Scheme of Delegation and Financial Framework. REVIEW DATE: September 2018

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1 Scheme of Delegation and Financial Framework STATUS: Approved REVIEW DATE: September 2018

2 Oldbury Academy Trust - Financial Framework and Scheme of Delegation Introduction The Academy Board (overning Body/Trustees) is accountable in law for all major decisions about the Academy Trust and its future. The delegation of tasks enables accountability and a sharing of responsibilities. A decision grid has been used to show the level at which a task can or must be actioned and, if it can be delegated, who it has been delegated to. The following guidance on delegation is summarised from our Articles of Association (source Article referenced): The Trustees (overnors) may delegate any of their powers or functions (including the power to sub-delegate) to any Trustee, committee, the Head Teacher or any other holder of an executive office. Any such delegation shall be made in writing and subject to any conditions the Trustees may impose, and may be revoked or altered (Article 105). The constitution, membership and proceedings of any committees shall be determined by the Trustees. These shall be subject to regulations made by the Trustees from time to time (Article 104) and their delegated responsibilities shall be in writing by way of this Scheme of Delegation (Article 101). The Trustees may delegate to the Head Teacher such powers and functions as they consider are required for the internal organisation, management and control of the Academies (including the implementation of all policies approved by the Trustees and for the direction of the teaching and curriculum at the Academies) (Article 107). The central purpose of the Financial Framework and Scheme of Delegation is to ensure that the roles, responsibilities and precise accountabilities are absolutely clear at all levels. All those with governance and management responsibilities must be familiar with this document so that appropriate steps can be taken to ensure there is sufficient and proper challenge of those with leadership responsibilities, to ensure that senior leaders are held to account for the performance of the Academy and that there is financial stability within the Trust. The Members The members are akin to shareholders and have ultimate control over the direction of the academy trust. They ensure the charitable company achieves its objectives, sign off the financial accounts and annual report, and appoint some of the Directors/Trustees. They hold the responsibility for: 1. Changing the Articles of Association 2. Amendments to the Funding Agreement 3. Appointing/removing some Trustees (overnors/directors - see the Articles of Association for further details] The Trustees The majority of the Trustees (also known as Directors and, in some instances, may be referred to as governors ) are appointed by the Members. They have delegated responsibility for the 3 core strategic functions: 1. Ensure clarity of vision, ethos and strategic direction 2. Holding the Head Teacher to account for the educational performance of the school and its pupils 3. Overseeing the financial performance of the school 2

3 The Trustees have overall responsibility and decision making authority for the work of Trust. This is largely exercised through strategic planning and the setting of policy. It is managed through business planning, monitoring of budgets, performance management, the setting of standards and the implementation of quality management processes. The Trustees have the power to direct change where required. The Trustees have a duty to act in the fulfilment of Trust Objects. (See the Articles of Association for details) Trustees will have regard to the interests of the Academy for which the Trust is responsible, in deciding and implementing any policy or exercising any authority. Trustees are responsible for electing their own post-holders (including the Chair). Any appointments are to be made in accordance with the relevant Policies and Procedures. Committees The establishment, terms of reference, constitution and membership shall be reviewed at least annually. The membership may include persons who are not Trustees, provided the majority of (committee) members are Trustees. No vote on any matter shall be taken at a committee meeting unless the majority present are Trustees. The membership for each of the committees is set out on page 5 of this document. Head Teacher (HT) The Head Teacher is the Accounting Officer, so has overall responsibility for the operation of the Academy Trust s financial responsibilities and must ensure its financial effectiveness and stability. The Head Teacher is responsible for the operational and strategic leadership and management of the school, including outcomes for pupils. 3

4 The Decision Planner This will be sent to: the Members of the Trust, Trustees (), Head teacher and Clerk, and will be published on the academy website. Where the word must is used in this document it means the action required has to take place. Where an * is indicated next to a task, additional information will be found at the end of the document. The document sets out the Academy Trust, governing body and school functions. For each function it sets out who has been given delegated responsibility for the task. This may be : Trust Members (TM) Decisions/actions/tasks that can only be made by the (Trust) Members Trustees/Directors/overning Body () Decisions/actions/tasks which can only be made by the Trustees/Directors/ Other = Committees - there are 5 in total: - Finance[Fin], Staffing [Staff], Curriculum and Standards [Curr/Stan], Pastoral and AEN [Past/AEN], Premises, Health and Safety [Prem/HS]). This heading may also include individuals identified by the or Head Teacher e.g. the Chief Finance Officer (Business Manager - BM), Senior Leadership Team (SLT), HR Manager [HR], Accounting Officer [AO] etc. In some instances a Panel may be established, as/when necessary, to address the issue in question e.g. pupil or staff discipline, HT performance management etc. The table shows the term or time of year when each item will generally be considered. Some issues are governed by strict timelines determined by other organisations, the remainder may offer more flexibility and will generally be determined by the relevant Chair, in liaison with the HT where appropriate, to ensure the appropriate information is made available for each meeting. The table includes when the various statutory and other documentation will be reviewed and by whom. 4

5 Function Finance No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person 1 Agree annually a written scheme of delegation for financial powers, governance Summer and legal direction with robust internal control arrangements 2 Appoint the Head Teacher as Accounting Officer Autumn 3 Appoint Chief Finance Officer (Business Manager) As/when 4 Appoint External Auditors Autumn 5 Remove External Auditors (must be a majority decision) TM As/when 6 Receive Audited Accounts December 7 Adopt Audited Accounts TM December 8 Agree Trustees Annual Report and Financial statement December 9 Adopt Trustees Annual Report and Financial statement TM December 10 Issue letter of delegation to Accounting Officer (Head Teacher) December 11 Approve the BFRO (actual expenditure to the month of March - current year- and a forecast up Fin/Audit May to August of that year) for submission to ESFA. 12 Approve the BFR (predicted forecast outturn and following year s annual budget for the ESFA) Fin/Audit Summer 13 Receive from BM a 3 5yr budget forecast (this will be received in both Spring & summer terms) Fin/Audit Spring/ Summer 14 Receive recommendations from Fin/Audit regarding the annual budget and 3 5yr forecast Summer 15 Preliminary outturn, pending formal audit review. Fin/Audit October 16 [Actual] Annual report and financial statements for submission to ESFA TM Fin/Audit Autumn 17 Approve the Academy Accounts Direction (SARA return) for submission to ESFA AO Fin/Audit Spring 18 Monitor performance of a school s budget and consider in year revision requests (virements) Fin/Audit As/when 19 Approve income and expenditure up to 10,000, including severance and compensation HT As/when payments up to this limit. 20 Approve income and expenditure up to 5,000 BM As/when 21 *Authorise income and expenditure over 10,000-50,000 [also see item 31] Fin/Audit As/when 22 *Authorise the advertising and awarding of tenders worth 50,000+ As/when Chair of overnors and HT to sign any contract awarded upon completion of the tendering process Co HT 23 Receive assessment and recommendations regarding insurance cover from BM Fin/Audit Autumn 24 Consider (and approve) proposed annual pay increase for all employees (Teachers summer, Non-teaching Autumn) Fin/Audit Summer / Autumn 25 *Approve Local overnment Employers Contribution to Pensions and determine how cost Fin/Audit Summer R A Rating 5

6 Function Staffing No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person will be met 26 Review and approve petty cash Fin/Audit As/when 27 Approve Trust Finance Manual for use in school Fin/Audit Autumn 28 *Investigate financial irregularities as set out in the Trust Finance Manual HT As/when 29 Approve the strategic risk register, note the identified risks shown in the independent auditors report and ensure appropriate committee/individual is tasked with addressing them as necessary. Independe nt auditor Autumn 30 Review and recommend any changes to procurement policy BM AS/when 31 Approve Procurement policy and/or any revisions Fin/Audit Autumn 32 Receive Auditors reports and approve/monitor required actions Fin/Audit Spring/Aut 33 Recommend actions to address issues raised in the Auditors reports BM Spring/Aut 34 *Receive information regarding severance payments for inclusion in the budget. Receive information regarding compensation payments for inclusion in the budget. Proposed payments above 50,000, if agreed by the Fin/Audit Committee must be referred to the ESFA for formal approval. Sufficient time must be given for this process to be applied. 35 Receive recommendation to make an ex-gratia payment. If the committee agrees this must always be referred to the ESFA for prior authorisation. Sufficient time must be allowed for the whole process to be implemented. HT Fin/Audit As/when Fin/Audit As/when 36 To receive information in relation to Pensions deficit Fin/Audit Annually 37 Authorise disposal of fixed assets amounting to less than 500-5,000 BM As/when 38 Authorise disposal of fixed assets amounting to more than 5,000-10,000 HT As/when 39 Authorise disposal of fixed assets amounting to more than 10,000 Fin/Audit As/when 40 Consider and authorise any proposed lease arrangement for submission to ESFA for approval. As/when 41 Ensure Best Value principles apply to services purchased with delegated monies. Fin/BM Summer 42 Review of leases and contracts - including traded services (costing under 50,000) Fin/Audit BM As/when 43 Review of leases and contracts, costs above 50,000 As/when 44 Establish a Charging and Remissions policy Finance Summer 1 **Approve employment policies and procedures for use in school (discipline, capability, maternity etc. See employment policy list and review schedule) and any recommended revisions **See cycle R A Rating 6

7 Function No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person 2 **Review employment policies and procedures for use in school [ see cycle - last page ] Staff/MF **See cycle 3 Ensure recruitment, appointment and all other employment policies and procedures are being HT Staff/MF Random applied and adhered to at the school checks 4 *Review/develop staffing structure to ensure it meets the ongoing needs of the school HT Staffing/ Annual SLT/MF 5 *Ratify the grade, salary range and title of any new SLT or equivalent post and review posts HT Staff As/when when vacancies arise 6 *Run Head Teacher recruitment exercise and recommend appointment Appt Panel As/when 7 Ratify HT appointment As/when 8 Appoint teaching staff HT + governor As/when if available 9 Appoint support staff - excluding Business, Data or HR Managers HT SLT rep + As/when governor if available 11 Appoint Business, Data and HR Managers HT + 1 ov As/when 12 **Approve Pay Policy for teaching and non- teaching staff Staffing Autumn 13 Monitor impact of pay policy and recommend any changes required HT Staffing / As/when HR 14 Annually review application of pay policy for compliance Staffing Autumn 15 Ensure the pay policy is followed when any new appointment is made or if there is any change HT Staffing As/when to the terms and conditions of employment of an existing member of staff. 16 Make recommendations to award recruitment and retention awards HT Reviewer As/when 17 Consider recommendations to award recruitment and retention awards. Staffing As/when 18 *Identify and set out the reasons for a TLR (of any level, permanent or temporary) and the HT As/when scope of the additional responsibilities to be undertaken 19 Agree the awarding of TLRs and temporary TLRs HT Staffing As/when 20 *Implement disciplinary or capability procedures TM HT Staffing As/when 21 *Suspend or end suspension of HT/SLT member TM As/when 22 *Suspend any other member of staff/employee HT As/when 23 *End suspension of all other staff/employee HT As/when 24 *Dismiss HT Staffing As/when Panel 25 *Dismiss any other member of staff/employee on the recommendation of the HT Staffing As/when R A Rating 7

8 Function No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person 26 Determine severance payments OR early retirement payments for HT Staffing As/when 27 Determine severance payments/early retirement for all other staff Staffing As/when 28 Determine redundancy payments for staff Staffing As/when 29 *Determine any severance and compensation payments between 10,001-50,000 and As/when recommend the payment of these to the Finance and Audit Committee. Payments above 50,000 must be referred to the ESFA. 30 Verify completeness and accuracy of Single Central Record Staffing Autumn 31 Review staff work/life balance, working conditions and well being Staffing **See cycle 32 Monitor staff absence HT Staffing Spring 33 **Retention of Disclosure information Staffing **See cycle 34 **To approve an Appraisal (PM) policy for teachers Staffing **See cycle 35 **To approve an Appraisal policy for all other staff Staffing **See cycle 36 To implement the Appraisal polices and provide recommendations for salary increases to the HT Reviewers Autumn Staffing Committee where required. 37 To ensure the Appraisal policies had been applied appropriately and fairly and receive Staffing Autumn recommendations for salary increases. 38 To review the impact of the Appraisal policies HT Staffing Autumn 39 To carry out the Performance Management of the HT 3 Trustees Autumn 40 To receive the results of the staff, work/life balance, working conditions and well- being survey Staffing Biennial 41 Establish and maintain a rolling programme of criminal background checks [DBS] and update MF/Staffing Annual the single central record accordingly Admissions 1 *Establish and approve the Admission policy and 6 Form Admission policy (including bursary) Summer 2 Ensure consultation every 7 years OR as necessary regarding changes to the Admissions Autumn policy/criteria 3 Approve any in year admissions HT As/when 4 *Approve/Adopt Admission Appeals procedure Summer 5 Keep a register of pupil admissions to the school HT As/when 6 Determine school admission number Summer 7 Appeal against LA directions to admit a pupil (s) As/when Operation 1 Propose the times of school sessions and dates of school terms, holidays and INSET days HT Spring R A Rating 8

9 Function No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person 2 Approve term/holiday dates and INSET days, ensuring the school meets the 380 sessions in a Spring school year 3 Establish nutritional standards for meals provided at the school Interserve As/when 4 *Ensure meals provided comply with the nutritional standards as set HT Interserve As/when 5 Keep a register of pupils attendance HT As/when 6 Ensure all pupils who meet the criteria for Free School Meals are identified as far as possible HT As/when Review and approve the Zero Tolerance policy Premises Autumn Curriculum 1 *Determine application of DfE guidance on the curriculum having regard to resources and the flexibility available to Academies and in the curriculum. Pupil Outcomes Curriculum As/when /Standards 2 Recommend a Curriculum Statement and Policy to Curr/Stan Summer 3 Approve Curriculum Statement and Policy Autumn 4 Implement the Curriculum policy HT As/when 5 *Annually review curriculum provision Curr/Stan Spring 6 Ensure National Teaching Standards are met HT As/when 7 Determine which subject options can be taught (including activities outside the school day) Curri/Stan Spring 8 Approve, review and keep up to date a written policy on the provision of Sex and Relationship Curriculum Summer Education (SRE) /Standards 9 Receive and evaluate Faculty Reviews Curr/Stan Termly 10 Approve offsite educational trips/visits Premises/S As/when LT 11 Ensure the provision of RE is in line with the locally agreed syllabus Curr/Stan Summer 12 Monitor the effectiveness of the literacy and numeracy strategies and other subjects as Curr/Stan Autumn required 13 Review and approve the Careers Policy Curr/Stan Autumn 14 Determine the disapplication of pupils HT As/When 14 Receive an annual report on the number of disapplication of pupils and the reasons given Curr/Stan Summer 1 Establish targets for progress and achievement Curr/Stan Summer 2 *Scrutinise the progress and achievement of pupils against the above targets HT Curr/Stan Termly 3 Review Analysing School Performance data [ASP] as/when released by DfE Curr/Stan TBC 4 Hold the school to account for pupil progress and achievement Curr/Stan Termly R A Rating 9

10 Function No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person 5 Hold the school to account for outcomes specific to the use of pupil premium and other ring Curriculum Termly fenced money /Standards 6 Scrutinise and evaluate the impact of pupil premium strategies Curr/Stan Termly 7 Approve Pupil Premium statement and strategy for publication Curr/Stan Summer Pupils Personal development, behaviour and welfare 1 Establish a Behavioural Principles Written Statement HT As/when 2 Approve Behaviour and Discipline policy and ensure above statement is incorporated into that Pastoral Autumn policy /AEN 3 *Review the Behaviour policy and statement Past/AEN Summer 4 Monitor application of school s Behaviour policy, use of exclusions, bullying, and discriminatory Pastoral Termly incidents /AEN 5 Review the level of attendance, exclusions, bullying and discrimination incidents/levels Past/AEN Termly 6 Hold governors disciplinary panel meetings for pupils excluded for 15 or more days in a term Panel As/when 7 Review permanent and fixed term exclusions as per the current guidance Past/AEN Termly 8 Direct reinstatement of an excluded pupil from the school Panel As/when 9 Receive information regarding the numbers of pupils on part time timetables and/or receiving Pastoral Termly their education offsite /AEN 10 Review and approve the Attendance Policy Past/AEN Autumn 11 Review and approve the LAC policy Past/AEN Autumn 12 Review and approve the Preventing Radicalisation and Extremism policy Past/AEN Autumn 13 Review and approve the Safeguarding policy including the FM policy Past/AEN Autumn 14 Review and approve the Sexting and Offensive material policy Past/AEN autumn 15 Review and approve of Spiritual, moral, social and cultural (SMSC) policy Past/AEN Autumn 16 Review and approve the Pupil Restraint policy Past/AEN Autumn 17 Review and approve the Uniform and School Rules policy Past/AEN Autumn Information for Parents 1 To ensure the school is reporting to parents according to statutory requirements - including attendance and progress of their child(ren) HT Pastoral /AEN Annually 2 Approve a prospectus Past/AEN Spring 3 Produce a Learning Partnership Agreement DHT Pastoral Spring 4 Adopt the Learning Partnership Agreement and evaluate its impact Past/AEN Autumn 5 Review and approve the Communication policy Autumn R A Rating 10

11 Function No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person Facilities /Premises 1 Ensure insurance cover is in place and is adequate for all areas, including Building and Personal Fin/Audit Autumn Liability BM 2 Review and approve the Business Continuity Plan Summer 3 *Develop building strategy or master plan Premises As/when 4 Procure new buildings and development of existing site - major new commitments Premises As/when 5 #Security policy for the site Interserve As/when 6 Approve Accessibility Plan Autumn 7 Review and recommend and approve Lettings Policy Fin/Audit Summer 8 Review and recommend Accessibility policy Past /AEN Summer 9 Review and approve the CCTV policy Premises Summer 10 Review and approve the Educational Visits policy Premises Summer 11 Review and approve the Environment policy Premises Autumn 12 Review and approve the First Aid policy Premises Autumn 13 Review and approve the Medication policy Premises Autumn Health and Safety 1 *Review/update and approve HS policy and procedures Prem /AB Summer 2 Monitor policy, compliance and responses to HS concerns and issues Prem Termly 3 Receive updates regarding compliance with fire safety legislation Premises Termly 4 Monitor information relating to fire safety training provided to, and completed by, employees Premises Biennial 5 Monitor Risk Assessments (and make these available if/when requested by Trustees) Premises Summer 6 Review accident statistics, trends and notifiable incidents Prem/AB termly 7 Review onsite gym facilities and associated documents (including transfer of control Premises Annual agreement) Legal Functions 1 Identify/propose any amendments to the Funding Agreement and/or Articles of Association As/when 2 Approve changes to the Master Funding Agreement and Articles of Association TM As/when 3 Identify or consider requests from other schools to join or federate with the Trust As/when 4 Review statutory policy requirements and delegate to committees/ individuals to update Autumn and/or amend as appropriate. 5 Publish any proposal to change the membership of the Trust TM As/when 6 Appoint or confirm Financial Auditors TM Summer 7 Establish and review policy on expenses for governors Autumn R A Rating 11

12 Function No. Tasks Who each item is delegated to and when it should be discussed Trust HT Committee When / Person 8 Data Protection Policy Spring 9 Data Retention Scheme Annual overnance 1 Determine the Academy s vision, aims, ethos and strategic direction HT 2 Appoint or remove Directors [overnors/trustees] in accordance with the Articles TM As/when 3 Appoint the Chair and Vice Chair of the Autumn 4 Remove the Chair or Vice Chair of the As/when 5 Agree committee terms of reference and scheme of delegation Autumn 6 Appoint or remove associate members of As/when 7 Appoint or remove co-opted governors As/when 8 Receive information on SEND, Safeguarding and Looked After Children [LAC] and monitor the Pastoral / Autumn impact of the strategies that have been implemented AEN 9 Receive information relating to Pupil Premium pupils, including an updated statement for the Curriculum Autumn website and monitor the impact of the strategies that have been implemented. /Standards 10 Complete a register of business interests at the start of each academic year and ensure it is Autumn updated as required over the course of the year - trustees and employees 11 Set up the HT performance review panel Autumn 12 Ensure all statutory policies that apply, including the Prevent programme are in place Autumn 13 Review governor competencies and arrange CPD to broaden their skills, knowledge and Annual/ experience. termly 14 Review Equality Opportunity Policy Autumn 15 Review and approve the Complaints policy Autumn 16 Review and approve the Data Protection Policy Autumn 17 Review and approve the Policy Autumn 18 Review and approve School Inspection 1 Confirm the overnors who will meet with the inspectors (subject to availability) Autumn 2 Ensure governors understand the Ofsted inspection criteria As/when 3 Ensure the school s self-evaluation (SEF) accurately reflects its position Autumn 4 Assess progress towards achieving the objectives in the SIP Autumn 5 Ratify action plans to address any issues raised by Ofsted, HMI s or other appointed parties As/when engaged to inspect the school 6 Develop action plans to address any issued raised by the above parties As/when R A Rating 12

13 Additional information in relation to items marked by * or # see pages Employment policies (marked **) - Review timetable shown on last page Function No Task Detail Finance 21 *Authorise income and expenditure over 10,001-50,000 See tendering guidance/process in Finance Manual [tendering process applies ] [also see item 32] 22 *Authorise the advertising and awarding of tenders worth 50,000+ See tendering guidance/process in Finance Manual 25 *Approve Local overnment Employers Contribution to Pensions and determine how cost will be met Advice will be provided by the BM based on information received from the Pension Fund 28 *Investigate financial irregularities as set out in the Trust Finance Manual HT/BM would investigate in the first instance. HT + SLT Member (excluding BM) would investigate if a member of the Finance Team was involved. Chair of Trustees would investigate if the HT or SLT member was involved. Panel to be convened (from members of the Staffing Committee in the first instance) if disciplinary action required. 34 *Receive information regarding severance payments for inclusion in the budget. Receive information regarding compensation payments for inclusion in the budget. Proposed payments above 50,000, if agreed by the Fin/Audit Committee must be referred to the ESFA for formal approval. Sufficient time must be given for this process to be applied. Payments up to 10,000 will be approved by the HT, who will present information to the Fin/Audit committee to demonstrate the decision was taken in the interests of best value and for the good of the school. Decisions on payments of between 10,001-50,000 will be determined by the Staffing Committee. Advice will be sought where necessary and the decision will be based on this, plus best value principles and what is in the best interests of the school. The recommendation of the Staffing Committee will be referred to the Finance and Audit committee for inclusion in the budget. Information relating to payments above 50,001 will require urgent meetings of both the Staffing and Finance and Audit committees to be called. Approval must be sought from the ESFA when consideration of the payment of sums above 50,000 are required 13

14 Function No Task Detail and sufficient time allowed for them to determine if the payment can be authorised. 36 To receive information in relations to Pensions deficit overnors determine how to meet the cost of the pension deficit. Information provided to the BM by West Midlands Pension scheme is shared to enable a fair and open decision to be made. Staffing 4 *Review/develop staffing structure to ensure it meets the ongoing needs of the school 5 *Ratify the grade, salary range and title of any new SLT or equivalent post and review posts when vacancies arise 6 *Run Head Teacher/deputy HT recruitment exercise and recommend appointment 16 *Make recommendations to award recruitment and retention awards 18 *Identify and set out the reasons for a TLR 1, 2 and 3 and the scope of the additional responsibilities to be undertaken HT - reviews the structure within the school and recommends any changes. Staffing Committee to approve the structure and/or any changes. Finance Committee and BM to be notified to ensure changes are taken into account within the budget. HR manager will provide HT/Staffing Committee with salary range recommendations based on the pay policy and after taking into account the national and local context in relation to the position in question. Heads of Faculties will provide SLT with the case for any new post or the continuation of a post which reports to them. HT will consider and if satisfied will recommend the establishment of a new post, or continuation of post to the Staffing Committee. Staffing Committee will approve in line with revised structure indicated in 3 above. Ratification of the post and salary must be given prior to the post being advertised either internally or externally. Selection Panel to produce pack, identify interview dates, long/short list and interview and recommend candidate to the full. HT to be included as a panel member when a deputy is being appointed. to ratify these appointments. Recruitment and retention awards will be deemed to be exceptional and will be based on HT recommendations. The school s head must produce a written case for a TLR award which clearly demonstrates that the creation of the TLR is consistent with HR policy of SVAT 14

15 Function No Task Detail 20 *Implement disciplinary or capability procedures Delegated to the HT/line manager, with support from HR Manager, in line with the necessary policy and procedures 21 *Suspend or end suspension of HT/SLT member Chair of overnors 22 *Suspend any other member of staff/employee HT with advice from HR provider 23 *End suspension of all other staff/employee HT with advice from HR provider 24 *Dismiss HT When the HT is subject to disciplinary action, including dismissal, the will identify a Discipline Panel, in line with Discipline Policy, to take such action as it deems fit based on the evidence provided and within the relevant legislation. 25 *Dismiss any other member of staff/employee on the Panel to be identified from the Staffing Committee Members to hear Admissions recommendation of the HT Pension item 29 *Receive information regarding proposed severance payments and if agreed refer decision to the Finance and Audit Committee. Receive information regarding proposed compensation payments and if agreed refer decision to the Finance and Audit Committee. Proposed payments above 50,000, if agreed, must be referred to the Fin/Audit Committee for referral to the ESFA for formal approval. Sufficient time must be given for this process to be applied. Approval for all ex-gratia payments must be sought from the ESFA! any appeal. overnors determine how to meet the cost of the pension deficit. Information provided to the BM by West Midlands Pension scheme is shared to enable a fair and open decision to be made. Legal and/or other advice may be sought prior to making a decision on the level of payment. This will be notified to the Fin/Audit Committee for inclusion in the budget Payments up to 10,000 will be approved by the HT, who will present information to the Fin/Audit committee to demonstrate the decision was taken in the interests of best value and for the good of the school. Decisions on payments of between 10,001-50,000 will be determined by the Staffing Committee. Advice will be sought where necessary and the decision will be based on this, plus best value principles and what is in the best interests of the school. The recommendation of the Staffing Committee will be referred to the Finance and Audit committee for inclusion in the budget. Information relating to payments above 50,001 will require urgent meetings of both the Staffing and Finance and Audit committees to be called. Approval must be sought from the ESFA when consideration of the payment of sums above 50,000 are required and sufficient time allowed for them to determine if the payment can be authorised. 1 *Establish and approve the Admission policy DfE guidance followed, adopted LA criteria and is part of the LA co-ordinated admission scheme. 15

16 Function No Task Detail 4 *Approve/Adopt Admission Appeals procedure DfE guidance followed, adopted LA criteria and is part of the LA co-ordinated admission scheme, which includes appeals. Operations 4 *Ensure meals provided comply with the nutritional standards as set If issues are identified they will be notified to the Facilities Manager who will raise them with the provider (Interserve) as part of the monitoring process for contract compliance. Curriculum 1 *Determine application of DfE guidance on the curriculum having regard to resources and the flexibility available to Academies and in Check stour vale the curriculum. Pupil Outcomes 2 *Scrutinise the progress and achievement of pupils against the targets Leadership at all levels is responsible for monitoring and analysing the progress of pupils. The HT will regularly scrutinise school data to evaluate the achievements of pupils against the targets. HT will report on progress and issues to the Curriculum and Standards Committee and where appropriate directly to the Trust The Curriculum and Standards Committee will evaluate the performance of pupils and compare them to national values unless national data is unavailable. The Committee will hold the Head Teacher to account for progress and achievement of pupils in the school. Pupils Personal Development, Behaviour and Welfare 3 *Review the Behaviour policy HT/Dep HT (Pastoral) to review the policy. to approve the policy Facilities/ Premises 5 #Security policy for the site In liaison with external facilities management [Interserve] Health and Safety 1 *Review/update HS policy and procedures HS Officer will review and forward recommendations to the policy to the for approval. 16

17 **Employment policies - review cycle Policy Reviewed and agreed Review thereafter Staff Dress Code Spring 17 3 years Performance Management Spring 17 1 year Pay Spring 17 1 year Volunteer Summer 17 3 years & IT use Summer 17 3 years Recruitment (inc. Safer Recruitment) Summer 17 3 years Code of Conduct Summer 17 3 years Disciplinary Autumn 17 3 years rievance / Harassment / bullying Autumn 17 3 years Whistleblowing Autumn 17 3 years Long Service Autumn 17 3 years Capability (T&NT) Spring 18 3 years Flexible Working Spring 18 3 years Unplanned Absence Summer 18 3 years Planned Absence Summer 18 3 years Maternity, Paternity, etc. Summer years Shared Parental Leave Summer years Employment of Ex-Offenders Autumn years Retention of Disclosure information Autumn years 17