Planning, Budget, & Human Resources. PBA Conversation

Transcription

1 Planning, Budget, & Human Resources PBA Conversation

2 Mission Statement The Division of Planning, Budget, and Human Resources promotes a healthy university capable of achieving student success through effective planning, evaluation, and management of UVU's human, financial, and information resources.

3 Strategic Objectives Provide timely and accurate information and recommendations to support effective and informed university decision making and communications. Provide centralized processes, systems, and education to secure resources, expand information awareness, improve decision making capabilities, and promote equity across the university. Fulfill UVU's compliance duties within the division's scope of responsibilities through consistent institutional practices, adherence to legal and regulatory requirements, and responsiveness to stakeholders. Recruit, retain, and develop a knowledgeable and professional staff that supports centralized services and cross-campus collaboration.

4 Laura Carlson Director Title IX Coordinator Equal Opportunity & Affirmative Action Nathan Gerber President PACE Jeff Johnson Director Institutional Effectiveness, Planning & Accreditation Support Judy Martindale Interim Associate Vice President Human Resources Cara O Sullivan Director Policy Office Tim Stanley Director Institutional Research Ellen Sweat Director Budget Office Nate Roundy Presidential Intern Planning, Budget & HR

5 Highlights Move to HF Building updated IR and EO/AA/Title IX Offices Improved access, privacy, communication, and services Institutional Effectiveness, Planning & Accreditation Support Reaffirmed NWCCU Accreditation Insight 2.0 moved to internal system Budget Office PBA Online 2.0

6 Highlights Equal Opportunity, Affirmative Action & Title IX AA/EO/Title IX Trainings (Athletics Employees Supervisors) Policy Office 9 Policies approved by Trustees in fiscal year Institutional Research Great Colleges to Work for Data IR Qualitative Research Center

7 Affordability and Efficiencies Efforts Transition from Insight 2.0 on Xitracs to internally supported system Efficiency Savings $9,679 Resources Reallocated $33,201 Reduce NSSE administration Efficiency Saving $8,000 (every other year) Survey Systems (SPSS data collection to Survey Systems) Efficiency Savings $2,000 Analysis of benefits budget to actual variance Efficiency Savings $825,661 (applied to medical premium increase)

8 PBA Funds Accountability REQUEST BASE ONE TIME External Investigation Funds $25,000 $60,000 Faculty/Staff Title IX Training $30,000 $30,000 Human Resources Hourly $30,000 Hybrid HR Generalist $81,927 Job Architecture Project $100,000 ModernThink/Great Colleges $14,000 Benefits Specialist (non-approp) $106,551 Thank you!!

9 Strategic Priorities Team of Professionals Bridge the GAP

10 PBA Request

11 Request # 200 Current Expense (base) $30,500 Area of Focus 1 Improve student retention, persistence, learning, & and completion

12 Request # 168 Salary and Benefits $84,745 Repurpose existing funds -30,000 Total (base) $54,745 Supports UVU s Great University to Work For Initiative

13 Request # 199 Hourly staff (base) $29,700 Area of Focus 1 Improve student retention, persistence, learning, & and completion

14 Current Expense (one-time) $30,000 Request # 175

15 Current Expense (One-Time) $45,000 Request # 62

16 Advocate Unify Communicate Involve

17 PACE advocates for and recognizes staff by providing a unified voice to the campus community, social and service opportunities, and support for professional development. Advocate for staff by representing and advancing their interests and recognizing the value of their contributions. Unify the diverse groups of staff across campus toward common goals in alignment with the university mission. Communicate with administration and staff by providing a forum for the exchange of information. Involve staff by encouraging social, service, and professional engagement on campus and in the community.

18 Distinguished Employees Award - 8 Full-Time and 4 Part-Time Staff Awarded Wolverine Sightings Sightings Awarded Staff Education Fund - 56 Employees Awarded Staff Development Fund 45 Employees/19 Departments Awarded PACE Professional Development Forum 281 attendees (July 2017-May 2018) PACE Student Scholarship - Awarded a $500 Scholarship and 2 Students $250 Scholarships For Fall/Spring, Staff Donations Books to United Way

19 Staff Involvement (Events, contests, etc.) Feedback and communication mechanisms Great Universities to Work For Initiative Communication Compensation Recognition Growth/Transformation Committee efforts Scholarship efforts, new website, policies review and input, Wolverine Pride, etc. Senator work Feedback, communication, collaboration

20 Increase staff education fund to match employee growth Request # 120 UVU has 339 more full-time employees than we had 8 years ago. The increase to the Staff Education Funds would allow more employees the opportunity to further their education which in return gives them more knowledge and skills to support UVU. This initiative also is a great benefit to help develop and retain employees. Current Expense on-going request $28,000

21 Additional operating budget to elevate the PACE events. With the increase of the number of employees the cost has also increased. Request # 123 Request # 383 Current expense on-going request $4,678 One time expense $17,122 Total Request $21,800

22 Thank you!

23 Human Resources

24 HR Directors & Departments AVP Search in Progress Finalist Interview/Presentations Scheduled for November 30 & December 3 Judy Martindale Interim AVP / Director Benefits, Compensation & Talent Colby Callahan Director HRIS/Records Kurt Ashworth Director Employee Relations/Org Dev Sami Morgan-Start Manager Benefits Wayne Squire Manager Compensation & Talent Christie Snyder Manager HR Service Center Daniel Delgadillo Manager Learning & Development John Greer Manager Employee Relations

25 New Faces in HR John Greer Manager Employee Relations Lincoln Op t Hof HR Representative Employee Relations and Organizational Development

26 MISSION Mission Statement: Through collaborative partnerships, Human Resources designs, develops, and delivers comprehensive, creative, people-focused solutions that align with the University s mission.

27 OBJECTIVES 1. Provide an environment of inclusive learning, collaboration, personal and professional development, appreciation, and recognition enabling employees to achieve their highest potential to positively impact student success. 2. Promote productivity and employee success by protecting the health, wealth, and wellbeing of UVU employees and their families. 3. Enhance HR service delivery capabilities and alignment by adapting, standardizing, and streamlining essential processes, procedures, and communication while maintaining customer service through human interaction. 4. Attract and maintain a highly skilled workforce by creating people-focused solutions through search advocacy, meaningful recognition and rewards programs, sound policies, procedures and practices that balance the needs of employees with the resources of the University while ensuring compliance with federal, state, and local laws.

28 HR Highlights NWCCU Commendation: The Commission commends Utah Valley University for the extensive array of professional development opportunities for faculty and staff, offered through the department of Human Resources and the Office of Teaching and Learning. The UVULearn portal, UVSELF, and Summer University programs are outstanding examples of Utah Valley University s commitment to employee professional growth through online, face-to-face, mentoring and training programs, and tuition waivers UVUFit Participants: Tier 1 ($300) 479 completed (26.5% participation) Tier 2 ($200) 176 Completed (9.8% participation) RFP for Medical & Dental (18-19 project) UVULEAD

29 HR Highlights Awards CUPA-HR Inclusion Wellness (third year) 2018 WCF Safety Department of Defense Employer Support Freedom Award HR realignment: HR Service Center Talent and Compensation Employee Relations and Organizational Development (EROD)

30 HR Highlights Compensation/Talent Reclassification and Market Evals requests: 305 Org Structure Change requests: 26 New PBA Position requests: 255 Advertisements for positions: 1,780 Great Passion videos HRIS/Records Electronic Onboarding Process Benefits UVUFit Participation Increase: 52% Spot Awards Program implemented

31 Efficiency & Effectiveness New Employee Onboarding Welcome Packets Records/Electronic Onboarding Process

32 PBA Request

33 Request # 39 Communicate vital information and curate datasets to support informed decisionmaking and respond to external stakeholder requirements Salary and Benefits (on-going) $94,377

34 Request # 79 Software to enhance UVU employee engagement from onboarding to exiting Current Expense (on-going) $37,000

35 Request # 215 Current expense (one-time) $45,000 Collaborative effort with Student Life and Facilities

36 Request # 81 Access to an online education service offering thousands of trainings and courses in various topics related to business and technology skills. Current expense (one-time) $45,000 Collaborative effort with IT-Service Desk, Marketing & Communications, and Institutional Research

37 Request # 86 Crucial Conversations by VitalSmarts has become HR s most popular training, enabling employees to have tough conversations that are often avoided or normally not handled well. Current expense (one-time) $20,000

38 HR PBA Request Summary HR Requests Business Systems Analyst HRIS Employee Engagement Software Mamava Lactation Suites Lynda.com Crucial Conversations Kits $94,377 (ongoing) $37,000 (one-time) $45,000 (one-time) $45,000 (one-time) $20,000 (one-time)

39 HR General Request Salary/Wage Increase 3.1% Compensation Increase for Executives $ 179,636 Faculty $2,249,067 Staff $2,149,237 Adjunct Faculty $ 590,812 Hourly Staff $ 342,547 Total: $5,511,299

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41 Summary of PBHR PBA Requests Two Content Layout with Table Initiative (not in priority order) Base One-Time Business System Analyst HRIS $94,377 Communications Manager ($84,745) $54,745 Employee Engagement Software $37,000 Student Discrimination and Harassment Prevention Training $30,500 Part-time intermediate analyst focus on Civitas Impact $29,700 PACE Staff Education Fund $28,000 PACE Events Operating Budget $4,678 $17,122 Mamava Lactation Suites $45,000 Lynda.com / SoftSkills $45,000 Lobby and Conference Room Furniture $45,000 Career Tracking of Graduate Students $30,000 Crucial Conversations Kits $20,000 TOTAL $279,000 $202,122

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