Get Ready for Workday Update 32 The HCM Overview

Transcription

1 Get Ready for Workday Update 32 The HCM Overview

2 Veronica White Solution Architect - HCM

3 Core HCM

4 Core HCM 1. Worker Document Security 2. Full Time Equivalent 3. Autocomplete Hire From Workday Recruiting

5 1 Worker Document Security What is it? Expanded security for worker documents What will it do? Provide a more flexible and fit for purpose security model for worker documents which will separately secure permissions to add and delete them Note: Setup is required

6 1 Worker Document Security

7 2 Full Time Equivalent What is it? The ability to distinguish between a worker's paid FTE and working FTE What will it do? Provide greater clarity and enable the optimization of compensation, payroll, and staffing processes Note: Setup is required

8 3 Autocomplete Hire From Workday Recruiting What is it? A new configuration option on the Hire business process What will it do? Help to reduce admin effort by automatically completing the Initiation step using information entered in Workday Recruiting Note: Setup is required.

9 3 Autocomplete Hire From Workday Recruiting Some further details: Part of a new Autocomplete framework Only the Hire BP is in scope for WD32 Other BPs are in the roadmap for the framework including Change Job and Contract Contingent Worker and sub-processes like Change Organization Assignments for Worker Autocomplete Compensation on Propose Compensation Hire setting likely to move to the auto-complete framework in the future

10 3 Anticipated Behavior Step: Create Pre-Hire Hire Initiation Propose Compensation Hire Request One-Time Payment Change Organization Assignments for Worker Collective Agreement, Probation Period, Contracts Change Personal Information Onboarding Setup Current behavior WD32 behavior Occurs during recruiting Occurs during recruiting Values prepopulate from recruiting Autocomplete Values prepopulate from recruiting Ability to skip Defaults from recruiting if applicable Defaults from job requisition Defaults from recruiting if collected Defaults from recruiting if collected Enter as part of hire

11 Recruiting

12 Recruiting Anticipated Features 1. Job Requisition Workspace 2. Notification delay 3. Collect Legal Names and IDs During the Job Application 4. Job Alerts

13 1 Requisition Workspace What is it? Improves recruiting efficiency by enabling recruiters to manage candidates on their job requisitions from one space Additional details Workday will automatically grant access to the workspace to all users with access to the My Open Job Requisitions and View Job Requisition reports Accessible via global search, configuring on Recruiting worklet or by setting up the new Recruiting Hub feature Although this workspace includes a new user interface it won't impact any of your current workflows This may impact training materials Note: This feature will be automatically available.

14 1 Requisition Workspace

15 1 Recruiting Hub

16 2 Notification Delay What is it? Ability to delay custom notifications to users What will it do? Provide a better user experience for Recruiting business process notifications Note: Setup is required

17 2 BP Custom Notification: BP Notification vs Ad Hoc Message Ad Hoc Message:

18 3 Collection of Names and ID s What is it? Ability to collect National IDs, Government IDs, Legal and Preferred Names from candidates during the job application What will it do? Improve data accuracy and reduce downstream inefficiencies Help reduce candidate confusion when entering their data Note: Setup is required.

19 3 Application vs Onboarding - USA

20 3 Application vs Onboarding - Netherlands

21 3 Application vs Onboarding - Germany

22 4 Job Alerts What is it? Candidates with external career site accounts can create alert criteria for job posts they are interested in to be notified by when a new job posting meets their preferences What will it do? Reduce manual effort for company outreach and keep candidates connected even when jobs are unavailable Setup effort Note: Setup is required.

23 Additional Automatically Available Features 1. Duplicate Candidate Merging 2. Resume Parsing for Recruiters 3. Mass Actions on Candidates 4. Candidate Pipeline on Job Requisitions 5. Interview Management

24 Luther Granger Managing Consultant - HCM

25 Talent

26 Talent 1. Check-Ins 2. Interests 3. Retirement of Professional Profile 4. Feedback Labels

27 What is it? 1 Check-Ins An easy way for managers and their workers to record and prepare for informal Performance Management meetings What will it do? Enable and encourage more frequent and informal communication between employees and managers on a little and often basis When is it available? The Check-Ins feature was released to Production tenants earlier this month Note: This feature is opt-in and requires some set-up.

28 1 My Check-Ins Report Check-Ins What Does It Look Like?

29 1 Create Check-Ins, Topics and Notes Check-Ins What Does It Look Like

30 What is it? 2 Interests A new task and business process that consolidates Career Interests, Job Interests, Travel Preferences, and Relocation Preferences to into one What will it do? Replace the current (distinct) Career Interests, Job Interests, Travel Preferences and Relocation Preferences business processes When is it available? The Interests feature is already available in Preview tenants but will be delivered to Production with Workday 32 on the 9th of March The feature will be opt-in and will require some setup in order to use Note: This feature is opt-in and will require some set-up

31 2 Interests Before and After Before The following are only available as individual tasks and business processes: Career Interests Job Interests Travel Preferences Relocation Preferences After Workday added a new task called, View Interests, that consolidates the four tasks into one new task and business process. Career Interests Job Interests Travel Preferences Relocation Preferences Plus new features which include: Employees are able to add their skill interests Employee can indicate the work locations they would be interested in locating to Administrators can hide section and fields in the task using the Configure Optional Fields feature

32 2 Interests How Does It Look?

33 3 Retirement of the Professional Profile What s happening? The Professional Profile report on the Overview and Career profile groups is being retired What action should be taken? The Worker Profile Summary should be configured instead (if it hasn t already) Note: The retirement of this feature is automatic but configuration is required for the replacement feature

34 3 Professional Profile

35 3 Worker Profile Summary

36 4 Feedback Labels What is it? Feedback labels will be updated to better reflect the broader uses of feedback What will it do? Improve the user experience and help drive a continuous feedback culture by empowering users to make clearer choices Note: This feature is automatically available

37 Thank You / Q&A