TOWN OF GREENVILLE TOWN BOARD MEETING AGENDA

Transcription

1 TOWN OF GREENVILLE TOWN BOARD MEETING AGENDA DATE: Monday, October 23, 2017 TIME: Immediately following the Sanitary District #2 meeting. LOCATION: Greenville Town Hall, W6860 Parkview Drive, Greenville, WI Agenda 1. CALL TO ORDER 2. POSTING OF AGENDA/APPROVAL OF AGENDA 3. PUBLIC COMMENT FORUM Members of the public are welcome to address the Town Board. Individuals wishing to speak on an item (whether on the agenda or not) must sign in prior to the start of the meeting and may speak during the Public Comment Forum segment of the meeting. This segment is placed early in the agenda so the public may make their comments prior to any discussion or action by the Town Board. Individual comments are limited to no more than three minutes each. The Public Input section is limited to a total of 15 minutes. The Town Board may suspend this rule if deemed necessary. Once the public input segment ends there will be no additional discussion from the audience. Note regarding non-agenda Town related matters: Pursuant to WI Statutes 19.83(2) and 19.84(2), the public may present matters; however, they cannot be discussed or acted upon until specific notice of the subject matter of the proposed action can be given. 4. CONSENT AGENDA (Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items on the Consent Agenda may be removed at the request of any Supervisor and addressed immediately following the motion to approve the other items on the Consent Agenda. 5. ITEMS REMOVED FROM CONSENT AGENDA(as necessary) 6. NEW BUSINESS a. For Discussion and Possible Action: Engineering Technician Job Description & Position Review. 7. ANNOUNCEMENTS 8. ADJOURNMENT Wendy Helgeson, Town Clerk Dated/Posted: October 19, 2017 Page 1 of 1 Town Board Agenda posted at Greenville Town Hall, Greenville Post Office, Town Website ( and ed to Rachel Rausch. This is a public meeting. As such, a quorum of the Plan Commission, Park Commission, Board of Appeals, or Greenville Facility Committee may be in attendance. However, the only business to be conducted is for the Town Board.

2 MEETING: Town Board AGENDA ITEM #: TB - 6a DATE: October 23, 2017 ACTION TYPE: Approval/Denial Town of Greenville AGENDA MEMORANDUM To: Honorable Town Chairperson and Town Supervisors From: Joel Gregozeski, Town Administrator Date: October 18, 2017 RE: Engineering Technician Position Review ACTION TYPE: This item is for possible Town Board Approval/Denial. BACKGROUND & SUMMARY: As part of the 2018 budget development process, staff have been analyzing and developing a recommendation to hire a new Engineering Technician position with the Town in This topic was introduced to the Town Board during the budget work session held on October 16, Attached is a draft job description and notes for the proposed position for consideration. As noted during the budget work session the following points were made about the proposed Engineering Technician position: Eng. Tech hours would be split amongst the different departments (Public Works, Parks, Stormwater, Water, Sanitary). Eng. Tech. hours spent inspecting construction projects for new development could be charged back to the developer. Eng. Tech. would be able to lighten the work load (in many ways) for department heads to allow them more time on the operation side of their department. Eng. Tech. would be the point person for the Town on new construction projects. Based on comparable market rates, the hiring range for this position would be between $50,000 to $60,000 annually. Total estimated compensation costs would be split amongst the different departments as shown on the attached spreadsheet. If approved by the Town Board, staff recommends to begin the recruitment and hiring of this position in early 2018, with a goal date of hire at the end of March. STAFF RECOMMENDATION: Staff recommends the Board approve the job description for the Engineering Technician position as proposed. If the Board is in agreement, the following motion may be made: Motion to approve the job description for the Engineering Technician position as presented/amended. Please note: Approval of the job description does not mandate funding this Engineering Technician Position Review Page 1 of 2

3 position in The Town Board must still adopt the fiscal year budget including any allocation necessary to fund this position in POLICY/PLAN REFERENCE(S): N/A FISCAL IMPACT: See Attached Spreadsheet for detailed fiscal impact analysis. Assumes no recovery from developer fees. General Fund Impact: $31, Stormwater Utility Impact: $15, Water Utility Impact: $15, Sewer Utility Impact: $15, JDG ### Attachments: 1. Draft Job Description Engineering Technician 2. Estimated Wage and Benefit Allocation Engineering Technician Engineering Technician Position Review Page 2 of 2

4 JOB DESCRIPTION POSITION TITLE: Engineering Technician REPORTS TO: Director of Public Works EMPLOYMENT CLASSIFICATION: Full-Time LATEST REVISION DATE: 9/2017 DEPARTMENT: Public Works FLSA CATEGORY: Non-Exempt PAY TYPE: Hourly ************************************************************************************ POSITION SUMMARY The Engineering Technician reports to the Director of Public Works. The position applies intensive and diversified knowledge of engineering principles and practices in the construction, inspection and management of a wide variety of capital improvement and maintenance and construction projects. The Engineering Technician performs a full range of technical inspection work involving capital projects to ensure compliance with plans, codes, specifications and contract provisions. This position acts as a project liaison between engineers, contractors and the general public. ESSENTIAL DUTIES AND RESPONSIBILITIES Engineering, Inspection & Project Management Performs routine to complex technical engineering inspections of public infrastructure and capital improvement projects. Performs engineering calculations, prepares sketches and designs from instructions and design data, interprets and confers survey notes to various types of drawings, develops and modifies/maintains computer programs required to provide graphics, maps and engineering drawings. Inspects projects performed under contract for compliance with plans and specifications. Reviews and recommends progress payments and assists in the preparation of change orders (as requested). Observes, tests and reports on construction materials; verifies quantities; notifies contractors if unsafe conditions are being observed at construction sites; report work not in accordance with specifications and recommends work stoppage for non-compliance; consults with the Town Engineer on major deviations from specifications. Prepares written reports of inspections and construction change orders; composes correspondence including violation letters. Ensures effective corrective measures by utilizing individual judgment in interpreting legal requirements and standards of methods, materials and workmanship.

5 Maintains field records, including sketches, photographs, drafting and narrative notes; prepares written reports of inspections. Utilizes a variety of tools and equipment, including measuring rods, tapes, surveying transits, calculators, GPS data collector and other tools to determine distance, location, dimension, depth grade and to calculate volumes. Updates the Town GIS with infrastructure construction data. Review and approve erosion control permits for residential homes. Conduct erosion control inspections as required. Record final elevations for each lot. Preform annual culvert inspections under Town roads. Perform sign inspection for all signs in Town Right of Way. Meets and confers with contractors, public agencies and the general public; responds to inquiries and investigates complaints from the public concerning public infrastructure and capital improvement projects, codes and standards. Assists with the preparation of construction estimates, bid specifications and other related materials. Follows all state laws, local regulations and work rules pertaining to job safety. Reports any near misses and violations of safety laws, regulations and rules to their supervisor. Keep informed of current trends and technology in areas of responsibility and apply to assigned functional area of responsibility. Completes State of Wisconsin PASER street condition report as requested. Assist in the preparation of annual mileage map and report as requested. Performs related duties as assigned. ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES Knowledge of engineering and construction principles and practices as applied to the design, construction and maintenance of public infrastructure facilities. Knowledge of mathematical engineering applications, land and surveying methods and general public infrastructure operations. Ability to manage multiple work assignments, prioritize, and complete all assignments accurately and in a timely manner. Ability to take direction, facilitate communication, resolves problems, work individually and as part of a team, receive and give constructive criticism. Ability to make sound decisions and exercise good judgment in the absence of supervision. Ability to add, subtract, multiply, divide, calculate decimals and percentages, and makes use of the principles of descriptive statistics. Ability to comprehend and interpret policy and procedure manuals, work rules, safety procedures, construction plans, GIS mapping and record drawings. Knowledge of computer design software such as but not limited to XPSWMM, WinSLANM, AutoCAD, HydroCAD and GIS based software programs such as ESRI. Ability to record and deliver information, explain procedures and follow directions and instructions accurately and in a timely manner. Ability to communicate effectively and courteously with the general public, elected officials, administration, supervisors, other Town employees, construction contractors, and others. General proficiency with basic Microsoft Office products including Outlook, Excel and Word.

6 Additional Desired Knowledge, Skills and Abilities Ability to operate a variety of tools and equipment including; dump truck and plow, backhoe, loader, sewer cleaning equipment, street sweeper, brush chipper, chain saws, lawn mowers, hand tools, tractors, and various other small power tools. Ability to maintain equipment and vehicles assigned to operate and evaluate when such maintenance or repairs can be completed in-house or requires outside services. REQUIRED EXPERIENCE, EDUCATION AND TRAINING High School Diploma or equivalent. Associate degree in civil engineering, civil tech, surveying or closely related field. Five years of progressively responsible experience in engineering practices and/or public works inspection. Must possess a valid Wisconsin driver s license. Position may require occasional overtime work and carrying a pager on a rotating schedule for on-call assignments. Must attend Town safety training sessions required for position and meet and associated testing requirements. Additional Desired Training/Licenses Directly related public works laborer work experience. Valid Wisconsin Commercial Driver s License (CDL) Class B minimum, or ability to obtain a CDL within three (3) months of employment and direct experience with snow removal operations. o If applicable: Must pass a post-employment offer drug screen and physical along with periodic testing required for the maintenance of CDL License. PHYSICAL DEMANDS This position is performed in both indoor and outdoor settings, possibly in adverse weather conditions along with the ability to sit, stand and walk and do repetitious tasks for an extended period of time. Requires the ability to frequently lift loads of up to eighty pounds. Requires the ability to climb and descend a ladder. Requires the ability to operate/use hand tools, power tools, motorized vehicles and equipment. Requires the ability to effectively communicate verbally with citizens and other staff members. Ability to operate office equipment to include telephone, computers, printers, photocopier, and fax machine. This job description is intended to describe the functions and minimum requirements for the performance of this job. It is not to be construed as an exhaustive statement of all duties, responsibilities or requirements. In addition, the Town reserves the right to add, change or delete functions of this position at any time. This job description supersedes all previous job descriptions for this position.

7 Emp No Name Department Job Title Hours & Wage Annual Wages Park Maint PW office Hwy Maint. Storm Office Water Sewer Totals $ $ 50, Allocation Wages 10% 20% 10% 20% 20% 20% 100% $ 5, $ 10, $ 5, $ 10, $ 10, $ 10, $ 50, TBD Public Works Engineering Technician 6.60% 7.65% Network Family Pension FICA $ $ $ $ $ $ $ 3, $ $ $ $ $ $ $ 4, Total Compensation Health Insurance $ 1, $ 3, $ 1, $ 3, $ 3, $ 3, $ 19, $ 78,004.49