Division: Treasury, Finance & Risk Review date: November Internal:

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1 Title: No.: Position Reports to: Financial Controller HSF042 Business Unit: Finance Date created: Title: No.: General Manager, Treasury, HSF045 Finance & Risk September 2011 (Reviewed Nov 2013) Division: Treasury, Finance & Risk Review date: November 2014 Organisational Overview: At HomeStart we believe that affordable home ownership is essential to the health, well-being and ongoing sustainability of our communities. HomeStart s role, within the framework of government policy, is to provide leadership and innovation in the housing finance sector by enabling more South Australians to fulfil their home ownership dreams. We do this through the provision of innovative housing finance solutions. More importantly, we do this through our core strength our people. HomeStart s Values: It is essential the all HomeStart employees model the following values: Empathy in delivery Leader in our field Ethical in action Commercial in thinking Team player at heart Positions reporting to this position: Senior Financial Accountant Finance Operations Manager Business Reporting Manager Other significant working relationships: Internal: Audit Committee Members, GM Treasury, Finance & Risk, direct reports and the Treasury, Finance & Risk division, Executive Committee, Finance Sub-Committee, Human Resources External: Westpac, BankSA, Auditor-General s Department, KPMG, Ernst & Young Position Purpose: The Financial Controller is responsible for overseeing the smooth operations of all of HomeStart s finance functions and to coordinate all financial and fiscal management aspects of company operations, including accounting and budgeting initiatives. This role will also be responsible for providing support and coordination for HomeStart s Audit Committee. F-3d177D4153E2-d203=533Adv1/09/2008 Page 1 of 6

2 Primary outcomes and accountabilities Key results areas Operational responsibilities Performance measures Ensure the preparation of monthly financial statements, management accounts and key statistics for the Management and Board Ensure the timely and accurate month end reconciliations Ensure that the disbursement of funds for settlements, payment of Loan Managers, SAFA and other suppliers (including the Accounts Payable Function) are carried out in a seamless and timely manner Ensure customer loan repayments (direct debit and other) are processed Ensure accurate and timely financial data and information from the loan management system is available to customers, staff and loan managers Oversee the management of the debt portfolio (daily cash flow) Ensure all payments to and from HomeStart are effected in an accurate and timely manner Assume control over processes and procedures relating to payments of various fees to the Loan Managers and associated reconciliations. Implement processes to ensure annual operating budgets are established and approved by Board. Analyse budget variances and report to management and the Board each month. Oversee the administration, maintenance and efficient operation of the accounting software, Accpac and other associated, add on applications Assume control over assets purchases, record keeping, depreciation and disposal of assets and efficient operation of the D-bit Fixed Assets application. Ensure compliance with Commonwealth and State government legislation in relation to indirect taxes and superannuation (including FBT, GST, Group Tax and Payroll Tax). Prepare financial reports for bankers and respond to financial enquiries from regulatory bodies Undertake an annual review of HomeStart s Financial Delegations and make recommendations where appropriate Review all finance policies to ensure they are updated to reflect changes in the business Regularly communicate any changes to Finance Policies Ensure effective and efficient internal controls are implemented and maintained to safeguard the financial sustainability of HomeStart and its assets. Ensure compliance with Treasurers Instructions. Co-ordinate, administer and attend Audit Committee meetings. This includes preparation and presentation of Papers Maintain high quality accounting practices and controls throughout the organisation Periodically review risk levels to ensure low reporting incidences Strategy and planning Drive the development of the division s short, medium and long term strategy to support the achievement of HomeStart s corporate objectives. Contribute to the development and implementation of the Strategic Deployment Plan (SDP). F-3d177D4153E2-d203=533Adv1/09/2008 Page 2 of 6

3 People Management Financial Management External Stakeholder Relations Corporate Responsibilities Formulate and update departmental policies in line with corporate and regulatory requirements. Promote HomeStart s strategic vision, direction and purpose to the Finance Team and ensure each team member is aware of their role and contributions to the organisation and its objectives. Cascade Key Result Areas and Key Performance Indicators from the SDP to develop team and individual performance objectives. Provide advice on latest thinking and best practice with regard to Finance. In consultation with relevant managers, develop and implement operational plans, projects and initiatives aimed at executing the Finance business plan (SDP). Monitor outcomes and provide regular reports on progress against SDP plan targets to relevant areas of the organisation. Conduct a performance planning session with individual team members to develop SMART objectives as input to HomeStart s performance management system. Provide constructive feedback to team members at regular intervals to resolve any issues and ensure achievement of objectives is on track Maintain regular reviews and one on one follow ups, and conduct a bi-annual performance appraisal with team members against individual performance plans Identify and manage poor performance. Provide guidance for team members in dispute resolution. Identify development objectives for team members that address professional development needs and reflect career aspirations. Provide developmental coaching and functional and management guidance to direct reports. Ensure optimal utilisation of employee skills and expertise through allocation of work duties and projects. Develop annual administration budget(s) for the team/function. Monitor all relevant administration costs to ensure proper budgetary controls are exercised and budget variances are accounted for. Review and approve all expenses relating to relevant cost centres according to delegations specified in the Register of Financial Authorities document. Engage direct reports on the development and attainment of budgets. Create and maintain conditions for effective relations with relevant external organizations, government agencies, customers and vendors where appropriate. Respond to stakeholder queries in a prompt and courteous manner and resolve stakeholder issues that have been escalated. Ensure the appropriate application and recording of risks according to HomeStart s Risk Management Policy and Practices. Ensure own and team compliance to HomeStart s financial policies and procedures. Ensure that all legal responsibilities attached to this role as noted in the Compliance Register are discharged, are properly recorded in the Risk Management System (RMS) and any breaches of these requirements are F-3d177D4153E2-d203=533Adv1/09/2008 Page 3 of 6

4 recorded as incidents in the RMS. Maintain a commitment to EEO, Diversity, Ethical Conduct and the legislative requirements of the Work, Health and Safety Act Model ethical behaviour and practices consistent with SA Government Code of Ethics for Public Sector Employees. Understand and follow workplace safety initiatives and procedures, identify hazards and contribute to a safe working environment. F-3d177D4153E2-d203=533Adv1/09/2008 Page 4 of 6

5 Behavioural profile Achievement Focus Empower Self Empower Others One Team Approach Customer Focus Drive Innovation and Improvement Communicate Effectively Takes personal accountability to achieve business outcomes aligned to the strategic plan and demonstrates initiative, determination and drive towards results. Pursues self awareness and demonstrates inner strength and self belief. Shows energy and resilience and proactively develops self. Manages self and takes personal responsibility. Clarifies expectations, removes barriers. Shares responsibility and provides feedback in an appropriate and timely manner. Positively influences others and provides support where required. Actively participates as a team member towards the achievement of organisational and team goals. Is prepared to stretch self and set aside individual agendas in order to build strong team relationships within and across teams. Makes the link between their role and personal contribution to the overall customer experience and a positive HomeStart brand. Continuously looks to simplify rationalise or develop products, processes and services that are focused on achieving business outcomes. Leans into personal discomfort and embraces creativity. Is flexible and adaptable and will to give it a go. Engages in open and honest two way communications. Clearly and confidently delivers the intended message in a way that will be clearly understood and appropriate to the target audience. Is a supportive listener. F-3d177D4153E2-d203=533Adv1/09/2008 Page 5 of 6

6 Other Requirements Essential criteria A relevant degree level qualification with at least 10 years leadership experience in a complex and diverse environment Ability to lead and motivate and persuade others to adopt particular procedures, methods or strategies where are conflicting interests of objectives Ability to modify/adapt established systems or operating plans depending on environmental impacts in a complex, specialised environment Ability to frequently problem solve, conceptualise, identify and develop ideals and analyse alternative courses of action Sound experience in Finance and Accounting in a corporate environment A thorough knowledge of accounting standards relevant to a financial institution such as HomeStart Ability to organise and control large accounting systems Leadership and analytical skills Excellent communication skills Desirable criteria Membership of the Institute of Chartered Accountants Australia or CPA Australia Membership of the Financial Services Institute of Australia Special conditions Required to provide a satisfactory National Criminal History Record Check (Police Check), where applicable. May be required to act in higher level positions, or assume additional accountability, as and when required. Flexibility in working across business units as required. May be required to work reasonable overtime with notice. Some out of hours, weekend work and intrastate/interstate travel may be required. Acknowledgements Signature Name of employee Signature Name of line manager Date: Date: F-3d177D4153E2-d203=533Adv1/09/2008 Page 6 of 6