Sir/Madam, Regards, S K Samad DGM (HR-ES)

Transcription

1 From: Corporate HR Employee Services Group (न गम त व स स ध -क म) Sent: 04 December :22 To: GAIL - HR HODs/Incharges; Zonal HR Incharges; Payroll Users Cc: A K Shrivastava (ए क श र व स तव); Neeta Badhwar ( त बधव र); S K Samad (एस क स द); 'Bibhu Ranjan Sahoo (बबभ र ज स ह )'; 'Central Payroll Coordinator (स ट रल प -र ल क आर डम टर)'; 'Rukmani Mamgain (र क ण ग ई)'; 'Yogendra Rastogi (य ग न द र रस त ग )' Subject: HRA Workflow. Importance: High Sir/Madam, BIS-HR, Noida has developed a workflow in the ESS for HRA at the place of posting and HRA at other than place of posting (for first year and subsequent years). All payroll users are requested to please add the city location by using the T-Code YRHA004 which is given in the attachment. HR HODs must ensure that any request received now for HRA at the place of posting & HRA at other than place of posting for first year and beyond first year(after approval) will be processed in ESS. In case of any difficulty in mapping of city location of your area, you may please contact Mrs. Rukmani Mamgain, SM (HR-ES), Extension No /Mr Yogendra Rastogi, Jr. Supdt (HR-ES) Extn No. 2477, or in case of any BIS related issue may please contact Shri Bibhu Ranjan Sahoo, SM (BIS-HR), Noida, Extension No Regards, S K Samad DGM (HR-ES)

2 HRA WORKFLOW Process Employee will create HRA Request -> Concerned local HR will process/approve the Request-> Infotypes will get updated-> HRA will be released in Salary EMPLOYEE LINK:- Employee Self Service -> Housing Facilities -> HRA Application LOCAL HR APPROVAL LINK:- Employee Self Service -> Housing Facilities -> HRA Approval by HR

3 First Local HR will maintain City Category based on Personnel Area & Sub Area using T-CODE YRHA004 Example- If an employee is Posted in Delhi Corporate Office (PA= DE10) and Location Delhi Corporate (PSA= DE01), local HR can map HRA city as: - Delhi, Noida, Gurgaon, Faridabad etc. (maximum 8 City) using T-CODE YRHA004. The City selection is to be chosen from the available City Master only. The City master needs to be maintained to enable employees to choose the applicable city for availing HRA at Place of Posting. When Employee will select HRA at Other than Place of Posting, all cities will be available to him/her for selection. Employee will go to link Employee Self Service -> Housing Facilities -> HRA Application and will fill the applicable fields (after creating a request). Employee also needs to enclose requisite documents in the attachment section. If employee is opting for availing HRA at Place of Posting, he/she needs to select the City category from the available city only (the city is mapped by local HR based on Personnel Area and Personnel Subarea). If Employee opts to apply for HRA other than place of Posting, he/she has the option to select applicable city as per his/her requirement.

4 HRA City Maintained Currently in list 1 Hyderabad 2 Vijaywada 3 Vishakhpatnam 4 Guwahati 5 Chandigarh 6 Delhi 7 Noida 8 Greater Noida 9 Faridabad 10 Gurgaon 11 Ghaziabad 12 Ahmedabad 13 Jamnagar 14 Surat 15 Vadodara 16 Ranchi 17 Bangalore 18 Hubli 19 Managalore 20 Kochi 21 Nasik 22 Mumbai 23 Greater Mumbai 24 Pune 25 Solapur

5 26 Bhopal 27 Gwalior 28 Indore 29 Bubaneswar 30 Puducherry 31 Jaipur 32 Kota 33 Chennai 34 Agra 35 Bareilly 36 Kanpur 37 Lucknow 38 Kolkata 39 Other 40 Bharuch 41 Mehsana 42 Ajmer 43 Alibag 44 Meerut 45 Tiruchirappalli 46 Patna 47 Jalandhar 48 Ludhiana 49 Ujjain 50 Ferozabad 51 Salem 52 Belgaum 53 Varanasi 54 Goa 55 Kolkata 56 Jamshedpur Once Employee Submits the Request for HRA, concerned local HR needs to process the request. ACTION TO BE DONE BY LOCAL HR Local will HR will go the link:- Employee Self Service -> Housing Facilities -> HRA Approval by HR Once Request is approved, various infotypes will get updated. At each stage will be triggered to concern person ****---