CITY OF MIAMI BEACH invites applications for the position of: Financial Analyst II - (Public Works Dept.) EOE/ADA/VET PREF

Transcription

1 CITY OF MIAMI BEACH invites applications for the position of: Financial Analyst II - (Public Works Dept.) EOE/ADA/VET PREF SALARY: $ $46.86 Hourly $2, $3, Biweekly OPENING DATE: 12/22/17 CLOSING DATE: 01/05/18 05:00 PM NATURE OF WORK: THIS POSITION IS FOR THE PUBLIC WORKS/ADMINISTRATION DEPARTMENT. **THE CITY OF MIAMI BEACH HAS TWO FINANCIAL ANALYST II POSITIONS ADVERTISED FOR TWO DIFFERENT DEPARTMENTS, SO PLEASE NOTE THE SUPPLEMENTAL QUESTIONS FOR THIS POSTING.** This is advanced, responsible, financial analysis work. Employees in this classification are assigned specific responsibility for one or more departmental functions. Work involves financial analysis, reporting and problem solving. General supervision is received from an administrative superior who reviews work for conformity with established financial, administrative, and departmental policies and attainment of desired objectives, through conferences and review of reports. ILLUSTRATIVE EXAMPLES OF ESSENTIAL DUTIES: May supervise all City payroll functions which includes: Reviewing and verifying check replacements and computerized payroll reports Reconciling payroll accounts and bank accounts, responding to inquiries from employees Preparing and imputing payroll calendars and schedules Processing or supervising the processing of personnel transactions, union contracts, and deductions Reviewing and approving all payroll magnetic tapes Preparing tax reports Processing bank transactions May supervise the Resort Tax program which includes: Assigning and reviewing field audits Addressing assessment appeals, reviewing delinquent lists and requests for prosecution Appearing in court and assisting in the presentation of delinquent cases Resolving taxpayer inquires and establishing payment arrangements Reviewing computer generated and manually prepared reports Preparing reports and statistical information

2 Reconciling Resort Tax revenues with the financial management system Preparing correspondence Attending meetings As necessary, conducting field audits May supervise Accounts Payable which includes: Assigning and coordinating account clerks Troubleshooting between vendors and City departments regarding disputed invoices Preparing monthly sales tax return Reconciling accounts payable and outstanding encumbrances on the financial management system Preparing month-end journal entries and financial reports Reviewing a variety of bank reconciliation Administering The Gulf Breeze Loan Program May supervise Accounts Receivable which includes: Assigning and coordinating account clerks Preparing or reviewing cashier reports and deposits Preparing or reviewing billing and collections reports Reviewing lien statements and overseeing the maintenance of files Following-up on Special Assessment Bill Reconciling a variety of revenue funds Reviewing sidewalk permit applications Reviewing Fire Rescue lockbox deposits, journal entries, and refunds Reviewing and posting payroll from time sheets May be responsible for day-to-day maintenance of financial software package/reports Trains, supervises and coordinates the work of professional, paraprofessional an clerical employees in order to effectively accomplish departmental objectives Performs related tasks as required MINIMUM REQUIREMENTS: Graduation from an accredited college or university with a Bachelor's degree in Public/Business Administration, Finance, Accounting, or a related field Two (2) years experience monitoring and ensuring compliance with local, state, and federal government grants. Work will be highly independent Desired: Experience working with government, personal computers " Munis" Development of operating systems and procedures Experience can substitute for education on a year for year basis Physical Requirements: Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine significant standing, walking, moving, climbing, carrying, bending, or kneeling

3 Some crawling, reaching, handling, sitting, standing, pushing, and pulling For all positions: Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation. Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all state, county and city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required. Ability to maintain regular and punctual attendance. For all technical,professional, supervisory and managerial positions: Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan. Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified. Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application. APPLICATIONS MAY BE FILED ONLINE AT: OUR OFFICE IS LOCATED AT: 1700 Convention Center Drive 3rd Floor Miami Beach, FL jobs@miamibeachfl.gov Job #00979 FINANCIAL ANALYST II - (PUBLIC WORKS DEPT.) BG EOE/ADA/VET PREF Financial Analyst II - (Public Works Dept.) Supplemental Questionnaire

4 * 1. Which best describes your level of education? High School Some College Associate's Degree Bachelor's Degree Master's Degree or beyond * 2. How many years of experience do you have monitoring and ensuring compliance with local, state, and federal government grants? (Work will be highly independent) Less than 1 year of experience 1-2 years of experience (but less than 2) 2-3 years of experience (but less then 3) 3-4 years of experience (but less than 4) 4-5 years of experience (but less than 5) 5-6 years of experience (but less than 6) 6-7 years of experience (but less than 7) Over 7 years experience * 3. Do you have experience with government, personal computers (Munis)? * 4. Do you have development of operating systems and procedures? * 5. Did you graduate from an accredited college or university with a Bachelor's degree in Public/Business Administration, Finance, Accounting, or a related field? * 6. If 'yes' to the above question, please specify the field of study. If 'no', indicate N/A. * 7. Do you have a minimum of three (3) years of increasingly responsible accounting or financial analysis experience? * 8. If you answered 'no' to questions #5 or #7 above, do you have a combination of education and recent work experience which provides the knowledge and skills necessary to effectively perform the job? * 9. If 'yes' to question #8, please briefly describe your relevant education and work experience. * 10. Which best describes your skill level in using Microsoft Office software packages (Word, Excel, Powerpoint, etc). Experience Beginner Intermediate Advanced

5 * 11. Please list your level of expertise using Microsoft Excel in a work environment Experience Beginner (basic data entry) Intermediate (basic formulas, color-coding, sort) Advanced (filters, headers/footers, graphs, linking formulas, pivot tables, v-lookup) * 12. Describe in detail your customer service experience and level of responsibility interpreting, applying, explaining and researching policies, procedures, rules, regulations, codes, etc. related financial/accounting transactions. Include in your response: â The policies, procedures, rules, regulations, codes, etc. â The frequency in which this job duty is performed â If your customers were internal and/or external â If communication was verbal or written * 13. I acknowledge that in order to claim Veterans Preference, I must indicate it on the application form and attach proper documentation. If you are not claiming Veterans Preference, please check box indicating N/A. N/A * Required Question