DISEWEB Version 1.1. DISEWEB User Manual. Web based data entry module for DISE software Available At

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1 DISEWEB User Manual Web based data entry module for DISE software Available At DiseWeb is a web based application for data entry of State Govt Employees at districts for DISE software used by election department, HP hosted in HP State centre at URL: Application uses Treasury database for employee basic details and thereafter, respective DDO enters the details in the application which, on final approval by District Election Officers, will be exported to the DISE software at each district. Naming convention for username in DiseWeb is TreasuryCode_DdoCode e.g. for treasury code SMR00 and Ddo code 001, user name will be SMR00_001. DDO will login to the application using the default password Pass123# which needs to be changed on first login. Login screen is shown below: NICNET- HP Page 1 of 16

2 On successful login, password reset screen is displayed where user is supposed to change his/her default password. Change password screen is shown below: After password change, user will see List of Departments and need to map his/her owned department for employee mappings. From the list of departments, user has to select his/her department and on save, department will be available for mapping in data entry page along with offices of that department. After successful department mapping, DDO will see list of employees categorized as Available and Exempted. Exempted employees include the following list of employees, Woman staff NICNET- HP Page 2 of 16

3 Employees Retiring in one year period before Class IV employees. Rest of the employees come under Available list. These employees are available to the DDO and each DDO must ensure every individual employee entry in the application. Home page after Department mapping is shown below: Complete list will display all the employees. Complete list of employees is shown below: NICNET- HP Page 3 of 16

4 My Mappings button will display list of employees whose DISE specific details have been entered by the DDO. My mapping screen is shown below: Print list button will print list of employees based on the selection of View employee: Available, Exempted, Complete list. Add button will be displayed against each employee to enter his DISE specific details. Once added, user will see Edit button which will enable him/her to edit employee details. Add/Edit employee screen is shown below: NICNET- HP Page 4 of 16

5 In case, employee gender is wrong, same can be edited using the option Update Employee at top menu. On this page, user can either edit employee gender or employee designation. Update employee screen is shown below: In case, user is not exempted under above three categories, DDO has to manually mark them for exemption in Add/Edit employee page. On successful data entry of each employee by the DDO, he/she will certify that he/she has done all the data entry and all entered information is accurate and will click on the Submit button. Submit button will be active only after processing all employees. After submit, DDO will not be allowed to make any changes in employee record. NICNET- HP Page 5 of 16

6 Once submitted, list will be available to the district election officer who will further check and on final submission by district election officer; complete list will automatically get exported to the DISE software available at each district office. District Level User On successful login, user can view district summary dashboard. Dashboard includes DDO s status along with their number of employees. Treasury, non-treasury users wise summary can also be viewed. Detailed list of DDO s is available on click of each link. DDO s Status can be one of the following: Exported: DDO has completed data entry and after verification by district election officer, employee list eligible for election duty has been exported to district database. Submitted: DDO has completed data entry and list has been submitted to district election officer for verification. o Employees Processed: DDO has entered employees details. o Employees Available: DDO has submitted employees as eligible for election duty. Under Progress: DDO is currently working on data entry. o Employees Processed: DDO has entered employees details. o Employees Available: DDO has marked employees as eligible for election duty. These employees will be considered as eligible only after submission by DDO to concerned District Election Officer. Pending: DDO has not started data entry. On click of DDO Status, DDO wise details are displayed. Details include total number of employees, number of Available employees and number of Exempted employees. Under progress screen is shown below: NICNET- HP Page 6 of 16

7 List can be printed on click of Print button at the bottom of the detailed list. By using employees processing option from main dashboard, user can view list of total employees processed as on current date and time. All the lists available here are printable. User can view DDO code, Department, office, employee Name, Designation, basic pay, current role and status against DDO code. NICNET- HP Page 7 of 16

8 On the same dashboard user can view different menu options like 1. Home 2. DDO Wise Summary 3. Export Masters 4. AC-DDO Wise Checklist 5. Reset user 6. user manual 7. Log off User can view logged in user s District, no. of AC s, no. of polling stations, DDO s summary and role assigned along with current district status based on data entry and required data entry. Home Dise Web District Summary will be displayed on click of Home. NICNET- HP Page 8 of 16

9 DDO Wise Summary DDO wise summary option will display list of DDO s who have completed all their employee entries and submitted for verification to district election officer. List will display DDO code(office Name) along with the count of total employees (male/female), available employees and exempted employees. Detailed list of Available and Exempted employees can be viewed on click of corresponding link against DDO. Process button will allow user to view complete data list entered by DDO. Any employee in the List can be edited by district user. User can also search DDO by using search option available on the top left corner of the NICNET- HP Page 9 of 16

10 list. User can also view exempted employee categories by using View exempted employee categories option available on top right of the DDO list. Screen to list categories defined by Election department is shown below: DDO wise Details On click of Process button against any DDO on DDO wise summary page, user will be redirected to DDO wise Details page. NICNET- HP Page 10 of 16

11 Print, Revert, Export and Back buttons are available on the page. Print: On click of print button, employee list will be printed with following details like Employee Code, name, Father/spouse Name, Gender, Date of Birth, designation and exempt reason. Revert: In case, district user is not satisfied with the entries done by DDO, he/she can again ask DDO for rectification in the records. On click of revert button, DDO Submit will be reverted and list will again be available to the DDO for adding/editing employee details. Export: In case, district user is fully satisfied with the entries done by DDO, he/she can export DDO records to respective district server using Export button. On click of export button, all available employees list will get exported to district server and list will be available in DISE software (desktop application) for further use in randomisation. After NICNET- HP Page 11 of 16

12 successful export, this button will automatically get disabled and Export text will change to EXPORTED. Back: Back button will redirect user to DDO wise Summary page. On click of view button against any employee in the list, district user can view complete employee details entered by DDO. User can also edit Employee details by using View button available in the DDO wise Detail list. Export Masters Export Masters option is available to district user for updating master tables in their respective district servers. This option has to be used by each district user at least once for each master table. AC- DDO Wise Checklist AC- DDO wise checklist is available for viewing complete employee details at one place. List can be printed for data verification purpose. NICNET- HP Page 12 of 16

13 Reset User In case, any DDO or non treasury user forgets their DiseWeb application password, district user can use Reset User option from main menu to reset their password. District user will select application user for which he/she wants to change password and then click on save button. On save, password will be set to Pass123# for the selected user. After password reset, DDO/ non-treasury users again needs to change their password after login. User Manual: User can view/download application user manual by using the user manual option from main menu. NICNET- HP Page 13 of 16

14 Non-Treasury users For data entry by any users except Treasury DDO s, users have to contact their respective District Informatics Officer and provide their details as department name, list of offices, office type: State Govt or Central Govt. DIO s will further contact NIC State Centre HP for user creation. On successful login, such users will see their office details on top with one button having caption ADD NEW EMPLOYEE. Using this button, users will enter their employee records in similar way as treasury DDO s. The only difference will be, these user need to enter basic employee details also (e.g. Employee Name, Designation, Bank details). Following screen will appear on clicking Add new employee button: User can view list of employees on the same page once they add some employee records. Other options will be similar as for treasury DDO s. User can filter the list of employees with three option from radio button list like Available, exempted and complete list. By selecting available option user can view list of total available employees with their employee code, name, father/spouse name, gender, date of birth, designation. User can search a specific NICNET- HP Page 14 of 16

15 record from the list by using search by name option available on the top left corner of the list. User can edit the detail of an employee by using Edit button available in the list against every record. By using Update button, user can update the employee details. Update button will automatically get disabled after user submits data for verification to district election officer. Add New Employee Screen after Submission is shown below: By using second option (Exempted) from the given options, user can view list of exempted employees. In case, employee has been exempted by mistake, he/she can be again made available using EDIT option. NICNET- HP Page 15 of 16

16 Complete List: By selecting complete list option, user can view complete list of exempted and available employees. NICNET- HP Page 16 of 16