ESP Orientation. Payroll Overview. Presenter: Alverine Brihm Friday, October 20, 2017

Transcription

1 ESP Orientation Payroll Overview Presenter: Alverine Brihm Friday, October 20, 2017

2 Agenda: Payroll Cycle Overview Paycheck Overview All Days Paid (ADP) Year Round Pay (YRP) Deductions Miscellaneous Contact Information

3 ESPs you are 3,838 strong!

4 Payroll Cycle Overview Bi weekly payroll frequency Two payroll cycles AA & BB (pays on alternate Fridays) Most ESP s are on the AA payroll cycle Who is responsible for timely and accurate time entry of your payroll data? The Payroll Contact at your work location (school) Submit your absence certificates and timesheets in a timely manner to prevent payroll mistakes

5 Paycheck Overview

6 Paycheck Overview Continued

7 All Days Paid (ADP) What is All Days Paid? These are all work days (Monday Friday) from the start of your respective calendar to the end. This enables the District to pay equal paychecks throughout the school year. Example: 186 Day Calendar Employees on this calendar will have 208 ADP Days Calendar begins: 8/21/17 6/6/ Work Days + 6 Paid Holidays + 22 Unpaid Days = 208 ADP Days

8 All Days Paid (ADP) Continued

9 Year Round Pay (YRP) Year Round Pay an optional plan offered to employees on certain calendar (less that year round 240 and below) Spreads your contract salary over 12 months (summer checks) Enrollment begins in May of each school year Enrollment is perpetual (once enrolled, you will remain in the program year after year unless you elect to opt out (during the enrollment period)) Follow IRS regulations for Deferred Compensation therefore you cannot opt in or out after the start of your calendar UNLESS you have a qualified hardship.

10 Deductions All health related deductions such as medical, dental, vision and other supplemental insurances are handled by the Benefits Department. All other deductions such as, union dues, garnishments, child support, taxes, Tax Shelter Annuities (TSA) etc. are handled by the Payroll Department. To establish a TSA account, you must consult with the respective Agent (changes and modifications to the account must be coordinated by the Agent ). FRS deduction 3% of wages.

11 Miscellaneous Direct Deposit is a mandatory requirement ALL employees must establish an account for direct deposit purposes. Employees on the 186 and 196 Day calendars do not accrue vacation hours; they accrue 9 sick days and 10 sick days respectively. Four (4) days up front ALL employees receive 4 sick days at the start of each school year if the employee leaves the District prior to earning the days, the employee must pay the District for the unearned days/hours.

12 Miscellaneous Continued Sick hours accrual begins after the 45 th day of employment (ESP) Hours cannot be used until after the 75 th workday Employees may use up to 6 days per year as Personal days (this comes out of the sick bucket) Probationary period ends at the completion of 131 work days Employees may view their payroll information including accruals and deductions by logging into Employee Self Service (ESS):

13 How to contact us Payroll Department: Phone: (754) Fax: (754) The following documents and other useful information can be found on the Payroll Department website at: Payroll Schedules YRP Bulletin, instructions and forms Payroll bulletins, forms and instructions

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