INTERNAL/EXTERNAL POSTING Human Resources Manager

Transcription

1 INTERNAL/EXTERNAL POSTING Human Resources Manager Loyalist Township is a growing community of over 17,000 residents situated on the north shore of Lake Ontario between the Town of Greater Napanee and the City of Kingston. The Township is a blend of rural and urban areas with a number of smaller hamlets throughout, including its very own island community, accessible by ferry. The Corporation of Loyalist Township was formed in 1998 through the amalgamation of the former Township of Ernestown, the Township of Amherst Island and the Village of Bath. Loyalist Township invites applications for the following permanent full-time position: File No: LT Human Resources Manager Hours: 35 per week Rate: $70, $81,184 Closing: August 23, 2017, 4:00 p.m. Please electronically submit your cover letter and résumé clearly indicating how your skills and experience are aligned with the position expectations and is marked with the file number to: jobs@loyalist.ca. For more information regarding this position, including required qualifications, please refer to job description below or visit our website at under the Employment section. As a condition of employment, the successful candidate must consent to a driver s record search and a Criminal Records Background Check (CPIC). Loyalist Township is an equal opportunity employer. We thank all candidates for their interest, however, only those selected for an interview will be contacted. If you are a person with a disability and need Loyalist Township information in another format, please contact , ext. 100 between 8:30 a.m. 4:30 p.m. or info@loyalist.ca. The Township provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact the Human Resources Manager at jobs@loyalist.ca. Personal information submitted will be used for the sole purpose of this competition. It is collected under the authority of the Municipal Act, RSO 1990, as amended, and will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1999, for employment purposes.

2 LOYALIST TOWNSHIP JOB DESCRIPTION POSITION TITLE: Human Resources Manager REPORTS TO: Chief Administrative Officer DEPARTMENT: Administrative Services Department CATEGORY: Permanent Full-Time Position Summary The Human Resources Manager is accountable to the Chief Administrative Officer for providing high level, strategic leadership to the organization in the areas of: employee and labour relations, organizational development, succession planning, health, safety and wellness, recruitment, selection and retention, performance management, rewards and recognition, compensation and benefits, payroll and HRIS programs and initiatives that are in alignment with corporate strategy, plans and priorities. As the successful candidate, you will oversee the development of the departmental budget, policies and procedures, as well as innovate strategic initiatives and opportunities that foster the development, implementation and administration of high quality and timely services. You are an influential leader with a proven record of building strong relationships, engaging staff and developing a positive corporate culture. Minimum Qualifications Successful completion of post-secondary education in a related field (Human Resources and/or Business Administration), or a combination of education and relevant work experience; Certified Human Resources Professional (CHRP) designation is considered an asset; Minimum of seven years progressive responsible experience in the management of HR services and programs, preferably in a municipal setting or the broader public sector; Previous experience in a unionized environment, including participation in grievance administration and collective bargaining; Required to obtain and maintain satisfactory CPIC (Criminal Record Check); and Required to possess and maintain valid Class G driver s license, with a clean driving record and access to private vehicle. Specific Skills, Abilities and Knowledge: Extensive knowledge of municipal policies, procedures and applicable legislation and regulations including the Ontario Labour Relations Act, Occupational Health and Safety Act, Workers Safety and Insurance Act, Human Rights Code, Employment Standards Act, etc.;

3 Highly developed strategic thinking skills and a proven track record in the implementation of Human Resources best practices, including developing policies, programs and strategies; Demonstrated leadership skills with the ability to coach, motivate and develop employees; Excellent verbal and written communication and active listening skills; Demonstrated ability to build effective working relationships and collaborative partnerships with key stakeholders; Strong ability to exercise good judgement, critically assess options and make decisions within the context of applicable legislation, policy and collective agreements; Demonstrated leadership experience, working with Senior Management team, Council and various Committees with advanced problem solving skills with the ability to influence, negotiate, mediate and resolve conflicts in a professional and competent manner; Proven ability to identify needs, and initiate, coordinate and simultaneously oversee multiple projects and associated deadlines; Strong customer service mindset and effective and clear communication skills to handle daily interaction with staff and the public and the ability to maintain strong working relationships both within and outside the organization; High degree of professionalism coupled with a demonstrated ability to communicate effectively with courtesy, tact and decorum, both verbally and in writing, as well as during presentations, and while listening and negotiating; Must be able to handle employment/labour/management issues in a professional and ethical manner to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate tact and discretion; Excellent facilitation, presentation, coaching, team building and mentoring skills; Proven administrative, report writing, analytical, problem-solving, organizational and time management skills; and Strong computer skills including able to comfortable use MS Office. Duties and Responsibilities Advises and provides council and recommendations to Management staff on various employment matters, employment related legislation, collective agreement interpretation, and employee/labour relations issues; Conducts research, performs analysis, and prepares recommendations in response to HR related enquiries. Consults with other specialists and seeks legal advice as required; Develop and implement corporate training and organizational development plans that will contribute to ongoing talent development and advancement of the organization. Supports, coordinates and/or implements corporate initiatives; Provides guidance and advice to managers on the Performance Dialogue, Succession Planning and other talent management programs. Advises and provides sound recommendations on other performance and disciplinary related matters; Leads all grievance, arbitration and other issues through to completion by partnering with managers, and working with affected employees and union representatives to manage and resolve complaints;

4 Responsible for leading all workplace investigations and providing timely conclusion and reports to affected parties that are aligned to current legislation and corporate policies; Provides leadership in identifying and researching key business issues for bargaining and acts as co-counsel and lead on all negotiating teams; Responsible for developing and administering the HR annual budget to ensure HR initiatives are financially planned and executed; Develops, amends and provides timely implementation of Corporate Human Resources policies, procedures, guidelines and employment legislative changes affecting the terms and conditions of employment for staff; Provides advice and guidance to management staff regarding attendance management, medical leaves, WSIB procedures, return to work and accommodation cases. Acts as a liaison, and coordinates related information flow, working with external providers as required; Responsible and accountable for all Disability Claims Management by ensuring strict review, recommendations and counsel with key stakeholders on all related claims; Administers and maintains the Job Evaluation and Pay Equity process for all positions, maintains and updates job descriptions as required; Develops, amends and administers the compensation program to ensure compliance with relevant legislation and market competitiveness; Responsible for the research, analyzes and recommendations pertaining to wage and salary administration; Works with management to identify and describe staffing needs to support operational requirements. Coordinates the recruitment and selection process including the preparation of job descriptions and job postings, screening of resumes based on criteria developed in conjunction with management, developing selection criteria, organizing and participating in interviews, reference checks and the administration of the job offer process; Develops, and coordinates new employee orientation and on-boarding activities and processes. Coordinates/completes all employment contracts, paperwork, and documentation related to hires, terminations, transfers, leaves etc.; Maintains records and compiles reports and statistics concerning employee related data such as hires, transfers, performance appraisals, absenteeism rates, sick leave, vacation entitlements and seniority lists, etc. as required; Participates in and provides recommendations of the review of employee group benefit plans; Act as an ambassador for positive employee/management relations and Change Agent for the Township HR initiatives; Participates on County Joint Accessibility Advisory Committee and responsible for the obligations under the Accessibility for Ontarians with Disabilities Act (AODA); and Ensures that all staff receive safety training required for their duties and that the Township Health and Safety policy and procedures and the Occupational Health and Safety Act are implemented and documented. The job description reflects the primary duties and responsibilities of this position and should not be construed to describe in detail all duties and responsibilities of the job.

5 Working Relationships: Internal: Chief Administrative Officer, all Township employees, department heads, managers and supervisors, and union representatives. External: Township Council, group insurance representatives, various regulatory representatives, labour lawyers, and external consultants. Working Conditions/Physical/Cognitive Demands Normal busy office environment working conditions apply. Normal working hours are 8:30AM to 4:30PM, Monday to Friday with occasional overtime required. Will be required to attend meetings, programs, seminars, events which may take place at different facilities (mostly within the Township). May be seated for long periods (3-4 hours) and required to do moderate physical excursion. Occasionally required to deal with frustrated and upset employees with respect to sensitive and confidential information.