Internal Communications: MMU Board of Commissioners, General Manager, department managers, department supervisors, utility staff

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1 Position Title: Finance Manager Department: Finance Immediate Managers Title: General Manager Immediate Supervisor s Title: NA FLSA Status: Exempt Pay Grade: 10 PURPOSE The Finance Manager serves as a manager with primary responsibility to plan, direct and coordinate Marshall Municipal Utilities finance and accounting. ORGANIZATIONAL RELATIONSHIPS Reports to: General Manager Directly Supervises: Data Analyst and Accounting Assistant Indirectly Supervises: NA Internal Communications: MMU Board of Commissioners, General Manager, department managers, department supervisors, utility staff External Communications: MMU suppliers/vendors, customers, city residents, city employees, council members, state agencies, contracted consultants, business and community organizations. ESSENTIAL FUNCTIONS: The Finance Manager plans, organizes, and directs complex financial, accounting, and technical work of MMU s financial activities. The Finance Manager will: General Administration: Serve as a member of management and participate in MMU s strategic planning efforts as well as addressing policy and management issues. Develop and recommend fiscal policies for Management approval and implementation. Provide professional advice to General Manager and Board of Commissioners. Participate in meeting with boards, commissions, and the general public. Attend training and educational seminars on areas of accounting and finance. Serve as the Treasurer to the Commission. Performance Expectations: Work with General Manager and Department Managers to keep informed about important matters; provide quality information for decision making purposes. 1.

2 Financial Management: Direct the maintenance and operation of the general accounting system. Oversee the daily processing of accounts payable and receivables of the Utility. Perform all municipal functions and duties relating to the preparation, auditing and processing of disbursements, receipts and journal entries. Determine cash flow needs of the Utility and insure availability of funds. Transfer excess funds to be invested by engaged investment managers. Monitor and insure compliance with current investment policy. Establish and maintain daily procedures and controls over revenues and expenditures of all departments. Oversee and direct monthly customer utility billing function Oversee and direct all financial functions and duties in the preparation and development of monthly and quarterly utility financial statements and balance sheets. Prepare written analysis of monthly financial statements for Commission. Oversee and direct all financial functions and duties in the preparation and development of the annual budget of the Utility. Monitor expenditures against approved budget and general cost effectiveness standards to assure effective and efficient use of budgeted funds. Oversee and direct the preparation of all tax, fiscal, regulatory and other required financial reports. Oversee and direct the preparation of pertinent financial information for consultants engaged for bond sales, rate analysis, and other studies. Oversee and direct the preparation of various reconciling schedules throughout the year and at year end to facilitate the annual audit. Oversee and direct development of various schedules/reports for analysis of various revenue and expense aspects of the Utility. Serve as primary insurance contact for the utility for all liability, property, casualty, health, life and disability insurance maintained by the utility. Prepare and assemble pertinent information for renewal of insurance policies. File and monitor all insurance claims that flow through the utility. 2.

3 Determine long and short term budgetary needs of the Finance department. Monitor and assure that assigned areas of responsibility are performed within the approved budget. Provide leadership and direction in the development of short and long range plans for accounting and data analyst employees. Coordinate department activities with other departments and agencies as needed. Performance Expectations: Work cooperatively with General Manager and department managers to ensure a sound fiscal budget for the utility. Manage accounting functions and preparation of reports and statistics detailing financial results. Establish and maintain accounting practices to ensure accurate and reliable data necessary for business operation and maintain appropriate internal control and compliance. Capital Improvements: Oversee accounting process improvement, technology and information system improvements for assigned department. Monitor effectiveness of department, resolve intradepartmental issues and adapt or modify as necessary. Performance Expectations: Ensure sound technological improvements for assigned department. Evaluation of Current and Potential Staffing: Recommend to the General Manager, the full compliment of personnel functions for supervised positions such as staffing/hiring, training and staff development, assigning and prioritizing work, reviewing work, coaching and evaluating performance, compensation/rewards, and discipline/discharge. Screen applicants for employment; interview, and recommend to the General Manager the most qualified applicant for employment. Oversee, motivate and conduct annual performance evaluations to help staff: (1) achieve their individual goals; (2) collectively achieve the department s mission; and (3) foster effective working relationships with other departments. Review and recommend to the General Manager changes in wage, salary and status of personnel in accordance with approved policies and directives as set forth by the Commission. Issue oral and written reprimands when necessary in accordance with procedures established by the General Manager and meet with employees to impose discipline and discuss corrective action. Recommend to the General Manager the suspension or discharge of an employee and when necessary, draft the letter of suspension. 3.

4 Recommend to the General Manager employee transfers, promotions, awards and rewards. Performance Expectations: Promote staff training and productivity to ensure timely completion of work load, particularly deadline requirements; oversee, motivate, and evaluate appropriate staff. Human Resources: Oversee and direct preparation of the bi-weekly payroll disbursements. Review all employee benefit programs available with new hires. Oversee and direct preparation of benefit applications and implemention into the payroll processing system. Oversee and direct preparation of any benefit and withholding change requests from current employees. Verify change input into payroll processing system. Oversee and direct preparation of annual payroll wage changes, flex plan commitments and Federal W-4 employee withholding allowance forms. Maintain employee current and historical wage/salary and benefit information in accordance with data privacy and other confidentiality requirements. Research applicable laws, rules, regulations, and practices for employee benefit policy and or procedures. Performance Expectations: Direct and manage compensation and benefits programs. Responsible for performance appraisal systems and reward or incentive programs. Coordinate enrollment and maintain group insurance records for employees and eligible dependents. MIMIMUM REQUIREMENTS Graduation from an accredited four-year college or university with a bachelor s degree in Accounting, Finance or related field. Three or more years of experience in areas of professional related experience. Three or more years of supervisory experience working with employees. Or, any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of general, governmental and utility industry accounting policies, standards, practices and procedures. Knowledge of management practices and techniques in each of the functional areas above which falls within current or potential responsibilities of the position; relevant financial and legal requirements; the mission, services and challenges of the department to which assigned. 4.

5 Ability to plan, direct and effectively supervise the work of professional, technical and support staff; develop and maintain effective working relationships at all levels within and outside of the department; prepare effective correspondence and reports; and communicate effectively verbally and in sensitive interpersonal situations. Ability to provide leadership, counseling, motivation and constructive performance reviews to staff, securing their respective commitments to their personal goals. Skill in preparing and administering municipal budgets; skill in planning, directing and administering human resource benefit programs. Ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials, and the general public. Considerable knowledge of personal computer use, including word processing and spreadsheet programs. Ability to compose correspondences and use basic information in developing reports PREFERRED QUALIFICATIONS Three or more years of work experience in a municipal environment preferred. Certified Public Accountant (CPA) PHYSICAL DEMANDS The physical demands are those typically required of office personnel. WORKING CONDITIONS Smoke free, general office environment. 5.