SECTION 2: SEARCH EXEMPTIONS AND WAIVER PROCESS

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1 SECTION 2: SEARCH EXEMPTIONS AND WAIVER PROCESS

2 SEARCH EXEMPTIONS Search Exemptions In these circumstances, a competitive search and search waiver do not apply. 1. Automatic exemptions to a competitive search process Faculty promotions (internal department promotions within a faculty career path) Temporary, non renewable appointment for up to one year Appointment to a faculty position without salary (WOS) An acting or interim appointment made in exigency (acting or interim appointments may not be changed to a permanent appointment without a search) Visiting Scientists (scientists who collaborate with UTHealth faculty and staff while being employed and paid by another institution 2. Acquisitions The employees associated with situations where a UTHealth department, school or business unit acquires another organization as part of its business or service line development. A requisition is required for documenting faculty hired as part of the acquisition process (see HR website for instructions: 3. Internal Promotion with Expanded Responsibilities In cases where a new position is created to address the needs of the institution/school and there is a natural trajectory of an existing position (e.g., promotion from assistant dean to associate dean). SECTION 2: SEARCH EXEMPTIONS

3 WAIVERS A department may submit a request to waive a search committee if one of the following criteria applies: Non-Benefits Eligible Faculty Current or Former Fellow/Resident/Graduate Student Current Fellows/Residents- Temporary Hire Promotion to a Faculty Position (Promotion in Place) Negotiated Hires in a Faculty Recruitment Package Emergency Appointment Presidential Waiver HOOP Policy 189 A faculty member who is not eligible for benefits because of their part-time or casual status Hired into a permanent Faculty or General A&P position and the UTHealth relationship ended no more than 1 year before date of hire Hired into a temporary Faculty or General A&P title for the duration of their training (e.g., Staff Physician or Instructor, NTC for a clinical fellow or resident) Current Classified staff member/postdoctoral Research Fellow/Staff Physician/Staff Dentist is promoted to a faculty position within the same department Includes spouse/partner and/or laboratory personnel appointed with graduate student, postdoctoral research fellow or faculty titles in circumstances where it is necessary to recruit a successful candidate as determined by the standard competitive search process Department performance may be impaired as a result of vacant position

4 WAIVER PROCESS STEPS PART 1 Step 1: Step 2: PART 2 Step 1: Step 2: Step 3: Step 4: Step 5: Determine if the waiver process is appropriate Complete the UTHealth Faculty Search Waiver Request form and submit to the Dean s Office for approval. The UTHealth Faculty Search Waiver Request form can be found at the following link : Upon approval, log into the Applicant Tracking System Create the requisition for a waiver Attach the approved waiver form and Letter of Justification HR will provide the job posting link to the department Department sends job posting link to identified candidate After candidate successfully applies to the requisition, the department changes the candidate status to Selected for Hire-Faculty EEO Review

5 WAIVER PROCESS STEPS - continued Step 6: Step 7: Step 8: Step 9: EVP & CAO reviews finalist Upon EVP & CAO approval, offer extended Upon acceptance, a new hire scratch template must be created in ATS to initiate the hiring process Department notifies HR/Faculty Recruitment to close the posting