Job Description. OHS/HSE Officer. Key Purpose:

Transcription

1 OHS/HSE Officer Purpose: Typical Alternative Titles: Person To assist in contributing to the safe work environment through encouraging a safe workplace culture and raising awareness to reduce the number of incidents and injuries. No. employees on site(s) responsible for: No.of sites: 1 No. staff Reporting: Nil No. Dotted line Reports: Nil NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. OHS/HSE Manager Safety Officer Planning Assisting with implementing the division s OHS plans and strategies Encouraging a Culture of Safety Encourage the prompt reporting of hazards & risks Raise management and staff awareness of safety accountabilities & responsibilities Ensuring Workplace Safety Assist in addressing identified actions resultant from SMS and WorkCover audits at sites as required Liaise with relevant authorities in respect to OHS Issues Training Conduct safety induction programs Administration Maintain accurate records and filing systems WorkCover administration Return to work coordination Compile and analysis of work injury statistics Professional Development Keep up-to-date with developments in the OHS field including legislation, regulations, guidelines and best practice Tertiary qualification in OHS desirable 1 P a g e

2 OHS/HSE Advisor/Coordinator Purpose: Typical Alternative Titles: Person To contribute to the safe work environment through promoting a safe workplace culture and raising awareness to reduce the number of incidents and injuries. No. employees on site(s) responsible for: No. of sites: 1-2 No. staff Reporting: Nil No. Dotted line Reports: Nil NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. OHS/HSE Manager OHS Advisor Planning Assist with implementing the division s OHS plans and strategies Encouraging a Culture of Safety Encourage the prompt reporting of hazards & risks Raise management and staff awareness of safety accountabilities & responsibilities Assist in the evaluation of auditing and incident investigation procedures Ensuring Workplace Safety Conduct workplace audits and risk assessments Recommend remedies to identified risks & hazards Assist in addressing identified actions resultant from Safety Management System and WorkCover audits at sites as required Liaise with relevant authorities in respect to OHS issues Training Design induction/coaching/training programs Conduct safety induction programs Facilitate OHS coaching and training programs Administration Maintain accurate records and filing systems Workcover administration Return to work coordination Compile, analyse and report work injury statistics Professional Development Keep up-to-date with developments in the OHS field including legislation, regulations, guidelines & best practice Diploma or equivalent in OHS/HSE or OHS qualification Minimum 3-5 years relevant experience 2 P a g e

3 OHS/HSE Manager Purpose: Typical Alternative Titles: To contribute to the safe work environment through promoting a safe workplace culture and leading Health, Safety & Environmental (OHS/HSE) awareness to reduce the number of incidents & injuries and ensure the safety management system is developed, implemented and maintained. No. employees on site(s) responsible for: 500 2,000 No. of sites: 2-6 No staff Reporting: 1-5 No Dotted line Reports: 1-20 NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. National OHS/HSE Manager/National OHS Manager (in a large organisation) GM Operations, GM Human Resources or MD (in a small to medium organisation) Health and Safety Manager OHS Manager Planning Establish OHS/HSE management plan for the division which supports the organisation-wide OHS/HSE plan Design training plans and implement of OHS/HSE initiatives across division/organisation Encouraging and Reinforcing a Culture of Safety and Environment Awareness Provide OHS/HSE technical support to the Commercial business units(s)/division including advising Site Operations Managers and coaching and mentoring site-based OHS/HSE staff Manage the audit program for divisional operations and ensure that identified issues are integrated into the business and site OHS/HSE Plans Ensure that the expectations are understood by all site management teams and that the commercial OHS/HSE plans include these expectations Ensuring Workplace Safety and Environmental Compliance Evaluate auditing and incident investigation procedures and issues Consult and communicate with all levels of stakeholders Establish and implement procedures for safety/risk/environmental management and emergencies Develop and/or implement the SMS and EMS processes Develop and/or implement strategies to reduce workplace injuries and ensure workplace health and safety or to meet business needs Ensure regular corrective and preventive action reporting, systems compliance and opportunities for improvement, to senior management Liaise with relevant authorities regarding OHS/HSE issues Ensure divisional induction covers staff s OHS/HSE accountabilities and new managers are coached on their OHS/HSE responsibilities Training Identify divisional OHS/HSE training needs and ensure the appropriate development and 3 P a g e

4 Person Specification implementation of appropriate training to meet these needs Professional Development Keep up to date with developments in the OHS/HSE field including legislation, regulations, guidelines & best practice Staff Management Manage and provide regular feedback to ensure the appropriate development of all direct reports Build strong relationships with dotted-line reports and their managers to ensure their OHS/HSE competence and knowledge is up-to-date Diploma or equivalent in OHS/HSE qualification Minimum 5-10 years relevant experience Note: Where the term division is used, this could represent the whole organization for smaller to medium size companies (i.e. under 1,000 employees) 4 P a g e

5 National OHS/HSE Manager Purpose: Typical Alternative Titles: Person To contribute to the safe work environment by planning, driving and measuring OHS/HSE initiatives across the organisation. To proactively identify and mitigate risks and provide strategic input to the business. No. employees on site(s) responsible for: 2,000 5,000 No. of sites: 6-10 No. staff Reporting: 6-10 No. of Dotted line Reports: NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. General Manager Health Safety and Environment National Health and Safety Manager Planning Establish the organisational OHS/HSE management plan Design training plans and implement of OHS/HSE initiatives across organisation Encouraging a Culture of Safety Provide OHS/HSE technical support to the Commercial business unit, including advising Site Operations Managers and coaching and mentoring sitebased OHS/HSE staff Manage the audit program for Commercial operations and ensure that identified issues are integrated into the business and site SH&E Plans Ensure that the expectations are understood by all site management teams and that the commercial SHE plans include these expectations Ensuring Workplace Safety Review auditing and incident investigation procedures and issues Consult and communicate with all levels of stakeholders Establish procedures for safety/risk management, and emergencies Reduce Significant Injury Frequency Rates (SIFR) to meet business targets Corrective and preventive action reporting to senior management Liaise with relevant authorities in respect to OHS&E Issues. Coach new managers and supervision joining the organisation to ensure they are aware of their OHS/HSE responsibilities Training Identify organisational OHS/HSE training needs and staffing requirements Professional Development Keep up-to-date with developments in the OHS/HSE field, including legislation, regulations, guidelines and best practice Diploma or equivalent in OHS/HSE qualification Minimum 5-10 years relevant experience 5 P a g e

6 General Manager OHS/HSE Purpose: Typical Alternative Titles: To lead, plan and drive OHS/HSE awareness across the organisation and foster a safe workplace culture to meet business needs. To develop and deliver OHS/HSE strategic plans for the organisation; identify value creation opportunities and manage key risks. No. employees on site(s) responsible for: 5,000 10,000 Number of sites: No staff Reporting: No Dotted line Reports: Size of Projects Managed: typically $50,000 - $1,000,000 NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. Global Head of Health Safety and Environment (in multi-national organisations) CEO GM Human Resources GM Risk Head of Health and Safety Group Health and Safety Manager Director of Health, Safety and Environment Planning Develop and gain senior management commitment to the OHS/HSE strategic direction for the business Develop and implement the OHS/HSE strategy and high level annual plans for the entire business Develop, deliver and present OHS/HSE related findings and issues to the Board Provide leadership and vision to manage the OHS/HSE responsibilities in the best interest of its shareholders and other stakeholders Driving a Culture of Safety and Sustainability Facilitate and drive the reduction of significant injuries throughout the organisation Provide OHS/HSE technical and managerial support to the commercial business unit including advising the National OHS/HSE Manager and the senior safety team, as well as coaching and mentoring these staff Ensure that the expectations are understood by all management teams and that the Commercial OHS/HSE plans include these expectations Liaise with relevant authorities and regulatory bodies in respect to nationwide or cross-border OHS/HSE issues Coach the senior management team to ensure deep understanding of their OHS/HSE responsibilities and the business benefits of robust OHS/HSE strategies Warranting Workplace Safety and Environment Warrant the business OHS/HSE activities and ensure operations are conducted in compliance with applicable laws, regulations and company code of conduct Oversee the design and implementation of robust and fit-for-purpose Safety Management and Environment Management systems and culture 6 P a g e

7 Person Ensure Significant Injury Frequency Rates are at or below business targets and develop strategies to reduce them further Implement succession plans for the members of the OHS/HSE senior management Serve as the primary external spokesperson on OHS/HSE issues Communicate with shareholders, financial and investment communities and other key stakeholders Warrant the OHS/HSE systems for staff and management training and coaching to develop a safety culture Training Identify organisational OHS/HSE training needs and staffing requirements for the next 5 years and ensure processes are developed to meet these needs Professional Development Keep up-to-date with developments in the OHS/HSE field including legislation, regulations, guidelines and best practice Post graduate degree or equivalent in OHS/HSE qualification Minimum 10 years relevant experience 7 P a g e

8 Energy Manager Purpose: Responsible for the development, resourcing and implementation of Energy, Water and Waste reduction plans to minimize energy spend and reduce the environmental impacts associated with energy use. Typical No. employees on site(s) responsible for: 50 2,000 No. of sites: 1-50 No. staff Reporting: 0-4 No. Dotted line Reports: 1-20 NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. Head of Environment GM, Engineering GM Operations Alternative Titles Project Manager, Energy Person Energy, water and waste reduction planning, execution and measurement Facilitate the establishment of Company targets for energy water and waste reduction Improve the accounting of energy and water use leading to accurate carbon and water footprints Ensure compliance with key policy instruments to tackle climate change (CPRS, EEO, RET, NGERS) Build relationships with internal and external stakeholders in order to best represent the interests of the company with regards to energy efficiency and energy management; Develop initiatives and programs to increase energy awareness throughout the region; Review proposals to ensure key energy issues are considered and addressed at the planning stage of the project. Develop relationships with energy retailers, energy suppliers, State and Federal Government departments to lobby for preferred outcomes at various Government levels Professional Engineering or Environmental qualification Minimum 5-10 years relevant experience Note: Where the term division is used, this could represent the whole organisation for smaller to medium size companies (i.e. under 1,000 employees) 8 P a g e

9 Environment Advisor Purpose: Typical Alternative Titles: To assist in the implementation and operation of the environment management system (EMS). No. employees on site(s) responsible for: 500 3,000 No. of sites: 1 No staff Reporting: N/A No Dotted line Reports: N/A Size of Projects Managed: $1 - $10,000 NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. HSE Manager National Environment Manager Head of Environment General Environment Manager Environment Coordinator Environment Officer Planning Contribute to the provision of a sustainable workplace by ensuring all environment plans, procedures and process changes incorporate the requirements of all environment policies and practices Encouraging the Culture Provide service and support to line management in order to achieve understanding of risks and opportunities in environment related matters Assist in the development of systems that ensures that environment issues are identified, evaluated and controlled in accordance with related policies Implement policies and standards Ensuring Environment Compliance Conduct workplace audits and risk assessments Implement EMS Assist in addressing identified actions resultant from Environmental Management System and Environment Protection Agency (EPA) audits at sites as required Liaise with relevant authorities in respect to all environmental issues Training Design environment induction/coaching/training programs Conduct environment induction programs Facilitate environment coaching and training programs Administration Maintain accurate records and filing systems EPA administration Compile and analyse the work environment Professional Development Keep up-to-date with developments in the environment field including 9 P a g e

10 Person legislation, regulations, guidelines and best practice Facilitate and implement site and corporate environment management systems and reporting systems Coordinate the environment aspects and impacts register Assist management in reaching environment objectives and targets Implementation of environment improvement projects Conduct internal environment audits Communicate concerns and improvement initiatives to supervisor and management Tertiary qualifications in Science or equivalent Minimum of 3 years relevant experience 10 P a g e

11 Sustainability Advisor Purpose: Work closely with senior stakeholders to help educate, identify, measure and manage issues and opportunities that will deliver efficiencies/business improvements through sustainable practices. To develop the frameworks and reporting systems to achieve key environmental commitments, address risks, voluntary and mandatory reporting requirements Typical No. employees on site(s) responsible for: 1000 plus No. of sites: 1-50 No. staff Reporting: 0 No. Dotted line Reports: 0 NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. Sustainability Manager Environment Manager/ National Environment Manager Head of Environment/ Sustainability Alternative Titles Sustainability Specialist Sustainability Coordinator Sustainability Analyst Work with key internal and external stakeholders to establish guidelines and measurement systems to identify/quantify savings and sustainability improvements Work with the business to incorporate required data collection systems and analysis for legislated reporting requirements and improved business planning processes Identify opportunities to obtain funding for product stewardship initiatives (such as National Packaging Covenant, Product Stewardship Council, Government schemes etc) Ensure consistent sustainability messages are developed and delivered to a broader internal and external audience the annual sustainability report being a key deliverable Deliver the annual sustainability report and other ongoing sustainability communications Person 3-5 years experience in sustainability or a related discipline Degree in a recognised business, sustainability or environmental science Strong analytical skills Note: Where the term division is used, this could represent the whole organisation for smaller to medium size companies (i.e. under 1,000 employees) 11 P a g e

12 Environment Manager Purpose: Typical Alternative Titles To contribute to the organisation s sustainability success through developing and promoting environment systems and procedures and leading Environment awareness across the business. No. employees on site(s) responsible for: 200 3,000 No. of sites: 2-6 No. staff Reporting: 1-5 No. Dotted line Reports: 1-20 NB: The above ranges of dimensions are based on large organisations. If your company falls outside these ranges, please indicate this on the data sheet. National Environment Manager National HSE Manager Environment Superintendant Environment Compliance Manager Planning Establish a management plan for the division which supports the organisational wide environment management plan Design training plans and implement environment initiatives across the division Encouraging and Reinforcing a Culture of Safety and Environment Awareness Provide environment technical support to the division and business including advising Site Managers and coaching and mentoring site-based environment staff Manage the environment audit program for divisional operations and ensure that identified issues are integrated into the business and Site Environment Plans Ensure that the expectations are understood by all site management teams and that the divisional environment plans include these expectations Ensuring Environment Compliance Develop and maintain an Environment Management System certification and audit action plans Report EMS and audit performance and report these to key stakeholders Evaluate environment auditing and incident investigation procedures and issues Consult and communicate with all levels of stakeholders concerning environment related issues Establish procedures and mitigation strategies for risk and emergency management for environment related issues Develop and/or implement strategies to reduce environment concerns and ensure these meet business needs Ensure regular corrective and preventive action reporting to senior management Ensure divisional induction covers employee environment accountabilities and new 12 P a g e

13 Person managers are coached on their environment responsibilities Training Identify and develop programs to meet divisional environment training needs Professional Development Keep up-to-date with developments in the environment field including legislation, regulations, guidelines and best practice Staff Management Manage and provide regular feedback to and ensure the appropriate development of all direct reports Build strong relationships with dotted-line reports and their managers to ensure their environment competence and knowledge is up-to-date Post graduate diploma or equivalent in an environment or related field Minimum 5-10 years relevant experience Note: Where the term division is used, this could represent the whole organisation for smaller to medium size companies (i.e. under 1,000 employees) 13 P a g e

14 National Environment Manager Purpose: Typical Alternative Titles: To lead the development and delivery of appropriate environment (technical) systems, processes, standards, and outcomes in the organisation utilising both internal and external networks and resources. To develop and maintain reporting systems to comply with the relevant Environment and Emissions Acts. To build a culture committed to Environment and Sustainability. NB: The above ranges of dimensions are based on large organisations. If your company outside these ranges, please indicate this on the data sheet. No. employees on site(s) responsible for: 500 3,000 No. of sites: Approx No. staff Reporting: 1-5 No. Dotted line Reports: 0-20 Global Head of Health Safety and Environment (in multi-national organisations) CEO GM Risk Head of Environment Environment Manager Environment Sustainability Manager Planning - Maintain overview of site assessments, remediation, legal cases and monitor completion of site environment Warrant Plans - To identify and develop strategies to deal with emerging environment issues that arise through legislative or community led actions - Provide leadership for the National Environment Plan and strategies to achieve the business objectives Encouraging the Culture - Educate management with regard to Environment issues and responsibilities - Lead the development and delivery of appropriate environment systems, processes and standards - Scan for and establish mutually beneficial partnerships with key government and environment stakeholders - Liaise with relevant authorities and regulatory bodies in respect to nationwide or cross-border environment issues Ensuring workplace with minimal environmental incidents or risk - Develop both internal and external networks and resources base to support the delivery of environment Projects - Develop and maintain key relationships with internal and external key stakeholders - Site environment monitoring and incident management overview and auditing Training - Identifying organisational environment training needs and staffing 14 P a g e

15 Person requirements for next 5 years and ensure processes are developed to meet these needs Professional Development - Keep up to date with developments in the environment field including legislation, regulations, guidelines and best practice Tertiary qualifications in an Environment / Science Engineering based discipline Minimum of 5-10 years relevant experience in the environment field 15 P a g e

16 Head of Environment and Sustainability Purpose: Typical Alternative Titles: To identify and manage the environment risks (legal, reputation and operational) and value creation opportunities relevant to the business. To set the strategic direction, assess environment performance and provide best practice strategic tactical and technical advice to the business from internal and external experts. NB: The above ranges of dimensions are based on large organisations. If your company falls outside of these ranges, please indicate this on the data sheet. No. employees on site(s) responsible for: 5,000 10,000 No. of sites: No. staff Reporting: No. Dotted line Reports: 1-10 Size of Projects Managed: typically $50,000 - $1,000,000 Global Head of Health Safety and Environment (in multi-national organisations) GM Risk CEO Managing Director General Manager of Environment Sustainability General Manager of Climate Change Group Head of Environment/Sustainability Environment and Sustainability Strategy Develop commercially robust and proactive strategic plan for Environment and Sustainability for the business Identify value creation opportunities, marketing strategies and resource requirements; develop business cases Present and gain Executive / Board commitment to the environment strategic direction for the business Mobilise resources within the business to deliver on the environment plan Develop and maintain systems to collect and present key environment parameters and emerging issues to senior management Encourage positive environment practices in all operations and design areas across the business Provide thought leadership and vision to manage Environment and Sustainability issues in the best interests of the business and stakeholders Encouraging the Culture Educate, coach and influence the executive team to ensure deep understanding of environment issues, opportunities, risks and responsibilities Lead the development and delivery of appropriate environment systems, processes standards and ensure their implementation within the business Relationship Management Scan for and establish mutually beneficial partnerships with key government and Environment and Sustainability stakeholders Liaise with relevant authorities and regulatory bodies in respect to nationwide or 16 P a g e

17 Person cross-border environment issues Build and maintain working relationships with key personnel in regulatory and government agencies, industry participants suppliers and customers Establish excellent networks within the group of companies to cross fertilise environment skills sets across regions (if applicable) Serve as the principle expert in Environment and Sustainability issues within the business Ensuring Workplace with Minimal Environment Incidents or Risk Develop both internal and external networks and resource base to support the delivery of environment plan across the business Site environment monitoring and incident management overview and auditing Training [optional] Identify organisational environment training needs and staffing requirements for next 5 years and ensure processes are developed to meet these needs; work with business and HR to deliver plan Professional Development Keep abreast of developments in the environment field, including legislation, regulations, guidelines and best practice Monitor industry and community trends and develop action plans to best position the business Degree in an Environment Science / Environment Engineering or other relevant engineering discipline essential Post graduate degree is highly regarded Substantial [10 + years] experience in a senior management capacity gained at a major business 17 P a g e