Invitation to tender

Transcription

1 1 (20) Invitation to tender The evaluation of Rembrand, Spaces & places and Sustainable communities programmes Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

2 2 (20) Table of contents 1 INVITATION TO TENDER CONTRACTING AUTHORITY PROCUREMENT PROCEDURE DESCRIPTION OF THE PROCUREMENT FOCUS AND SCOPE OF THE CONTRACT BACKGROUND AND OBJECTIVE OF THE PROCUREMENT PROGRAMME DESCRIPTIONS SERVICE TO BE PROCURED MATERIALS AND METHODS TO BE USED STEERING OF THE PROCUREMENT SUBCONTRACTORS REPORTING AND FINAL OUTCOMES SCHEDULE EXPENSES OF THE PROCUREMENT REQUIREMENTS CONCERNING THE TENDERER INDEPENDENCY CLARIFICATION MINIMUM REQUIREMENTS FOR THE TEAM: COMPARISON CRITERIA PRICE COMPARISON WEIGHTING 40 % IMPLEMENTATION PLAN COMPARISON WEIGHTING 30 % TEAM SKILLS COMPARISON WEIGHTING 30 % DRAWING UP THE TENDER ALTERNATIVE TENDERS AND PARTIAL TENDERS VALIDITY OF TENDER TERMS OF PAYMENT CONTRACT PERIOD SPECIAL TERMS OF CONTRACT ADDITIONAL MATTERS DELIVERY OF TENDER SIGNATURE APPENDICES Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

3 3 (20) 1 Invitation to tender Tekes - The (hereinafter referred to as the Customer or Contracting Authority ) requests your tenders for supplying evaluation service (hereinafter referred to as the Service ) as detailed in the contract notice published on the public procurement website and in the Ted database and in this Invitation to tender and in its Annexes as follows: 2 Contracting authority Tekes - The employs approximately 400 people in and abroad, of whom 90 in regional Centres for Economic Development, Transport and the Environment (ELY Centres). See more about Tekes;. 3 Procurement procedure The Finnish Act on Public Contracts (348/2007) will be applied. For the main principles of the Finnish Public Procurement procedure, see Appendix 1, Description of the procurement procedure. An open procedure will be applied. 4 Description of the procurement 4.1 Focus and scope of the contract The project involves the final evaluation of Tekes programmes Spaces & places and Sustainable communities and ex-post evaluation of Rembrand -programme. Tekes estimates that the scope of the contract will be between and , excluding VAT. 4.2 Background and objective of the procurement It is estimated that in built environment represents 74% of the national real property, 60 % of investments and 40 % of energy consumption. 1 Reflecting this, built environment industry is not clearly defined, but consists of a large, heterogeneous group of companies representing different types of industries. However, there are 1 Rakennetun omaisuuden tila Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

4 4 (20) some clear drivers such as urbanization, climate change and sustainable development requirements that will affect all the companies related to built environment a lot in the future. Smart living refers to developing housing, work and leisure environments into functional, comfortable and energy-efficient entities where functional and user-friendly physical and virtual services are seamlessly integrated into our everyday life. Especially in developing markets, there is a growing demand for new solutions. Through its operations, Tekes tries to bolster the competitive operational environment of companies in. The central focus is on the whole formed by various areas, not on individual aspects. The fact that advanced information technology is available at a low cost enables developers to create embedded solutions for various everyday needs. Urbanisation is significantly increasing the growth of business based on these solutions. Recently, the concept of ecosystems has been introduced also in built environment. Ecosystems consist of companies and other stakeholders that are connected together through knowledge and networking flows to create value. Ecosystems in built environment are instrumental in new Tekes programmes Witty cities and Smart procurement. Ecosystems are seen as the context to experiment and to scale up experimentations. Tekes strategy 2005: Real estate and construction cluster provides the infrastructure and the platform for global success of all businesses and well-being of the society and the measures of the benefits that the value network offers. Research focus areas are: life cycle of built environment, applied ICT, material technology, work place and living and new business concepts. Tekes strategy 2008: The built environment theme utilizes and develops the built environment for enabling many functions, generating competitive edge and improving quality of life. The aim is to develop this environment into a user-oriented physical and virtual service platform that will also help save natural resources. Tekes strategy 2011: Intelligent environments develop smart energy systems and sustainable material economy, safety and security of the living environment which makes good use of digital systems and user-oriented products, services and processes. 4.3 Programme descriptions A. Spaces and places The Spaces and places programme started at the beginning of 2008 and continued until the end of Financed projects totalled 170 with a total budget of 73 million, of which Tekes financing amounted to 36 million. The programme has enabled the networking of companies and research institutions from a number of sectors. In the projects funded by the programme the focus on spaces Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

5 5 (20) has been adopted as part of the companies business operations and strategic management of organisations. The Spaces and places programme had five main themes: - Work environments - Housing - 3D virtual spaces - Public and commercial spaces and - Emotional response inspired by spaces Internationally significant results were achieved in the development of e.g. work environment know-how and 3D virtual solutions. The role of public spaces has taken a major step forward. B. Sustainable communities The main themes of the Sustainable communities programme were land use planning, energy efficient building and the integration of renewable energy production in built-in environments. Financed projects totalled 206 with a total budget of 91 million, of which Tekes financing amounted to 47 million. Projects financed by the programme have developed - New operating methods, partnership models and urban planning concepts for land use planning - Sun, bio and geoenergy solutions enabling realisation of low-emission and energy self-sufficient areas and buildings - Nearly energy self-sufficient residential buildings, offices, business premises and service buildings - Innovative procurement and building processes taking into account energy and ecoefficiency goals and promoting sustainable development The programme has also financed community waste management solutions, on-call public transport technology, energy efficient lighting solutions and services supporting sustainable development. C. Rembrand The main objective of the Rembrand programme was to emphasize the nature of the real estate business service and the related elements such as innovation, technology in use and application of business and the products and the information content of services. Rembrand sought to increase the property cluster profitability and efficiency, as well as the ability to offer competitive operating environment for companies and residents. Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

6 6 (20) /25/2013 Rembrand financed 132 projects with a total volume of 26 million. Tekes funding was 12 million. Figure 1. Impact Analysis Model of Tekes 4.4 Service to be procured The evaluation shall be structured in accordance with Tekes impact analysis model (Figure 1). In the model, the impact is analysed on four levels: impact on society and economy, output, activities and input. There are also three Tekes objectives: a wellbeing society and environment, productivity and renewal of industries, and capabilities in inno- vation activities. At least the following questions shall be answered as part of evaluation. 1. Working package: Literature review 1. What are the major changes in the operation environment? 2. International benchmarking: insights of RDI in the built environment sector in some comparable countries (Sweden etc.) Tekes Posti/Post/Mail Puh./Tel. Teknologian ja innovaatioiden kehittämiskeskus Utvecklingscentralen för teknologi och innovatio- ner Kyllikinportti 2 Kyllikkiporten 2 Kyllikinportti 2 PL 69, Helsinki PB 69, Helsingfors P.O. Box 69, FI Helsinki, Fax (09) (09)

7 7 (20) 2. Working package: Results achieved, relevance and efficiency Programmes Spaces & places and Sustainable communities 1. How relevant and challenging can the programmes objectives be considered? To what extent have they helped to implement s strategic choices, and Tekes own strategies? 2. To what extent have the objectives set for the programmes been achieved? What are the important results supporting the main objectives of the programmes? 3. What other programme results can be found that were not listed as programme objectives? Which of the results would not have been achieved without the programmes? 4. How well were the most important customer groups reached? 5. How well did the programmes, their services and administration meet the needs of the participants? 6. How should the results and programme services of the programmes be utilised so that performance can be improved and more impacts generated after the programme and in future programmes? 3. Working package: Impacts achieved and expected, effectiveness and utility Programme Rembrand 1. What are the impacts of the Rembrand programme? How permanent, comprehensive and significant can the impacts be considered? 2. To what extent and in what ways has the programme impacted the following areas (give indicators or case examples): development of Finnish Research and Innovation system R&D and innovation inputs in the sector development of research excellence and the creation of clusters of expertise participating SHOKs and companies movement of experts between players in the sector and between different sectors establishment of domestic and international networks changes in companies operating practices important innovations and business opportunities competitiveness of the industrial sector Finnish industry and society more generally 4. Conclusions and recommendations 1. For the R&D and innovation activities in the sector: How could the R&D and innovation activities be developed in the future? Which international programmes and initiatives have the greatest significance for the sector and how could they be influenced more effectively? Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

8 8 (20) 2. For funders: Give the good practices that are concrete and workable and that can be used in the development of programme services and the programmes themselves. What kind of new indicators are needed that gauge the results and impacts of new Tekes programmes (Witty cities, Smart procurement, etc.). Give the recommendations for the development of other Tekes activities. 3. For research and innovation policy: How should be considered the recommendations of recent Tekes, the Academy of and SHOK evaluations? What kind of effects can be foreseen from the government s decision to reorganize Finnish research organizations?what other research and innovation policy measures should, in addition to the measures taken by Tekes, be applied so that programme impacts can be strengthened? 4.5 Materials and methods to be used Tekes will place material at the disposal of the supplier in a manner to be agreed separately. This material includes information from Tekes project monitoring system (project ex-ante, final and ex-post monitoring data) and Tekes customer satisfaction material. While it is possible to combine information on projects funded by Tekes with other enterprise data from the research laboratory of Statistics, this service is subject to a fee. Documents to be used in the study include various strategies, reports and previous studies. Programmes: Evaluation and impact assessment reports: Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

9 9 (20) Strategy and foresight reports: Some of the material mentioned above is in Finnish. 4.6 Steering of the procurement The study is commissioned by Tekes Steering and networking unit. Its implementation will be directed by a steering group set up by Tekes, which will meet 3-4 times while the project is in progress in Helsinki. The supplier undertakes to report on the progress of the assignment while the assessment is in progress and on its outcomes to the appointed steering group. As necessary, the steering group will add detail to the assessment plan and comment on the supplier s work and intermediate results. The supplier and the contracting authority will agree on the dates of steering group meetings. The steering group meetings will be held in Tekes facilities unless otherwise agreed. 4.7 Subcontractors The supplier may use subcontractors for work. Supplier will resume total responsibility for the performances of the subcontractors and compliance with the schedule, and produce an overall report on the target area. 4.8 Reporting and final outcomes The parties implementing the project shall report on the progress and results of the work as follows: Regular reporting at the meetings of the steering group. Extensive workshops will be organized at Tekes. Written reports after the completion of the project. The evaluators shall produce a report in English and a Finnish summary comprising 2-3 pages. The report will consist of a literature review, an analysis produced on the basis of Tekes materials and any other Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

10 10 (20) materials as well as a qualitative assessment. The final report will also contain proposals for new indicators that gauge the results and impacts of Tekes programs. The evaluation report will be published in the Tekes report series and Tekes will be responsible for the publishing costs. The supplier will also produce presentation material in Power Point slides on the results and present the outcomes to representatives of Tekes on 2 or 3 occasions. (Details will be agreed in the steering group) Regarding any rights of ownership and copyrights arising during the assignment, the clauses in Appendix 1 to the Invitation to Tender shall apply (Special Terms of the Contract). In connection with submitting the report, the supplier shall also hand in to Tekes any material produced while conducting the study (raw data) in a format that will be subject to a separate agreement. 4.9 Schedule A draft report must be submitted to the project steering group for comments no later than on , and the final report must be completed by Expenses of the procurement Tekes do not pay any expenses caused of drawing up the tender and the tools of work needed to manage the procurement. 6 Requirements concerning the tenderer 6.1 Independency clarification Tenderer organization and all persons included to the tender should be independent in a way that their position does not impact on the confidentiality of the impact study. Independency means that persons who are for example interviewed for the assessment do not experience that interviewer or their organization is a competitor of the interviewee s organization, and confident ability of the interview and other information which is presented during the study is guaranteed. Tenderer should include a clarification that this requirement can be assessed. 6.2 Minimum requirements for the team: Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

11 11 (20) Tenderer should form a team which includes 3-6 persons. Amount of work should be specified in the tender. The person responsible for team is named and his/her workload is at least 20 per cent of total workload. At least two (2) team members must have experience of carrying out evaluations comparable to the extent and demands described in the invitation to tender. At least two (2) members of the team must have experience of the research and development activities in the built environment sector and/or of the manner it is applied in companies and municipalities. Because much of the material used in the assessment is in Finnish, at least two (2) team members must have excellent Finnish and English language skills. 7 Comparison criteria Tekes will select the tender which is economically most advantageous. Tenders are evaluated by using comparison criteria and weights as follows: 7.1 Price comparison weighting 40 % The procurement is based on a maximum price model. This means that the tenderer should complete Appendix 3, Table of Prices, the workloads of and daily charges for employees based on the maximum cost of the work following the implementation plan. As Tekes and the selected supplier will work together during the process, some of the measures or priorities suggested by the supplier may, by mutual agreement, be slightly adjusted as the work progresses. The procurement may thus end up costing less than the maximum price indicated in the tender, in the event that less work is needed. On the other hand, it is also possible that additional work will be needed, in which case such additional work will be invoiced based on daily charges given in the Table of Prices. The supplier will charge for their services in arrears based on the work completed, and the invoices must be carefully itemised as regards any work carried out and possible other costs. Into the maximum price the tenderer must include all travelling costs as well as work shop, statistical analysis or other equivalent costs excluding steering group meetings. Tekes provides facilities for the steering group meetings and workshops. All prices must be given in EUR exclusive of VAT. VAT information must be given in the Table of prices. Tekes is registered for VAT. For Finnish tenderers normal VAT-legislation is followed. Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

12 12 (20) For foreign tenderers Tekes recommends Reverse VAT charge. This means, that the supplier will not charge VAT when invoicing Tekes, but Tekes will pay Finnish VAT directly to the Finnish VAT authorities. If the reverse VAT charge is not applied, please provide the VAT percentage that will be charged. If VAT is charged, it will also be taken into account in the price comparison. In price comparison the following formula is used: lowest price/offer price *100. Price comparisons are presented in the price table. 7.2 Implementation plan comparison weighting 30 % The tenderer should submit a plan for implementing the service. It must relate to the service description in the invitation to tender and the objectives and tasks contained in it. The tenderer must attach to their tender a description of the methods they intend to use and of how they intend to draw on statistics in their analysis. Recommended length of the plan is max. ten (10) pages. The plan must include at least the following points: - framework and approaches of the impact assessment model - description of the materials, procedures and working methods used - how the work will be organised and resourced: o work packages and their schedule o contribution of the team members in each work package - breakdown/explanation regarding to other costs given in Table of prices (if any) - deliverables Comparison subcriteria of the plan: The framework and approaches of impact assessment model designed and implemented in the plan compared to the aims of work packages in the procurement The methods, measures and materials used compared to the aims of work packages in the procurement Efficient organisation of the work (workload, work packages, schedule, team member contribution) Each subcriterion carries equal weight. Quality comparison in each subcriterion is as follows: Tekes grades each score criterion from 0-5 (0 =totally inadequate response, 1 = poor, 2 = moderate, 3 = fairly good, 4 = good, 5 = excellent). After scoring the quality criteria with 0-5 points, the points are weighted according to their weighted values. Weighted points are summed up and the sum is converted to a scale of using the formula: offer score/the best score *100. Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

13 13 (20) 7.3 Team skills comparison weighting 30 % Table of Person Skills (Appendix 4) must be completed for each person involved in the service. The information contained in the table will be used when the tenders are compared. The workload of experts in carrying out the assessment will be taken into account in tender comparison. Comparison subcriteria of team skills: experience of carrying out evaluations comparable to the extent and demands described in the invitation to tender experience of the research and development activities in the built environment sector and/or of the manner it is applied in companies and municipalities familiarity with the workings of the Finnish and international innovation environments, processes and/or research Each subcriterion carries equal weight. Quality comparison in each subcriteria is as follows: Tekes grades each score criterion from 0-5 (0 =totally inadequate response, 1 = poor, 2 = moderate, 3 = fairly good, 4 = good, 5 = excellent). After scoring the quality criteria with 0-5 points, the points are weighted according to their weighted values. Weighted points are summed up and the sum is converted to a scale of using the formula: offer score/the best score *100. The tenderer must give details of persons and how the criteria are met in Appendix 3 (Table of Person Skills). 8 Drawing up the tender The tender must be submitted in writing in English. All tender documents shall be included in the tender, the website of the information can not be referenced. Tenders must include the tender's name, business identity, postal address, as well as name and address and phone number of the contact person. The tenderer should ensure that the offer includes the following attachments: Initial Implementation Plan Price Table Table of person skills Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

14 14 (20) Clarification of tender s independency Affirmation Table of business or trade secrets 9 Alternative tenders and partial tenders Alternative tenders will not be considered. Partial tenders will not be considered. 10 Validity of tender Tender should be valid and binding 120 days from Terms of payment 30 days net, which is calculated from a date of the bill. Penalty interest is paid as it was stated in the Finnish interest law. 12 Contract period The contract will be made for a fixed period. The contract will enter into force on (target date) and expire on or as the assignment is received and accepted in full by Tekes. 13 Special terms of contract Tekes requires the terms of the contract presented in Appendix 6 must be accepted by tenderers as such. 14 Additional matters This invitation to tender is subject to requests for additional information until Additional information requested must be sent by kilpailutus@tekes.fi. s must be clearly marked: Evaluation questions 38/25/2013. Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

15 15 (20) The principles of equal treatment and transparency require tenderers not to present these requests by telephone. Tekes will give responses to the requests at the latest at All requests are handled anonymously in Tekes documented responses. 15 Delivery of tender Completed tenders must be delivered primarily via no later than 4:00 pm on , Finnish local time, to the following address: or posted in a sealed envelope to Tekes registry office in the address: Tekes/Kirjaamo P.O. Box 69 (Kyllikinportti 2) Helsinki s or envelopes must be clearly marked: Name of tenderer, address, Evaluation 38/25/2013. Instructions for sending a tender by - Maximum size of including attachments is 5 Mb. - Attachments may be compressed (Winzip) - Attachments are allowed primarily in the form of pdf documents and tif documents. Also.doc,.docx or rtf files, xls and xlxs files and ppt and pptx - files are accepted. - The tenderer (sender) is responsible for ensuring that the tender arrives in time. - The tender with its attachments is interpreted as having been delivered when the message consisting of the tender and its appendices is have arrived in readable form in the mailbox of kirjaamo@tekes.fi by 4:00 p.m., precisely, Finnish time. - If more than one message is used to send, the tender is interpreted as having been delivered only when all the messages containing parts of the tender have arrived in time. Tenders that are delayed in submission are automatically excluded from the procurement procedure. A tender will be interpreted as being delayed if it is incomplete, e.g. appendices are missing. The tenders will not be opened publicly. Expenses incurred by the tenderer in preparing or submitting or other associated actions will not be reimbursed. Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

16 16 (20) Tekes has the right not to accept a tender provided it has good grounds for doing so. Additional information All the times announced in this dossier are Finnish local time. 16 Signature The s (Tekes) This document has an electronic signature. Minna Hendolin Executive director Appendices 1. Description of the procurement procedure (in this document) 2. Table of Prices (separate xlsx-document) 3. Table of Person Skills (separate docx-document) 4. Affirmation (separate docx-document) 5. Table of business or trade secrets (separate docx-document) 6. Contract draft Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

17 i Invitation to tender 1 Appendix 1 Description of the procurement procedure Public contracts are established through means stipulated in the procurement legislation. The Finnish Act on Public Contracts is based on The Public Contract Directive of the EU. Finnish legislation Act on Public Contracts (348/2007) Public Contracts Directive Directive 2004/18/EC of the European Parliament and of the Council on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts. The central principles The principles of public procurement are: Contracting authorities shall make use of the existing competitive conditions, ensure equality and non-discriminatory treatment among all participants in the procurement procedure and act in a transparent way while meeting the requirements of proportionality. Open procedure There are several different procurement procedures described in the legislation. An open procedure is most often applied. An open procedure means, that every tenderer, who sees the contract notice, is allowed to deliver a tender. It is typical in an open procedure, that the contracting unit cannot have any contact or free conversation with the tenderers after publication of the contract notice. There is typically a limited period during the bidding time, when tenderers can send queries to the contracting unit. The time and address to send questions is announced in the invitation to tender. Invitation to tender is the key document of the open procedure. In this document the contracting unit describes the content and scope of procurement requirements to the tenderer and the services/products and the pricing method as well as the system of comparing tenders. According to the legal praxis of the Act on Public Contracts the contracting unit has the right to define and specify what will be procured and how. When an open procedure is applied, there are typically not many details left to negotiate outside the descriptions found in the invitation to tender. Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

18 i Invitation to tender 2 Appendix 1 Tenders delayed The bidding time is very exact in the open procedure. Tenders that are delayed in submission are automatically excluded from the procurement procedure. The tender will also be interpreted as being delayed if it is incomplete, e.g. appendices are missing. According to the established legal praxis of the Act on Public Contracts the tenderer is responsible for delivering the tender in time. Handling of tenders in the open procedure After the contracting unit has received the tenders, there cannot be any conversation with the tenderers. The tender cannot be completed after submission and tenderers cannot add any new material after the bidding time is closed. In some very limited cases, based on legal praxis, some ambiguities may be clarified however the contracting unit must take the initiative in asking for a clarification. There are three phases of handling the tenders: 1) evaluation of the tenderers capability to perform the service, 2) inspecting that tenders meet the requirements set in invitation to tender, and after these, 3) comparison of tenders. Capability of tenderers Tekes will rate the tenderers according to register data, economic and financial standing, professional ability and equivalent, as required by chapter 8 (52 64 ) of the Finnish Act on Public Contracts 348/2007. On the following grounds Tekes will exclude tenderers not thought to have the ability to fulfil the contract: - Evaluation of the tenderer s financial status clearly indicates that the contract obligations will not be met - Evaluation of the tenderer s resources clearly indicates that the contract obligations will not be met and no further clarification is presented by the tenderer - Evaluation of the tenderer s capacity or proposal clearly indicates that the contract obligations will not be met Requirements - the tender must fulfil in the invitation to tender In the invitation to tender there are typically numerous requirements for the services / products. Also there are a number of requirements in the content of the tender and tenderer has to provide obligatory answers and descriptions. The tender will be excluded if the details or descriptions required are not enclosed. Special attention should be paid to filling in the Table of Price. If any requested prices are missing the tender will typically be excluded as details cannot be added once the bidding time is closed. Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

19 i Invitation to tender 3 Appendix 1 The tender cannot be completed once the bidding time is closed because it would be interpreted as having an extension of the bidding time. It is forbidden according to the legal praxis because each tender must be handled equally. The bidding time (from the publication of contract notice to closure of bidding time) must be the same for all parties. Exclusion of a tender If, based on reasons described above, a tender is excluded, Tekes makes a separate decision of rejection for that tenderer. A tender that is excluded will not be taken into comparison and cannot be further completed after rejection. Comparison and decision on the winner of competition All tenders that pass the two phases described above which have the required capability to produce the service and which tenders meet the requirements in the invitation to tender will be taken into comparison. Comparison will be made using the weighting announced in the invitation to tender. After comparison Tekes delivers the contract award decision to all tenderers, who were taken into the comparison. A comparison table with points given and the grounds for points is appended to the contract award decision. Appeal and request for correction According to Finnish Law on Public Contracts there is a time for making an appeal or a request for correction considering the procurement procedure and decisions the contracting unit has made. Appeal information is sent with the decision. Questions All questions arising concerning the invitation to tender or procurement procedure should be sent according to section 14 Additional matters of the invitation to tender. The contracting authority basically has no other possibility to give extra information during the bidding competition process. Links Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)

20 i Invitation to tender 4 Appendix 1 Public procurement information pages of the Ministry of Employment and the Economy: Teknologian ja innovaatioiden kehittämiskeskus Kyllikinportti 2 PL 69, Helsinki (09) 694 Kyllikkiporten 2 PB 69, Helsingfors (09)