Recruitment Pack Recruitment Administrator Battersea Dogs & Cats Home

Transcription

1 Recruitment Pack Recruitment Administrator Battersea Dogs & Cats Home

2 Dear Applicant, Thank you for requesting further information for our Recruitment Administrator vacancy (Ref BDCH788). Please find enclosed the below information which you should read thoroughly before starting your application: A full job description & person specification Additional information Closing date: Sunday 13 th November 2016 Interview date: Friday 18 th November 2016 If you do not hear from us within 2 weeks of the closing date, please assume you were unsuccessful on this occasion. Please note that we reserve the right to close this post early, should we receive a high volume of applications. Thank you for your interest in working for Battersea Dogs & Cats Home. The HR Team jobs@battersea.org.uk

3 Job Description Job Title: Recruitment Administrator Hours: 35 per week Responsible To: HR Advisor Works With/Key Contact: Staff & Managers across the Home External suppliers of HR Services Job Applicants Location: London Duration: 6 Month Fixed Term Contract Responsible For: N/A Salary: 19,500 per annum Context and Background Established in 1860, Battersea Dogs & Cats Home aims to never turn away a dog or cat in need of help, caring for them until their owners or loving new homes can be found, no matter how long it takes. We are champions for, and supporters of, vulnerable dogs and cats, determined to create lasting changes for animals in our society. Every year, we care for over 8,000 dogs and cats. The Human Resources team works in partnership with Managers and staff across the Home to help them achieve their objectives, and provides high standard advice, guidance and support on all human resources and development issues. Our objective is to recruit, develop and retain high quality staff to enable the Home to provide the best possible support for the animals in our care whilst we are finding new homes for them, and to educate the public about responsible pet ownership. We are currently leading on a number of initiatives to further improve our ability to deliver these objectives. The Recruitment Administrator will work closely with the HR team and will be responsible for providing an efficient and effective recruitment service to managers and candidates Main Purpose of the Role To provide administrative support for recruitment campaigns and ensure that accurate records are maintained. Overall Objectives Manage logistics for recruitment campaigns within the agreed timescales To administer recruitment activities, ensuring that internal and external customers receive a prompt and professional service Create, store, maintain and organise HR records on a timely basis, ensuring their accuracy

4 Responsibilities Approx % of time Administers the recruitment process, including publishing internal vacancies, advertising external vacancies, preparing shortlists, arranging interviews and tests, creating offer letters and contracts of employment from templates. 45% Enters new starter information onto the HR database (Snowdrop) and keeps the 15% data up to date Processes pre-employment checks and chases outstanding reference requests 20% Provide support to interview panel members, including escorting candidates, booking rooms, administering selection tests/assessments and participating in the interview process 10% Creates, updates and maintains other electronic and paper recruitment, and personnel files. Keeps shared drives organised and up to date in accordance with the records management policy 5% Ad-hoc administration required by the HR Teams 5% The above job description is intended to be an outline of the duties and responsibilities for this role. This is not an exhaustive list, and it is likely to change over time. You may be expected to undertake other duties that are commensurate with this role and grade. Decision Making and Accountabilities Keeping the HR database (Snowdrop) up-to-date and accurate, including the correct entry of salaries and other benefits. Person Specification Essential Experience of successfully managing recruitment activities and campaigns and managing and responding to recruitment queries and complaints Highly organised with experience of working in an administrative role in a busy office, setting up and maintaining efficient administrative systems and dealing with sensitive information IT literate: - competent user of Word, Excel, Outlook, and PowerPoint. Good working knowledge of databases and experience of accurate data input Ability and motivation to deliver high quality work with minimum supervision Understands and demonstrates tact and awareness of impact of sensitive HR issues Good numeracy with strong analytical skills Proven experience of working constructively and collaboratively with colleagues from different teams A flexible approach to managing and prioritising a high workload and multiple tasks A high level of accuracy and attention to detail Experience of keeping up to date with and applying good practice in your role Experience of positively embracing and adapting to change Experience of suggesting and taking the initiative about new ways of working that have been successfully implemented

5 Experience of communicating clearly, with the ability to adapt your communication style for different groups A track record of taking responsibility for your own work and the decisions you have made Understanding of, and a commitment to the vision, mission and values of Battersea Dogs & Cats Home Desirable Experience of using an HR database, in particular Snowdrop Experience of working in recruitment HR Administration Position in the team General information The Home is an equal opportunities employer and all employees are actively encouraged to contribute to the promotion of diversity. All employees are required to act in accordance with their responsibilities under the Health & Safety at Work Act. Data protection As part of your duties, you will be required to obtain, process and use information held on a computer or word processor. You may not use or disclose data for any other purpose than that for which it was recorded. You must only disclose data to authorised persons or organisations as instructed.

6 Working at Battersea Dogs & Cats Home Please note that all offers of employment require: References deemed satisfactory to the Home Medical clearance via our occupational health team Proof of eligibility to work in the UK All new employees to the Home will be subject to a probationary period. We are unable to allow staff to bring their own dogs with them to work. The Home offers our employees a wide range of benefits to reward them for the value that they bring to the Home. Please click here for more information. We look forward to receiving your application!

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