HR Network Follow-up to 12 th session - Preparations for 13 th session October 2006 March 2007

Transcription

1 HR Network Follow-up to 12 th session - Preparations for 13 th session October 2006 March Working Groups 1.1 Working Groups organized by ICSC Revised Education Grant Methodology : ICSC decided to establish a small working group, which should analyze, model and test the overall performance of a lump-sum education grant scheme. Timeframe The findings should be presented not later than at the 65 th session (July 2007). The document thus needs to be ready in April, right after the spring session. ICSC Secretariat (Yuri Orlov) ICSC Secretariat,, FICSA and CCISUA, UN, UNDP, ILO, UNESCO, WFP Two face-to-face meetings, possibly in November, in conjunction with Working Group on contractual arrangements (New York) and late February (Geneva) Conditions of service at non-family duty stations : As per terms of reference established at 63 rd session Timeframe This will be taken up by the Commission at its next session in March

2 ICSC Secretariat (Shihana Mohamed) ICSC Chairman, Lucretia Myers, third Commissioner to be determined ICSC Secretariat,, FICSA and CCISUA UN (OHRM and DPKO), UNICEF, UNDP, UNHCR, WHO, WFP Two face-to-face meetings, probably in week of 13 November (New York) and early January (New York) Reform of General Service/Job Classification Ongoing Development of a common job classification for general service A progress report will be provided to the Commission at its next session in March ICSC Secretariat (Lakeita Henriques) ICSC Secretariat,, FICSA and CCISUA, UN, FAO, UNESCO, WHO, UNICEF, IAEA Face-to-face meetings 2

3 1.1.4 Classification of Duty Stations Review classification of duty stations 4-6 December 2006 (tentative) ICSC Secretariat (Beverly Young) ICSC Secretariat, FICSA and CCISUA, FAO, UNESCO, WHO, UNICEF, UNDP, WFP, ILO, UNHCR, UNOPS Face-to-face meeting once a year in December in New York Mid-year review (videoconference) Communication Strategy for new Mobility and Hardship scheme Develop a communication strategy for staff to explain new MHA scheme when it gets approved and introduced. 1 day in October (tentative) ICSC Secretariat (Beverly Young) ICSC Secretariat, FICSA and CCISUA FAO, UNICEF, WFP, ILO, UNHCR Face-to-face in New York and videoconferencing with Rome and Geneva 3

4 1.2 Working Groups organized by HR Network All Leave Entitlements. The documents submitted to ICSC last summer (ICSC/63/R.2 and CRP) were not considered complete. ICSC decided to request its secretariat in cooperation with the HR Network secretariat and representatives of a few other organizations and staff, to develop a comprehensive inventory of leave practices, holidays and similar paid closure days and work hours of all organizations of the common system. The types of leave entitlements are to be organized in clusters. All organizations will need to contribute to the planned inventory but to coordinate the work, it is suggested that the Network establish a working group. The next review will be in July The document needs to be ready in April, right after the spring session. ICSC Secretariat (Eleanor Philipps) ICSC Secretariat,, FICSA and CCISUA ILO, UN (New York + Nairobi), FAO, UNFPA, WHO (tentatively), UNDP Mostly if not entirely virtual Local Salary Survey Cost sharing Methodology The HR Network decided to establish a working group to revisit the methodology for calculating the local salary survey costsharing formula. This work will build on the work done by a previous group in 2004 and Fourth quarter

5 UN (Martha Helena Lopez / Regina Pawlik) UN (lead agency), FAO, WHO, WIPO, ILO, WFP, UNDP, UNHCR, UNICEF. Videoconferencing and one face-to-face meeting Long-term Care To study the feasibility for system-wide long-term care insurance. Time frame 2006/2007. Progress report at spring session ILO (Clifford Kunstler) ILO (lead agency), UN, UNESCO, IAEA, UNFPA, FAO, UNWTO, FB Network (Jay Karia) Mostly virtual, videoconferencing as necessary, possibility of face-to-face meetings Appendix D, consultant to be hired Revise appendix D 2006/2007. Progress report at spring session

6 UNDP (Duncan Barclay) UNDP (lead agency), UN, ILO, UNESCO, IAEA, UNICEF, FAO Mostly virtual Field Group The group of organizations with field presence meets regularly to discuss harmonization of entitlements and other issues of common interest. 7 and 8 December (if classification group dates are confirmed for 4-6 December) 2006 UNDP (Duncan Barclay) UNDP (lead agency), UNICEF, WFP, UNHCR, UNFPA, WHO, UNESCO, UNOPS, FAO UN (observer) Face-to-face meeting once a year in New York, following meeting of ICSC working group on classification of duty stations. Periodic videoconferences Senior Management Network Reference Group Advisory function with regard to the development of the leadership development programme for the Senior Management Network. 6

7 Through 2006 and first quarter 2007 UNSSC (Mike Alford) UN, UNDP, FAO, WHO, UNSSC, Virtual 2. Other Activities 2.1 Staff Management Relations Ongoing Design a questionnaire on best practices ( non-qualitative ) Fall 2006 FICSA, CCISUA, The draft survey will be sent to all organizations for comments. The survey will be administered virtually. Results will be analyzed and communicated in writing and could be discussed at an intersessional videoconference. 2.2 Evacuation Allowances Ongoing proposal made by United Nations, considered by Field Group, recommendations forwarded to HR Network Agreement on lumpsumming and amount of EMEA and new amounts for Security Evacuation Allowance. 7

8 Fall 2006 Field Group, United Nations, HR Network members requested to comment on Field Group s recommendation. Deadline for comments 5 October Once agreement is reached, to request DSS to reflect in Field Security Handbook. 2.3 Organization of a special HR Network session To be confirmed A one-day or one-and-half day event focusing on one or two strategic issues. The proposal was made to focus on Gender. A VC to be scheduled in November to prepare for session in 2007 Determine dates and venue during VC in November. 2.4 Relations with UNDGO Started As mandated by HLCM, harmonization of workplans of HR Network and UNDG Personnel Group with a view to ensuring complementarity and avoiding 8

9 duplication. Transfer of Inter-Agency Mobility Programme (IAMP) website from UNDGO to. First meeting between HR Network Spokespersons Brian Gleeson and Martha Helena Lopez and Chair of UNDG Personnel Group on 27 September. Decision was taken to gradually phase out the UNDG Personnel Group. Transfer of website fourth quarter 2006 HR Network Spokesperson (Brian Gleeson), Chair of UNDG Personnel Group (Steven Allen). For IAMP website: (Ken Herman), UNDGO Meetings between HR Network Spokesperson and UNDG Personnel Group Chair; reporting back to Network. Discussion between nd UNDGO on IAMP; proposal on costs of transfer of IAMP website to CEB. 2.5 Preparations for 13 th session of HR Network Staff Well-being Confirmed as topic for closed session on day 3 of next HR Network meeting (March 2007) At its meeting on 7 July 2006, the HR Network had an initial exchange on Staff Well-being and decided that this was an important topic to pursue further, with the objective of harmonizing policies and practices across the system. The CEB Secretariat was requested to coordinate a stock-taking exercise and to examine the possibility of inviting an external speaker to the March session. Stock-taking exercise in November/December Session in March

10 UNAIDS is currently surveying some organizations on their staff wellbeing/work-life policies and practices. It would be useful if the Network-wide stock-taking could build on UNAIDS exercise. The Network might consider hiring the same consultant for the system-wide exercise. will search for a suitable speaker Additional working groups in preparation for 64 th session of ICSC To be decided in November/December The Network decided to establish ad-hoc working groups prior to each ICSC session on topics of particular importance. It was also decided that these should be established well in advance of the ICSC meeting. Three working groups will already be created by the ICSC (see 1.1 above) but the Network should examine the work programme of ICSC for the spring 2007 session as soon as possible to determine whether additional groups should be created. December 2006 Mid-March 2007 Coordinating agencies (to be determined) To be determined Examine ICSC work programme for its 64 th session and determine need for additional working groups. Working groups should be created in December or as soon as relevant ICSC documentation is available Inter-sessional videoconference(s) Agreed as part of new format of HR Network functioning and as needed. To ensure timely follow-up to last HR Network meeting and prepare for next session. 10

11 November/December 2006 February 2007 HR Network Spokespersons All Network members and observers Organize videoconferences as necessary. Important Dates February 2006 Week of 12 March 2007 ACPAQ HR Network 13 th session March 2007 ICSC 64 th session 11

12 HR Network Activities October 2006 March 2007 Summary Working Groups/ Activities WGs organized by ICSC WGs organized by HR Network Revised Ed Grant Methodology Subject /Timeframe Focal point Conditions of service at non-family duty stations Reform of GS Classification of Duty Stations Communication Strategy for new Mobility and Hardship scheme Leave entitlements Local Salary Survey Cost Sharing Methodology Long-term Care Appendix D The document needs to be ready in April, right after the spring session. To be established First meeting probably in week of 13 November (New York). Ongoing A progress report will be provided to the Commission at its next session in March December 2006 (tentative) 1 day in October (tentative) Document to be ready late April 2007 To be established Fourth quarter /2007. Progress report at spring session Consultant to be hired 2006/2007. Progress report at spring session ICSC Secretariat (Yuri Orlov) ICSC Secretariat (Shihana Mohamed) ICSC Secretariat (Lakeita Henriques) ICSC Secretariat (Beverly Young) ICSC Secretariat (Beverly Young) UN (Martha Helena Lopez / Regina Pawlik ILO (Clifford Kunstler) UNDP (Duncan Barclay) ICSC Secretariat,, FICSA and CCISUA, UN, UNDP, ILO, UNESCO, WFP ICSC Chairman, L. Myers, third Commissioner, ICSC and s, FICSA, CCISUA, UN (OHRM and DPKO), WHO, UNICEF, UNDP, WFP, UNHCR ICSC Secretariat,, FICSA and CCISUA, UN, FAO, UNESCO, WHO, UNICEF, IAEA ICSC Secretariat, FICSA and CCISUA, FAO, UNESCO, WHO, UNICEF, UNDP, WFP, ILO, UNHCR, UNOPS ICSC Secretariat, FICSA and CCISUA FAO, UNICEF, WFP, ILO, UNHCR, FICSA, CCISUA ILO, UN (New York + Nairobi), FAO, UNFPA, WHO (tentatively), UNDP UN, FAO, WHO, WIPO, ILO, WFP, UNDP, UNHCR, UNICEF. ILO (lead agency), UN, UNESCO, IAEA, UNFPA, FAO, UNWTO, FB Network UNDP (lead agency), UN, ILO, UNESCO, IAEA, UNICEF, FAO Field Group 7 and 8 December (if classification group dates confirmed for 4-6 December) 2006 UNDP (Duncan Barclay) SMN Reference Group UNSSC (Mike Alford) UNDP (lead agency), UNICEF, WFP, UNHCR, UNFPA, WHO, UNESCO, UNOPS, FAO, UN (observer), UN, UNDP, FAO, WHO, UNSSC 12

13 Other Activities Subject /Timeframe Focal point Ongoing FICSA, CCISUA, Staff Fall 2006 Management Relations EMSEA Organization of a special HR Network session Relations with UNDGO Preparations for 13 th session of Network Harmonization of work plans with DG Personnel Group; IAMP website Staff Well-Being Additional Working Groups Inter-sessional Videoconferences Ongoing proposal made by United Nations, considered by Field Group, recommendations forwarded to HR Network, deadline 5 October 2006 Fall 2006 To be confirmed VC to be scheduled in November to plan for session in 2007 Started (meeting on 27 September) Confirmed as topic for closed session on day 3 of next HR Network meeting (March 2007) Stock-taking exercise in November/ December Session in March To be decided in November/December December 2006 Mid-March 2007 Agreed as part of new format of HR Network functioning and as needed. October, November/December 2006 February 2007 Field Group, United Nations, HRN Spokesperson (Brian Gleeson) UNDG PG chair (Steven Allen) IAMP: CEB Secretariat (Ken Herman), UNDGO, UNAIDS Coordinating agencies (to be determined) HR Network Spokespersons To be determined All Network members and observers 13