catholic Ethos 2. Vision & Strategic Direction 3. Standards & School Improvement 4. Policies 5. Governance Procedures 6. Finance 7. Audit & Risk Management 8. Staffing 9. Restructure, redundancy & retirement 10. Pay Structure & Policy 11. Appointments 12. Disciplinary & Capability 13. Appraisal 14. Curriculum 15. Behaviour 16. Attendance 17. Admissions 18. Special Educational Needs & Disability (SEND) 19. Supporting Pupils with Medical Conditions 20. Looked After children 21. Safeguarding 22. Public Equality Objectives 23. Premises & Insurance 24. Health & Safety 25. Information 26. Complaints

3 Committee 1. Catholic Ethos 1.1 To ensure that the PCCP is an institution wherein the Gospel values and the Catholic faith are at the heart of everything and permeate every facet of its work. 1.2 To sustain and develop the Catholic ethos and distinctive Catholic nature of the PCCP 1.3 To ensure that the PCCP is at all times conducted in accordance with the provisions of the Diocesan Trust Deed 1.4 To ensure that religious education across the PCCP is in accordance with the teachings, doctrines, discipline and general and particular norms of the Catholic Church 1.5 To ensure that religious worship across the PCCP is in accordance with the rites, practices, discipline and liturgical norms of the Catholic Church: 1.6 To sustain and develop the Catholic ethos and distinctive Catholic nature of the individual Academy school 1.7 To ensure that the individual Academy school is at all times conducted in accordance with the provisions of the Diocesan Trust Deed 1.8 To ensure that religious education within the individual Academy school is in accordance with the teachings, doctrines, discipline and general and particular norms of the Catholic Church 1.9 To ensure that religious worship within the individual Academy school is in accordance with the rites, practices, discipline and liturgical norms of the Catholic Church: 2. Vision & Strategic Direction 2.1 Determine PCCP strategic direction, vision and values 2.2 Develop, implement and report on the PCCP strategic direction 2.3 Advise on the PCCP strategic direction 2.4 To consider requests from other schools to join the PCCP

4 Committee 3. Standards and School Improvement 3.1 Approve School action Plans 3.2 Monitor School action Plans 3.3 Develop, implement and report on Academy School Action Plan (or post Ofsted Action Plans) 3.4 Advise on, recommend and monitor School Action Plan (or where relevant post Ofsted Action Plans) 3.5 Commission school reviews 3.6 Scrutinise and monitor academy self-evaluation forms 3.7 Develop and report on academy self-evaluation 3.8 Review and consider Examination Results 3.9 To ensure that recommendations following Ofsted/Sec48 inspections are incorporated into School Action Plans 4. Policies 4.1 Approve and review the PCCP Policy Schedule 4.2 Monitor relevant Policies 4.3 Develop, implement and report on policies Page 4 of 16

5 Committee 5. Governance procedures 5.1 Appoint / remove Governors 5.2 Appoint the Chairs and Vice-chairs of LGBs 5.3 Remove the Chairs and Vice-chairs of LGBs 5.4 Appoint / dismiss the Company Secretary 5.5 Appoint / dismiss the Clerk to LGBs 5.6 Hold a full meeting at least 3 times in an academic year 5.7 Establish and implement a register of Business and Pecuniary Interests for and LGBs 5.8 Establish and implement a Gifts and Hospitality register for and LGBs 5.9 Establish and implement Standing Orders to regulate governance procedures 5.10 Establish and implement a Code of Conduct for and LGBs 5.11 Annual review of functions, committee structures and scheme of delegation 5.12 Establish and maintain annual calendar of Business for and LGBs 5.13 Approve the Annual return to Companies House 5.14 To establish Bodies and other committees 5.15 Advise on functions, committee structures and scheme of delegations 5.16 Advise on annual calendar of Business for and LGBs 5.17 Establish and implement a register of Business and Pecuniary Interests for relevant members of staff 5.18 Establish and implement a Gifts and Hospitality register for members of staff Page 5 of 16

6 Committee 6. Finance 6.1 Appointment of the Accounting Officer and Chief Finance Officer (CFO) 6.2 Approve appropriate financial regulations, controls and accounting records 6.3 Approve each annual budget, 3 year forecast and Medium Term Financial Plan 6.4 Seek approval from the Secretary of State for any borrowing or other matters following approval (as per the Academies Financial Handbook) 6.5 To notify the EFA when the posts of either PCCP Chair, Accounting Officer and Chief Finance Officer is filled or becomes vacant 6.6 To monitor monthly expenditure. F&S 6.7 To establish a charging and remissions policy for the PCCP F&S 6.8 To approve and set up a PCCP Expenses Policy Audit 6.9 To monitor the implementation of the charging and remissions policy in each individual academy 6.10 To approve and adopt a PCCP Procurement Policy 6.11 Procurement decisions for contacts with a value > 20,000 F&S 6.12 Procurement decisions for contracts with a value < 20,000 in line with the Procurement Policy 6.13 To approve and adopt the bank mandate 6.14 To authorise payments in line with the current bank mandate 6.15 The disposal of assets with nil value or value below 5, The disposal of assets with a market value above 5, To enter into Service Level Agreements PCCP 6.18 To enter into Service Level Agreements and Contracts, pertinent to the individual Academy Page 6 of 16

7 Committee 7. Audit & Risk management 7.1 Develop, implement a transparent system of prudent and effective internal control 7.2 Monitor and report on internal controls Audit 7.3 Appointment of External Audit Service (EAS) 7.4 Evaluation of the performance of the IAS and EAS 7.5 Approve, publish and file a director report and audited annual company accounts Audit 7.6 Develop and implement the Risk Management Policy and advise on relevant risks and the assessment of risk likelihood and impact and review risk registers 7.7 Approve the Risk Management Policy Audit 7.8 Develop, implement and report on the risk register on a termly basis and assess and manage risk 7.9 Review PCCP risk registers 7.10 Develop, implement and report on the contingency and business continuity plan 7.11 Advise on, recommend and monitor the contingency and business continuity plan Audit 7.12 Approve and review the contingency and business continuity plan 8. Staffing 8.1 Determine staff complement and (costed) structure 8.2 Advise on, recommend and monitor staff complement and (costed) structure F&S 8.3 Develop, implement and report on proposals for staff complement and develop and implement (costed) structure F&S Page 7 of 16

8 Committee 9. Restructures, redundancy & retirement 9.1 Approval of proposals to make redundancies/changes in the staffing levels, and organisational structure 9.2 Undertake the responsibilities set out in the Redundancy Policy 9.3 Seek approval from the EFA for staff severance payments where the non-statutory / non-contractual element is under 50k following approval 10. Pay Structure & Policy 10.1 Approve and review pay structure, overall level of pay and terms and conditions 10.2 Approval of staff severance payments agreements in accordance with the Academies Financial Handbook 10.3 To consider staff pay appeals (other than //Central PCCP Staff) 10.4 To consider pay appeals for //Central PCCP Staff) 11. Appointments 11.1 / Appointment (on recommendation of the selection panel) 11.2 Deputy, Head of RE and Chaplaincy appointments (on recommendation of the selection panel) 11.3 Appoint of teaching staff 11.4 Appoint non-teaching staff 11.5 Approve the PCCP staffing structure and central team 11.6 Appoint PCCP staff within the agreed structure 11.7 To decide on recommendations relating to the pay of all members of individual Academy staff (except /) 11.8 Produce and maintain a central record of recruitment and vetting s checks Page 8 of 16

9 Committee 12. Disciplinary and Capability 12.1 To agree PCCP disciplinary/capability procedures for individual Academies F&S 12.2 To implement disciplinary/capability procedures 12.3 Dismissal of //Central PCCP staff 12.4 Dismissal of other staff 12.5 To suspend the //Central PCCP staff 12.6 Suspending staff (except /l) 12.7 Ending suspension (/l) 12.8 Ending suspension (except /) 12.9 To act as the Hearing with regard to staff grievances To act as the Hearing with regard to staff grievances (other than /) 13. Appraisal 13.1 To formulate, agree and review annually, a PCCP appraisal policy F&S 13.2 To implement the appraisal policy in each individual Academy 13.3 To monitor the appraisal policy 13.4 To manage the performance of each Academy 13.5 To manage the performance of the Page 9 of 16

10 Committee 14. Curriculum 14.1 To establish a curriculum policy 14.2 To monitor the curriculum policy 14.3 To monitor the standards of teaching and learning 14.4 To decide which subject options should be taught having regard to resources, and implement provision for flexibility in the curriculum (including activities outside school day) 14.5 To make and keep up to date a written PCCP policy on Relationships and Sex Education 14.6 To ensure the effective implementation of British Values and Spiritual, Moral, Social and Cultural (SMSC) across the curriculum 14.7 To ensure that each individual Academy has a qualified SENDCO 14.8 To create a PCCP SEND Policy 14.9 To monitor the implementation of the SEND Policy and discharge other duties in respect to pupils with SEND To review and annually approve the curriculum policy 15. Behaviour 15.1 To formulate and set out expected standards of behaviour in the Governors Statement of Behaviour 15.2 Development of a written behaviour policy which promotes good behaviour among students and defines the sanctions to be adopted where students misbehave Implementation of behaviour policy and establishment of academy behaviour procedures To exclude a pupil for one or more fixed terms (not exceeding 45 days in total in a year), or permanently 15.5 To review the use of exclusion and to decide whether or not to confirm all permanent exclusions and fixed term exclusions where the pupil is either excluded for more than 15 days in total in a term or would lose the opportunity to sit a public examination. (Can be delegated to chair/vice-chair in cases of urgency) 15.6 To direct reinstatement of excluded pupils (Can be delegated to chair/vice-chair in cases of urgency) 15.7 Monitor and review exclusion data and hold Principal to account for lawful use of exclusion. Page 10 of 16

11 Committee 16. Attendance 16.1 To monitor and review pupil attendance 16.2 To maintain a register of pupil attendance 16.3 To set attendance targets 16.4 To set the times of Academy sessions and the dates of Academy terms and holidays 16.5 To ensure that the Academy meets for 380 sessions in a school year 17. Admissions 17.1 Advise on and recommend Academy Admissions Policy 17.2 To determine, develop and review annually an Admissions Policy for each school within the PCCP; and to publish each school s admissions policy 17.3 Ensure appeal hearings are heard independently 17.4 Implement the individual school Admissions Policy 17.5 Individual school admissions application decisions and ranking 17.6 To appeal against directions to admit pupil(s) 17.7 Agree the Planned Admission Number (PAN) for each school within the PCCP 17.8 Make recommendations to the with regard to the Planned Admission Number (PAN) 17.9 Represent the Admissions Authority at admissions appeals Page 11 of 16

12 Committee 18. Special Educational Needs and Disability (SEND) 18.1 Approve and review SEN provision, arrangements and procedures, having had regard to SEND Code of Practice 18.2 Advise on / recommend and monitor SEN provision, arrangements and procedures, having had regard to SEND Code of Practice 18.3 Appoint a SEND Link Governor 18.4 Discharge legal duty to appoint a responsible person for coordinating SEN provision 18.5 Develop, implement and report on SEND provision, arrangements and procedures, having had regard to SEND Code of Practice 18.6 Publish information on academy and Trust website about the Trust s policy for students with SEND to be updated annually 18.7 Prepares and publish a SEND information report 18.8 Implement the SEND Policy 19. Supporting Pupils With Medical Conditions 19.1 Approve the Policy relating to the support of students with medical conditions Review the policy and relevant plans, procedures and system and report to the Ensure that arrangements re in place to support students with medical conditions which are sufficient to meet statutory responsibilities Ensure a policy and relevant plans, procedures and systems are developed and implemented effectively. The policy should be readily accessible to parents and school staff A named person should be appointed to have with overall responsibility for policy implementation. Page 12 of 16

13 Committee 20. Looked After Children 20.1 Approve LAC arrangements and procedures Advise on / recommend and monitor LAC arrangements and procedures, including admissions 20.3 Appoint a link governor for Looked After Children 20.4 Discharge legal duty to appoint a designated person to manage the teaching and learning programme for looked after children Develop, implement and report on LAC arrangements and procedures, including admissions 21. Safeguarding 21.1 Approval of an effective child protection policy, safer recruitment policy and staff behaviour policy 21.2 Liaison with LA and / partner agencies on issues of child protection and in the event of allegations made against Principals / / Governor / Director 21.3 Recommendation of a child protection policy, safer recruitment policy and staff behaviour policy 21.4 Appoint a Safeguarding Link Governor 21.5 Ensuring academies contribute to inter-agency working in line with statutory guidance Ensuring safeguarding arrangements take into account the procedures and practice of the LA as part of the inter-agency safeguarding procedures set up by the Local Safeguarding Children (LSCB) 21.7 Implementation of a child protection policy, safer recruitment policy and staff behaviour policy 21.8 Appointment of designated members of staff responsible for safeguarding at academies 21.9 Develop, implement and report on safeguarding and safer recruitment arrangements and procedures Page 13 of 16

14 Committee 22. Public Equality Duties 22.1 Review and approve the equality objectives, Equality Scheme equality action plan and Disability Accessibility Plan 22.2 Develop, implement and report on the equality objectives, Equality Scheme equality action plan and disability accessibility action plan 22.3 Appoint an Equality Link Governor 22.4 Publish required information 22.5 Ensure the publication of required information 23. Premises & Insurance 23.1 To develop a school buildings strategy and contribute to a maintenance and Asset Management Planning arrangements 23.2 Approve and review a buildings strategy linked to the setting of the annual programme of capital schemes asset management planning arrangements and maintenance plan 23.3 Advise on / recommend and monitor a buildings strategy, asset management planning arrangements and maintenance plan 23.4 Procure minimum value building and maintenance works within the maintenance plan 23.5 Ensure adequate insurance cover for PCCP and school activities Audit Page 14 of 16

15 Committee 24. Health & Safety 24.1 Approve a Health and Safety Policy 24.2 Approve and review health and safety regulation compliance 24.3 Advise on / recommend and monitor regulation compliance 24.4 Advise on and recommend updates to the Health and Safety Policy 24.5 Appoint a Health and Safety Link Governor 24.6 Oversee compliance with health and safety regulations 24.7 Develop, implement and report on arrangements for compliance with health and safety regulations 25. Information 25.1 Approval of marketing, branding and content guidance 25.2 Approve school prospectus 25.3 Advise on / recommend and review Academy prospectus 25.4 Provide relevant information to the Secretary of State 25.5 Compliance with FOI requirements 25.6 Develop, implement and publish Academy prospectus 25.7 Publish relevant information on academy websites and ensure website compliance 25.8 Monitor compliance of school website 25.9 Name and contact details of Chairs of of Directors and LGB to be made available for complaints and other purposes Students and parents to be informed via Fair Processing Notices that students personal data may be transferred in accordance with the Funding Agreement Provision of an annual written report of a student s progress and attainment to parents Page 15 of 16

16 Committee 26. Complaints 26.1 Develop and review the PCCP Complaints Procedures 26.2 Act as Hearing for complaints made against the (while acting purely in his/her role as, rather than that of 26.3 Act as Hearing for complaints made against the 26.4 Appoint a Director (other than one employed by the PCCP) as Investigation Officer for complaints made against the 26.5 Appoint a Local Governor (other than one employed by the PCCP) as Investigation Officer for complaints made against the 26.6 Act as Hearing for complaints made against school staff 26.7 Appoint a senior member of staff as Investigation Officer for complaints made against school staff 26.8 Implement the PCCP Complaints Procedure Page 16 of 16