Governors Roles, Responsibilities and Scheme of Delegation

Transcription

1 Governors Roles, Responsibilities and Scheme of Delegation King Edward VII Science & Sport College September

2 Contents 1. Purpose and Scope 2. Introduction 3. The Strategic Role 4. Delegation and Decisions 5. Scheme of Delegation 1. Purpose and Scope This document sets out the key elements of Governance at King Edward VII Science & Sport College. It will need to be read in conjunction with the articles of association as per academy conversion. 2. Introduction At King Edward VII Science & Sport College the, staff and work closely together to provide high quality and effective education for all following the guidance of the Department for Education (DFE) and its regulations for the governance of schools. The full and the individual committees all meet once a term. There is also an Annual General Meeting of the board members in December each year. The is a corporate board, consisting of 2 trustees from parents, 2 from the staff, 7 from the Community, 1 LA and the. The Governors strive to act at all times with integrity, objectivity and honesty and in the best interests of the school and its students. They are accountable and as such will undertake to be transparent and open about the way in which they act and make decisions, in accordance with their code of conduct, which is based on the Nolan seven principles of public life. Their role is largely a strategic one in the running of the school. This includes setting up a strategic framework for the school, setting its aims and objectives, setting policies and targets for achieving the objectives, reviewing progress and reviewing the strategic framework in the light of progress. The provides advice and support to the and acts as a critical friend. The is accountable for making effective use of its monitoring, evaluation and reviewing activities to hold the school to account for the quality of the education provided 2 The is responsible for the management of the school and its internal organisation, for advising the Governors on the strategic framework and for implementing it. She will

3 formulate aims and objectives and targets for the Governors to consider adopting and will regularly report to them on the progress of such items. The and senior staff will prepare policies for the to monitor and evaluate and will review and revise policy and procedure where necessary. The and the will decide how to delegate roles and responsibility functions to its committees. The is responsible for ensuring that there is an Appraisal Policy and that effective processes are in place and that it is implemented after consultation with teachers. This policy should fulfil the statutory requirements and regulations and should be reviewed annually and made available to the teachers and, where necessary, to any external inspectors or advisers. 3. The Strategic Role At King Edward VII Science & Sport College this means that the Governors and decide what they want the school to achieve and plan the strategy or framework for achieving it. This will include setting suitable aims and objectives, agreeing policies, targets and priorities and monitoring and reviewing those aims and objectives and whether the targets and priorities are being achieved. The School Improvement Plan will provide the strategic framework and will be supported by the school s Self-Evaluation form (SEF) and other specific development plans and policies. Working strategically, Governors will use monitoring evidence to evaluate and review progress against agreed improvement targets to establish the effectiveness of policy and practice. The is responsible for providing any data or information that the has agreed is necessary for it to effectively monitor progress. The is responsible for facilitating the rest of the s agreed monitoring systems and the arrangements necessary for Governors to fulfil that function, including agreed visits to the school, attendance at staff meetings, INSET days, senior leadership team meetings, and regular meetings with the Chair of Governors. As lead professional and a Governor the will be responsible in partnership with Governors and staff for formulating and implementing the policies, leading the school towards set targets and objectives and for discharging her specific responsibilities and supporting the to discharge its specific responsibilities. The in discussion with the will agree levels of information exchange between the and the Governors to ensure that the has enough knowledge to fulfil its function of monitoring and evaluation and comparison with other schools. 3

4 At all times the and staff are accountable to the for the standards achieved and for the school s performance. The is accountable to students, parents, the local community and the DFE. 4. Delegation and Decisions As allowed by the DFE regulations, at King Edward VII Science & Sport College, the has decided to delegate many of its functions and duties to specific committees in order to render itself more efficient and effective. There are four main committees with the agreement that other ad hoc committees may be necessary if circumstances should warrant it. The four main committees are as follows:- Educational Standards Staffing, Pastoral and Pay Finance, Audit and Health & Safety All committees are empowered to make decisions on behalf of the full and are required to report back fully on their actions and decisions. Each committee consists of at least three Governors and operates in accordance with the responsibilities outlined in the s terms of reference. The quorum for any committee meeting and for any vote must be three Governors. In addition to the main committees there are a number of other committees/groups that are convened as and when necessary. These include: s Appraisal Personnel Appeals Appeals Pay In order to clarify levels of responsibility and delegated powers the Governors have adopted a Scheme of Delegation as required by the DFE and included it as part of this document. This clearly sets out the responsibility for decisions for the, the and Governors s 4

5 5. College Scheme of Delegation King Edward VII Science & Sport College To approve the first formal budget plan each financial year. To agree annual action plans and monitor how school premiums are spent (e.g. service premium and the pupil premium) 3. To monitor monthly expenditure 4. To establish a charging and remissions policy & Finance, Audit & Risk Assessment Business Manager Budgets & Financial To enter into contracts (see financial policy for financial limits and delegation) Accounting officer for delivery of trusts detailed accounting processes: appoint & 7. School's scheme of financial delegation: establish and review 8. External auditors' report: receive and respond 9. Academy principal pay award: agree & Staff appraisal procedure and pay progression: monitor and agree Benchmarking and academy value for money: ensure robustness Pay &

6 Management of risk: establish register, review and monitor Budget plan to support delivery of school key priorities: agree Risk Management Risk Management 14. Appoint selection panel for 15. Appoint selection panel for Vice Appoint selection panel for other members of the senior leadership team Ratify or reject decisions of appointed selection panels Staffing 18. Appoint other teachers 19. Appoint non-teaching staff 20. To put in place a pay policy Pay & 21. To make pay decisions in line with the pay policy and legal requirements & Pay 22. Dismissal of 23. Initial dismissal of other staff 24. Suspending 25. Suspending staff (except ) 26. Ending suspension () 27. Ending suspension (except ) 28. Setting the overall staffing structure Staffing Pastoral & Pay & 6

7 29. Determining dismissal payments/ early retirement Staffing Pastoral & Pay 30. To produce and maintain a central record of recruitment and vetting checks Business Manager & Establish and review procedures for addressing staff discipline, conduct and grievance To decide which subject options should be taught having regard to resources, and implement provision for flexibility in the curriculum (including activities outside school day) Educational Standards & 33.. Establish and review a sex and relationships education policy, ensure that parents are informed of their right to withdraw their children Provide clear advice, informed by statutory guidance, on which a strategy for careers advice and guidance can be based Responsibility for ensuring that provision of religious education (RE) meets statutory requirements. To ensure that all pupils take part in a daily act of collective worship in line with statutory requirements 37. Articles of association: agree and review Structure 38. Governance structure (committees) for the trust: establish and review annually 39. Terms of reference for trust committees (including audit if required, and scheme for school committees): agree annually 40. Skills audit: complete and decide on training for development and recruit to fill gaps 7 & &

8 41. Annual self review of and committee performance: complete annually 42. Succession: plan & 43. Annual schedule of business for trust board: agree 44. Academy governance details on academy website: ensure Register of all interests, business, pecuniary, loyalty for members/trustees/committee members: establish and publish Annual report and accounts including accounting policies, signed statement on regularity, propriety and compliance, incorporating governance statement demonstrating value for money: submit Annual report work of, publish on website & & & & 48. To decide whether to offer additional activities and what form these should take Extracurricular provision 49. To put into place the additional services provided 50. To decide whether to stop providing additional activities 51. To adopt and review teacher appraisal policy Staffing Pastoral & Pay & Performance management 52. To appoint the panel to carry out the appraisal of the head teacher s Appraisal 53. To carry out appraisal of other teachers (or delegate to line managers in the school) Discipline/ exclusions 54. To review all permanent exclusions and fixed term exclusions where the pupil is either excluded for more than 15 days in total in a term or would lose the opportunity to sit a Chair of Governors Staffing Pastoral & Pay 8

9 55. public examination (Can be delegated to chair/vice-chair in cases of urgency) To draft the content of the school behaviour policy and publicise it to staff, students and parents. Admissions 56. To annually determine admission arrangements Premises & insurance 57. Buildings insurance and personal liability to seek advice from LA or trustees where appropriate Health & safety 58. To ensure a health and safety policy and procedures are in place Health & Safety 59. To ensure that health and safety regulations are followed 60. To publish proposals to change category of school 61. To set the times of school sessions and the dates of school terms and holidays. School organisation To ensure that school lunch nutritional standards are met To establish a data protection policy and review it at least every two years and register with the Information Commissioner s Office 64. Maintain a register of pupil attendance 65. To ensure provision of free meals to those pupils meeting the criteria, including Universal Infant Free School Meals (if applicable) Information for parents 66. To determine whether to publish a home-school agreement (no longer a statutory requirement) 9

10 67. Overall responsibility for ensuring that statutory requirements for information published on the school website, including details of governance arrangements, are met 68. To establish, publish and review a complaints procedure 69. Engagement with stakeholders 70. To establish and publish a Freedom of Information scheme and ensure the school complies with it Ensure focus on three core strategic functions: Governing Board roles, procedures and development Ensuring clarity of vision, ethos and strategic direction 2. Holding the to account for the educational performance of the school and its pupils, and the performance management of staff 3. Overseeing the financial performance of the school and making sure its money is well spent Determine school level policies which reflect the school's ethos and values to include e.g. admissions; SEND; safeguarding and child protection; curriculum; behaviour: approve Relevant 73. Schools vision and strategy, agreeing key priorities and key performance indicators (KPIs) against which progress towards achieving the vision can be measured: determine 74. Trustees: Appoint/Remove 75. To appoint (and remove) the chair and vicechair of a permanent or a temporary Governing Board 10

11 76. To appoint and dismiss the clerk to governors 77. Academy principal : Appoint and dismiss 78. chairs: appoint and remove Relevant 79. Clerk to : appoint and remove 80. Annual report work of, publish on website & 81. To publish the structure and remit of the and any committees including governor appointment details, term of office and attendance record 82. To submit governor information to the DfE database of governors via Edubase & 83. To consider whether or not to exercise delegation of functions to individuals or committees 84. To regulate the procedures (where not set out in the Articles of Association) 85. To review progress against strategic plan and evaluate performance and any training requirements 86. Performance management of academy principal : undertake s Appraisal committee Formal Collaboration To consider forming or joining a group of schools To consider forming or joining an existing Multiacademy-trust (MAT) Federations 89. To consider forming a federation or joining an existing federation 11

12 90. Review of structure including any subsequent conversion to MAT status 91. To establish and approve a special educational needs (SEN) policy 92. To publish and update at least annually a SEN information report (meeting requirements set out in the Special Educational Needs and Disability Regulations 2014) Inclusion and equality 93. To designate a qualified teacher to be responsible for co-ordinating SEN provision (the SEN co-ordinator or SENCO) 94. To appoint a designated teacher for lookedafter children 95. To establish an accessibility plan and review it every three years 96. To have due regard to the need to prevent people from being drawn into terrorism and to oversee the incorporation of the necessary procedures and practices outlined in the Prevent duty into the child protection policy Safeguarding 97. To adopt and review annually a child protection policy and relevant procedures 98. Auditing and reporting arrangements for matters of compliance (e.g. safeguarding, H&S, employment): agree Relevant 12

13 Remit Educational Development 3 meetings per year To include: Staffing, Pastoral and Pay 2 meetings per year To include: Finance, Audit and Risk Management 1 meeting per term (additional as required) To include: Health and Safety 1 meeting per term To include: Pastoral: Attendance Exclusions Behaviour incidents Pay policy consideration Review of finance under the direction of the business manager Safety of staff, students and visitors on site Curriculum: KS4 offer KS5 offer Student Recruitment Marketing Careers H.R. Issues Staff structure Consideration of auditor s reports Buildings and Grounds Maintenance schedules Risk assessments KS4 Progress KS5 Progress Staff requests for extraordinary leave of absence Risk management in all forms Equipment and machinery: Maintenance schedules Risk assessments Teaching Learning and Assessment Pastoral: Attendance Exclusions Behaviour incidents Safeguarding Educational Trips and Visits 13