HealthLinks Washington

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1 American Cancer Society HealthLinks Washington Employer Survey (Baseline) 1422 Organization ID: Date: The survey we re doing today addresses prevention of cancer and other chronic diseases at the worksite. The questions are about best practices that affect key health behaviors like tobacco use, physical activity, and nutrition. There are six sections in the survey: Worker/Worksite Characteristics, Health Insurance Benefits, Worksite Wellness Committees, Worksite Policies, Employee Programs, and Communication. The programs and services discussed in this survey are separate from Employee Assistance Program (EAP) services. HealthLinks Employer Assessment Baseline Survey

2 Worker/Worksite Characteristics This section is about your company s employment and workforce demographics. te to interviewer: Some companies don t collect workforce demographics. Ask respondents all of the questions below and if they do not collect certain workforce demographic information, simply note don t collect in the margins. If the respondent is unsure about percentages, ask for the number of employees and calculate percentages later. 1. What is [your company s] primary industry sector/area of business? Construction Education Financial Activities Government Information Leisure and Hospitality Health Care Manufacturing Natural Resources and Mining Professional and Business Transportation and Utilities Wholesale and Retail Trade Social Services Other (specify) 2. How many total employees does [your company] employ? 3. Is this [your organization s] headquarters? 4. What is the average annual salary among employees at [your company]? 5. What percentage of your employees are Hispanic or Latino? 6. Please indicate the percentage of employees who belong to the following racial groups. African-American/Black % Caucasian/White % American Indian/Alaska Native % Asian/Pacific Islander % Multi-racial % Other (specify) % Total 100% 7. Please indicate the percentage of employees by age: % % 65+ % Total 100% 8. Please indicate the percentage of employees by gender: Male % Female % 9. What percentage of your workforce is employed full-time? 2

3 10. What percentage of your workforce belongs to a union? 11. What is the annual employee turnover rate at [your company]? Health Insurance Benefits This section is about your company s health insurance benefits. 12. Does [your company] offer health insurance to its employees? 12a. [If yes] Who is your health insurance provider? [write in] If yes, go to #13. If no, go to # Approximately what percentage of [your company s] employees are eligible for health insurance through your organization? 14. Approximately what percentage of the employees who are eligible for health insurance are actually enrolled in [your company s] health insurance plan? % % 15. Is [your company] self-insured for health insurance? Self-insured means that your company is operating its own health insurance plan, as opposed to purchasing coverage from an insurance company. While your company might be paying a third party to manage the plan, it is your company that designs the plan and pays for each claim out of its own budget. Worksite Wellness Committee This section is about your company s wellness committee. 16. Does [your company] have a worksite wellness committee? If yes, go to #17. If no, go to # Is the wellness committee also the health and safety committee? 17a. If the wellness committee serves as another committee as well, how much committee time is spent specifically on wellness? 4 All or almost all 2 About half 3 More than half 1 Less than half 18. How long has the wellness committee been in place? [write in] 3

4 19. How often does the wellness committee meet? 5 More than once a month 2 Once a quarter 4 Once a month 1 Less than once a quarter 3 Every other month 20. Do members of senior management serve on the wellness committee? 21. Are there non-management members on the wellness committee? 22. How many people serve on the wellness committee? 23. In an average month, how many hours does the wellness committee collectively spend on planning wellness programs? This includes time spent during meetings on wellness-related subjects, plus time spent outside of the meetings on such activities as recruiting coworkers, promoting wellness activities, managing wellness events, etc. 6 Less than 1 hour hours hours hours hours 1 8 hours or more 24. How many wellness committee members typically attend meetings? 4 All or almost all 2 About half 3 More than half 1 Less than half 25. How many of the various departments or work areas in your organization are represented on the wellness committee? 4 All or almost all 2 About half 3 More than half 1 Less than half 26. Does the wellness committee have a written action plan, work plan, or goals? 4

5 27. How often are the wellness committee s recommendations or activities implemented? (Examples are walking groups, tobacco bans, and healthy food policies) 5 Almost always 2 Rarely 4 Often 1 Never or almost never 3 Sometimes 28. Does management provide resources such as supplies and staff time, for wellness committee activities when needed? 5 Almost always 2 Rarely 4 Often 1 Never or almost never 3 Sometimes Wellness Budget & Staffing This section is about [your company s] wellness budget and staffing. 29. Does your company have a budget dedicated to health promotion or wellness? This does not include money spent on health insurance coverage or one-time purchase of prizes from the company. If yes, go to #30. If no, go to # What is the approximate annual budget for wellness? 31. Does your company have a health promotion or wellness coordinator? This would be an individual whose sole job function is to coordinate health promotion and wellness, and the job is distinct from managing health insurance benefits. If yes, and if NOT respondent, go to #31a. If no, go to #32. 31a. In an average week, how much time do they currently spend on managing all wellness activities, including wellness policies, programs, and communications? 1 Less than 30 minutes minutes minutes 4 90 minutes-119 minutes 5 2 hours 149 minutes minutes 3 hours 7 More than 3 Hours 5

6 32. Does your company have one or more staff members with health promotion and wellness coordinator responsibilities included as one of multiple job functions? If yes, and if NOT respondent, go to #32a. If no, go to #33. 32a. In an average week, how much time do they currently spend on managing all wellness activities, including wellness policies, programs, and communications? 1 Less than 30 minutes minutes minutes 4 90 minutes-119 minutes 5 2 hours 149 minutes minutes 3 hours 7 More than 3 Hours Worksite Policies This section is about your company s worksite policies. The questions are about tobacco, physical activity, and nutrition. 33. The next two statements describe tobacco use policies. Please tell me which one most closely describes the current policy: Statement 1: Employees are allowed to use tobacco on the premises, but not inside the building (company follows state law), OR Statement 2: Employees and visitors are banned from using any form of tobacco throughout the premises, including company grounds and all vehicles on company grounds (company policy is a total ban) o How many employees are covered by this policy during paid work hours (examples of employees who might not be covered could be those who work outdoors or off-site)? -24% % % 4 75% or more 35. Does [your company] have any written policy restricting employee tobacco use? 36. Does [your company] have enforcement procedures for its rules on tobacco use? These could be specific to tobacco use or could fall under general enforcement procedures at your company. 37. Does [your company] have on-site food and beverage services, such as: 1 Cafeteria 2 Food vending machine 3 Beverage vending machine 4 on-site food or beverage services 5 Other If yes to any, go to #37a. If no, go to #42. 6

7 37a. How many employees have access to the on-site food and/or beverage services? -24% % % 4 75% or more 38. Does [your company] provide healthy food or beverage choices for employees who want to eat healthy foods? This includes vending machines and on-site cafeterias. We will ask a separate question about healthy food at meetings later. 38a. Which of the following types of food are provided? 1 Fruit 4 Green Salad 2 Vegetables 5 Other (specify) 3 Low-calorie snacks 6 ne only have beverage vending 38b. Which of the following types of beverages are provided? 1 Bottled water 4 Sparkling water (unsweetened) If yes, go to #38a. If no, go to #42. 2 Low-fat or skim milk 5 ne only have food vending or cafeteria 3 Unsweetened tea 39. Are healthy foods or beverages priced lower to encourage employees to buy them? If yes, go to #39a. If no, go to #40. 39a. Does the company incur extra costs for subsidizing healthy foods or beverages? 39b (If yes) How much? 40. Does [your company] call attention to healthy food choices by labeling them or posting nutritional content? 41. Does [your company] call attention to healthy beverage choices by labeling them or posting nutritional content? 42. Does [your company] have functioning water fountains or filtered water available? 43. Does [your company] intentionally provide healthy food at meetings or other work-related events? 5 Always or almost always 2 Rarely 4 Often 1 Never or almost never 3 Sometimes If yes, go to #43a. If no, go to #44. 7

8 43a. Which of the following types of food are provided? 1 Fruit 4 Water 2 Vegetables 5 Green Salad 3 Low-calorie snacks 6 Other (specify) 43b. Is this a written policy? 43c. Does your company incur extra costs for offering healthy choices at meetings? 43d (If yes) How much? 44. Does [your company] provide access to on-site physical activity facilities for employees, such as a fitness area? 44a. How many employees have access to the physical activity facilities? -24% % % 4 75% or more If yes, go to #44a. If no, go to # Does [your company] currently have negotiated discounts or financial incentives for employees to join commercial fitness centers? 45a. Does your company pay any fees to the fitness center? If yes, go to #45a. If no, go to #46 45b. (If yes) How much per year? 46. Which of the following best describes [your company s] policy about physical activity at the worksite? 1 Employees are not allowed to exercise or do any non-work activities during work hours. 2 Employees are not encouraged to exercise during paid work hours, but can exercise at lunch or during other breaks if they choose to. 3 We actively encourage employees to take short exercise breaks during paid work hours. 46a. Is this a written policy? 47. How easy or difficult is it to change tobacco use, healthy eating, and physical activity policies at [your company]? 5 Very easy 4 Easy 3 Neither easy nor difficult 2 Difficult 1 Very difficult 0 t possible (for example, this is a site, and headquarters makes all policy-related decisions) 99 Don t know 8

9 Employee Health Programs This section is about [your company s] health programs. These are programs that the organization offers, or contracts with a vendor to offer to employees. The questions will be about programs for tobacco cessation and physical activity. 48. Does [your company] provide an employee telephone tobacco cessation counseling program, or quitline? This does not include state-sponsored or other free quitline programs Don t Know If yes, go to #48a. If no or don t know, go to #51. 48a. Is the program or quitline provided by your insurer or an outside vendor? 1 Insurer 2 Outside vendor 48b. How many employees have access to the tobacco cessation program? -24% % % 4 75% or more If insurer at 48a, skip to Q49. If outside vendor at Q48a, ask Q48c and 48d. (ASK ONLY IF PROVIDED BY AN OUTSIDE VENDOR) What services did the vendor provide? 48c. WRITE IN: 48d. Over the past 6 months, how much did you pay for this service? 49. Does the telephone counseling service provide nicotine replacement therapy? If yes, go to #50. If no, go to # Is there any out-of-pocket expense for the nicotine replacement therapy? 51. In the past six months, has [your company] organized or sponsored an employee physical activity program? (This includes long-term efforts to organize employees to exercise regularly. Examples are a long-term pedometer program, Active for Life, training programs for a race, etc.) 51a If yes, go to #51a. If no, go to #57. Is the program provided by your insurer, an outside vendor, or exclusively through [your company]? 1 Insurer 2 Outside vendor 3 Company 51b. How many employees have access to the program? -24% % % 4 75% or more 9

10 51c. (ASK Q51C AND 51D ONLY IF OUTSIDE VENDOR AT 51A) What services did the vendor provide? WRITE IN 51d. Over the past 6 months, how much did you pay for these services? 52. How many months out of the year does the program run? months per year 53. Does the program allow participants to choose their own activities? Examples might be walking groups or exercising at a gym. 54. Does the program encourage participants to set their own physical activity goals? Is the program group-based? Group-based means that employees were on teams or did training in groups. Does the program offer incentives to participate? Incentives include cash and non-cash prizes. In the past six months, has your company organized or sponsored a weight control or healthy eating program? If yes, ask #58. If no, go to # Is the program provided by your insurer, an outside vendor, or exclusively through [your company]? 1 Insurer 2 Outside vendor 3 Company If yes to company, ask #58a. If no, go to #59. 58a. What type of weight control or healthy eating program did the company organize (fill in the blank):. 58b. How many employees have access to the program? -24% % % 4 75% or more 58c. (If provided by an outside vendor) What services did the vendor provide? 58d. Over the past 6 months, how much did you pay for these services? 59. Does the program involve multiple components, such as self-help materials, information about goal setting and behavior change, and physical activity and dietary intake recommendations? 10

11 60. Does the program offer incentives to participate? Incentives include cash and non-cash prizes. 61. Does your company evaluate or receive evaluation of the program s effects, such as pounds lost per person? 62. How easy or difficult is it to offer these types of programs at [your company]? 5 Very easy 4 Easy 3 Neither easy nor difficult 2 Difficult 1 Very difficult 0 t possible (for example, this is a site, and headquarters makes all policy-related decisions) 99 Don t know Communication This section is about health promotion and communication. By this I mean [your company s] efforts to communicate with employees specifically about health, health behaviors, or chronic disease prevention. This could be anything from a newsletter or to an organized campaign or group event. These are communications outside of health insurance open enrollment periods or insurance provider communications. 63. Does [your company] promote any type of tobacco cessation quitline (for example, the free NCI quitline or state-sponsored quitline, or one provided through your insurer) to your employees? If yes, go to #63a. If no, go to #64. 63a. What methods do you use to promote the quitline? 1 Bulletin boards 2 Poster 3 Postcard 4 Newsletters 5 Payroll stuffers 6 Mail to employees homes 7 Website 8 messages 9 Meetings 10 Fax Referral 11 Lunch & Learn 12 Other 63b. About how many times per year do you promote the quitline? times/yr 64. Does [your company] promote any other tobacco cessation information or resources to your employees? If yes, go to #64a. If no, go to #65. 11

12 64a. What methods do you use to promote this information? 1 Bulletin boards 6 Mail to employees home 2 Poster 7 Website 3 Postcard 8 messages 4 Newsletters 9 Meetings 5 Payroll stuffers 10 Lunch & Learn 11 Other 64b. About how many times per year do you send this information to your employees? times/yr 65. Does [your company] communicate with employees about drinking healthy beverages (for example, drinking more water or drinking less soda and other sugary beverages)? If yes, go to #66. If not, go to # What methods do you use to provide this information? 1 Bulletin boards 2 Poster 3 Postcard 4 Newsletters 5 Payroll stuffers 6 Mail to employees homes 7 Website 8 messages 9 Meetings 10 Lunch & Learn 11 Other About how many times per year do you give this information to your 67. employees? 68. Does [your company] communicate with employees about healthy eating (for example, five or more servings of fruits and vegetables per day, or lowering fat intake)? 68a. What methods do you use to provide this information? 1 Bulletin boards 2 Poster 3 Postcard 4 Newsletters 5 Payroll stuffers 6 employees homes 7 Website 8 messages 9 Meetings 10 Lunch & Learn 11 Other 68b. About how many times per year do you give this information to your employees? times/yr If yes, go to #68a. If no, go to #69. times/yr 12

13 69. Does [your company] communicate with employees about physical activity (for example, getting at least 30 minutes of physical activity most days of the week, promoting on-site facilities or worksite programs, etc.)? If yes, go to #69a. If no, go to #70 69a. What methods do you use to provide this information? 1 Bulletin boards 2 Poster 3 Postcard 4 Newsletters 5 Payroll stuffers 6 employees homes 7 Website 8 messages 9 Meetings 10 Lunch & Learn 11 Other 69b. About how many times per year do you give this information to your employees? times/yr 70. Does [your company] actively promote nearby physical activity resources, such as walking trails and bike routes? 70a. 71. Does [your company] post take the stairs signs near elevators and stairwells? N/A Does [your company] promote the WA-state breast, cervical and colon cancer program to your employees? (If further clarification needed: This program provides free cancer screening for men and women who have low incomes and lack insurance) If yes, go to #71a. If no, go to #72 71a. What methods do you use to promote this program? 1 Bulletin boards 2 Poster 3 Postcard 4 Newsletters 5 Payroll stuffers 6 Mail to employees homes 7 Website 8 messages 9 Meetings 10 Lunch & Learn 11 Other 71b. About how many times per year do you promote these programs? times/yr 72. Does [your company] communicate with employees about cancer screening guidelines (for example, breast, cervical, or colon cancer screening recommendations)? If yes, go to #72a. If no, go to #73. 13

14 72a. What methods do you use to provide this information? 1 Bulletin boards 2 Poster 3 Postcard 4 Newsletters 5 Payroll stuffers 6 Mail to employees homes 7 Website 8 messages 9 Meetings 10 Lunch & Learn 11 Other 72b. About how many times per year do you give this information to your employees? times/yr 73. Does [your company] communicate with employees about other healthrelated topics? 73a. What other topics does [your company] communicate about? 1 Depression 2 Stress 3 Substance Abuse 4 Worksite Safety 5 Other 74. Over the past year, how much money did you spend on printing materials for health promotion communications? (i.e. posters, payroll stuffers, newsletters) 75. In an average week, how much time do you currently spend on managing all wellness activities, including wellness policies, programs, and communications? 1 Less than 30 minutes minutes minutes 4 90 minutes-119 minutes 5 2 hours 149 minutes minutes 3 hours 7 More than 3 Hours 14

15 76. Is there anyone else who spends time on wellness activities? (Does not include wellness committee) This would be someone other than you or the staff member referred to earlier with wellness or health promotion responsibilities. (If, ask 76a. If, skip to Thank You) a. If yes, how much time per week? 1 Less than 30 minutes minutes minutes 4 90 minutes-119 minutes 5 2 hours 149 minutes minutes 3 hours 7 More than 3 Hours Thank you for participating in our survey! 15

16 Baseline Stress Management and Employee Engagement Assessment The following questions will cover what you re currently doing around reducing employee stress and maximizing employee engagement in your wellness efforts. The stress reduction questions are framed around two major components of workplace stress reduction: employer/employee communication and supervisor/workplace support. Workplace Stress Management 1. Over the past 12 months, has your company reviewed or attempted to improve the workplace climate, such as involving employees in decision making, improving communications to employees, allowing time for physical and other wellness activities, and/or encouraging social interaction with coworkers? [Check all that apply], reviewed, attempted to improve 1a If yes, please select areas of support that were offered: Constructive feedback regarding employee performance Recognition for good work performance Increased opportunities for social interaction among employees Opportunities for employee input on org level decisions, such as work schedules Increased opportunities for physical activity during the workday Other support? 2. Do you have a worksite stress management policy or best practice in place? 3. Over the past 12 months, have managers and supervisors at your company reviewed employee workflow to make sure job demands are achievable within an employee s hours of work? 4. Over the past 12 months, did your company communicate with employees about stress management? 16

17 4a. If yes, how often? More than once a month Once a month Every other month Quarterly Other 4b. What type of stress management information or presentations were offered? Mindfulness exercises and/or resources Deep breathing Information about mental health resources offered by your Employee Assistance Program or insurance plan Stress Management Lunch & Learn or other presentations Encouragement to use accrued vacation time Other Employee Engagement 1. What proportion of off site or field based employees are able to participate in your wellness program? All Most Some A few ne NA we have no off site or field based employees Don t know 2. Are worksite wellness programs and activities available to all employee shifts?, all shifts (or, we only have one shift), only some shifts 3. What proportion of your employees who are tied to their desks (such as front desk employees, or employees in customer service centers) are able to participate in your wellness program? All Most Some A few ne NA none of our employees are tied to their desks ; all have the flexibility to take breaks and participate in activities whenever they choose to 17

18 4. When you communicate about health insurance and wellness with your employees, do you intentionally use language that is free of jargon and easy to understand? Always Often Sometimes Rarely Never 5. When you communicate about health insurance and wellness with your employees, do you make sure information is available in languages besides English? Always Often Sometimes Rarely NA all our employees are comfortable speaking and reading English 6. What proportion of your company s managers and supervisors would you say are engaged and supportive of worksite wellness activities? All Most Some A few ne 7. Have you asked employees what they want out of a wellness program? (IF YES): How have you asked them? using an anonymous survey using a survey, not anonymous using discussions or s other: 18