Serving Our Community Since 1902

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1 Serving Our Community Since Laurel Street, Menlo Park, California (650) (650) FAX PHIL SCOTT District Manager In reply, please refer to our File No. January 2017 RE: PART-TIME CLERICAL ASSISTANT EMPLOYMENT APPLICATION PACKAGE Thank you for your interest in the Part-Time Clerical Assistant position (approximately 25 hours/wk.) with the District. An application packet is enclosed. The current hourly salary range for this position is depending on qualifications. This position offers a retirement benefit through CalPERS using the PEPRA formula of 2% at 62 for new hires with no prior CalPERS membership. No other benefits are provided with this position. The enclosed forms listed below are required to be completed and submitted for consideration: Employment Application Employment References NOTE: You are required to complete the Employment History section of the application; please do not write, See Resume. Mail a completed application packet to: Attn: HR Administration Office West Bay Sanitary District 500 Laurel Street Menlo Park, CA RETURN ORIGINAL APPLICATIONS FORMS You may also return your application in person to the District s administration office between 8:00am 4:00pm, Monday Friday. Recruitment will be closed upon receipt of a sufficient amount of applications or by a final closing date of Friday, January 27, 2017 at 4:00pm. If you have any questions, please contact the administration office at Thank you. Enclosures SERVING AREAS IN MENLO PARK, ATHERTON, PORTOLA VALLEY, EAST PALO ALTO, REDWOOD CITY, WOODSIDE AND UNINCORPORATED SAN MATEO AND SANTA CLARA COUNTIES

2 Close Date: January 27, 2017 Salary: hourly depending on qualifications Clerical Assistant per hour DOQ PART-TIME: Approx. 25 hours weekly CLERICAL ASSISTANT 18-22/hr. DOE approximately 25 hours weekly DEFINITION Under direct supervision, provides varied clerical support primarily for the Administrative Department. The incumbent receives and responds to verbal or written directions. EXAMPLES OF DUTIES Sorts, files, and copies material as directed in compliance with policies and procedures. Provides telephone coverage, answering and directing calls, and taking messages. Provides front office coverage to assist customers. Composes and sends messages. Performs basic proofreading. Enters information into spreadsheets. Schedules inspections; communicates about appointments with staff and customers. Modifies PowerPoint presentations. Operates a variety of office equipment including copiers, fax, computer, mail room, and other equipment. Stocks supplies and materials inventory for copiers, mail room, and breakroom. Delivers and processes incoming and outgoing mail, supplies, and materials to appropriate locations. Uses department software applications to maintain records, or perform related duties, including data entry. Sets up and breaks down for meetings. Files and scans documents. Performs other duties, as assigned. REQUIREMENTS: High School diploma or equivalent. Proper written and oral English usage; written English spelling, grammar, and punctuation.

3 DESIRABLE QUALIFICATIONS Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and presentation software. Basic principles, procedures, and methods used in the performance of clerical duties. Methods and techniques of proper phone etiquette. Basic methods and techniques of customer service. General filing systems and procedures, both electronic and hard copy. Basic principles and procedures of record keeping. Ability to: Perform varied office and clerical support duties and tasks. Communicate clearly, effectively, and diplomatically with customers over the phone or in person. Promote a positive, cooperative working relationship with management and coworkers. Multi-task, organize work, and prioritize duties with minimal supervision. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Maintain filing systems. Respond to requests and inquiries from the general public. Use applicable office terminology, forms, documents, and procedures in the course of the work. Compile and arrange data in a readable and comprehensible manner. Establish and maintain record keeping systems. Understand and follow instructions. Work well independently and/or in a team environment. Experience: A minimum of six months of experience performing clerical duties, and demonstrated basic proficiency in MS Office products, including Word, Excel, and PowerPoint programs; basic proofreading; and customer service. Education: Coursework in modern office procedures, typing, and English is highly desirable but not required. Must have an understanding of the Microsoft Office Suite. Special Requirement: All District employees are Emergency Workers and must be prepared to respond and report to work in an emergency, after ensuring the safety of their family.

4 Classification: Unrepresented, non-exempt. HOW TO APPLY: A District application is required for consideration. To apply, go to following URL address: If you have questions, call (650) between 8:00am 4:30pm. Recruitment will be closed upon receipt of a sufficient amount of applications or by a final closing date of Friday, January 27 at 4:00pm. SELECTION PROCEDURE: The District will contact the most qualified candidates for an interview. The candidate selected for this position must complete and pass a background check and preemployment examination by a doctor selected by the District before starting employment.

5 EMPLOYMENT APPLICATION West Bay Sanitary District 500 Laurel Street Menlo Park, California (650) Office (650) FAX PLEASE NOTE: Complete in blue or black ink. Applications that are not complete, not legible, or do not include information required shall not be considered. Completion of application is required even though a resume is submitted. Immigrations and Naturalization Service requirements must be met prior to hire. Keep the WBSD informed of changes of address. Position for which you are applying: Social Security Number: - - How did you hear about the job posting: _ Newspaper _ Friend Web Sites: _ CWEA _ CalOPPS _ WBSD _Other: If hired, can you provide evidence that you are legally authorized to work in the U.S. without immigration sponsorship by the District? Yes No PERSONAL HISTORY Address First Middle Initial Last Phone (8:00 am 5:00 pm) Number / Street City State Zip Code EDUCATION Circle highest grade completed: College Grad Work? Yes No and location of last High School attended: If you did not graduate from High School, do you have a General Education Development (G.E.D.) equivalent? Yes No If Yes, please attach a copy of your GED certificate or equivalent with your application. List College, University, Trade School, etc. below: and Location Years Completed No. of Units Earned Major Degree LICENSES Valid California Driver License: Number Class Expiration Date Licenses, certificates, or other credentials (State, Professional, etc., which are required by this position): of license/certificate, number: Expiration Date: of license/certificate, number: Expiration Date: Page 1

6 EMPLOYMENT RECORD Begin with your present or most recent experience and account for ALL time during the past ten years. Leave no time unaccounted for. Attach supplemental sheets if necessary. May we contact your present employer? Yes No TYPE OF BUSINESS: Supervisor s : EARNINGS TYPE OF BUSINESS: Supervisor s : EARNINGS TYPE OF BUSINESS: Supervisor s : EARNINGS TYPE OF BUSINESS: Supervisor s : EARNINGS Use this space for comments on Experience: CERTIFICATION OF APPLICANT: (Read this statement carefully before signing.) I hereby certify that all statements made on or in connection with this application or any supplementary materials, including those regarding my training and experience are true and complete to the best of my knowledge and belief. I hereby authorize the West Bay Sanitary District to investigate the accuracy of this information and I release the West Bay Sanitary District from all claims and liabilities arising from such investigation. I understand and agree that any false statements, misrepresentations, or omissions of material fact on this application will be cause for refusal to hire or may cause termination of any employment with the West Bay Sanitary District. Date: Signed: W:\Admin Data\Personnel\Recruitment\Engineering Technician May 2015\3_AG-443 Employment Application Updated Doc Page 2

7 Serving Our Community Since Laurel Street, Menlo Park, California (650) (650) FAX PHIL SCOTT District Manager EMPLOYMENT REFERENCES In reply, please refer to our File No. Applicant : Position Applying for: EMPLOYMENT REFERENCES Company Relationship to Applicant (e.g., Supervisor, co-worker, etc.) Company Relationship to Applicant (e.g., Supervisor, co-worker, etc.) Company Relationship to Applicant (e.g., Supervisor, co-worker, etc.) PERSONAL REFERENCES SERVING AREAS IN MENLO PARK, ATHERTON, PORTOLA VALLEY, EAST PALO ALTO, REDWOOD CITY, WOODSIDE AND UNINCORPORATED SAN MATEO AND SANTA CLARA COUNTIES