2. Assist the Deputy Head Adult Pastoral & Learning Support with the collation of the adult ALS evidence to support the claim.

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1 Job Description Job Title: Location: Salary: Adult ALS Claims Administrator 0.5FTE Leeds City College Grade LC3 SUMMARY OF DUTIES AND RESPONSIBILITIES: 1. Assist the ALS Coordinator in the annual process of administering the Annual College ALS claim - with particular responsibility for ensuring accuracy of inputting and supporting evidence, across all campuses. This task will require weekly visits to all campuses. 2. Assist the Deputy Head Adult Pastoral & Learning Support with the collation of the adult ALS evidence to support the claim. 3. Service and minute relevant meetings. 4. Develop and oversee the operation of the record keeping, filing and document storage and retrieval system for the auditable claim evidence. 5. Provide a comprehensive administrative support service. 6. Responsibility for collecting, collating, logging and inputting into ProSolution. 7. Support the enrolment process in the school at key points in the year. 8. Support the School Business Support Team with school admin and data processing tasks in quieter times. REPORTS TO: Deputy Head Adult Pastoral & Learning Support STAFF RESPONSIBILITIES FOR: None MAIN DUTIES: 1. Visiting centres to carry out quality checks on ALS claims to ensure accuracy of claim details, inputting and collected evidence. 2. Responsibility for collecting, collating, logging and inputting into ProSolution. 3. Assist the Deputy Head in ensuring ALS claims are collected, checked, collated and input to capture the correct funding. 4. Assist with Mid Year Internal Audit.

2 5. Assist Deputy Head with Finance Portal to raise orders, locate and print invoices for checking prior to approval. 6. Assist with training teams on correct completion of relevant assessments. 7. ALS inputting and working with MIS to ensure that audit compliance is in place. 8. Service and take minutes at team meetings as required. General 1. Co-operate in any staff development activities required to effectively carry out the duties of the post and to participate in College staff review and development schemes. 2. Compliance with all College policies and procedures. 3. Comply with all legislative and regulatory requirements. 4. To promote a positive image of the College. 5. Any other duties commensurate with the level of the post, which may be required from time to time.

3 NOTES: Safeguarding Children and Vulnerable Adults Leeds City College has a statutory and moral duty to ensure that the College functions with a view to safeguarding and promoting the welfare of children and young people studying at the College. The post holder will be required to commit to the College child protection policy and promote a safe environment for children and young people learning within the College. All posts are subject to enhanced Criminal Records Bureau disclosure, however, having a criminal record will not necessarily bar you from working with us, this will depend on the nature of the position and the circumstances and background of your offences. Equality and Diversity All employees of Leeds City College are required to promote equality and diversity in all aspects of the job. Specifically the job holder will be required to support the College to meet the General Equality Duty under the Equality Act 2010 to: Eliminate unlawful discrimination, harassment and victimisation and other conduct prohibited by the Act. Advance equality of opportunity between people who share a protected characteristic and those who do not. Foster good relations between people who share a protected characteristic and those who do not. The protected characteristics are: Age, Disability, Gender, Marriage/Civil Partnership, Pregnancy/Maternity Leave, Race, Religion or Belief, Sex, Sexual Orientation. Health and Safety It is the responsibility of all employees to co-operate with the College management in meeting the objectives of providing a healthy and safe place of work. Therefore all staff must carry out their work with reasonable care for the health and safety of themselves and other people. Accidents or near misses must be reported and safe working procedures must always be followed. 1. Duties will inevitably develop and change as the work of the College changes to meet the needs of our service. Employees should therefore expect periodic variations to job descriptions, Leeds City College reserves this right. This job description will be supplemented on a regular basis by individual objectives derived from College strategies. 2. Where an applicant or existing employee is, or becomes, disabled (as defined by the DDA) and informs the College fully of their requirements, reasonable adjustments will be made to the job description wherever possible. GENERAL TERMS AND CONDITIONS OF POST Working Hours: 18.5 hours per week; Monday to Friday Probation Period: Six Months subject to periodic reviews Special Must be willing to regularly work across all college campuses as Conditions of the required. Post: Job Description Compiled By: Leeds City College Compilation Date: June 2016

4 Person Specification Job Title: Department Adult ALS Claims Administrator ALS The specific qualifications, experience, skills and values that are required for the role are outlined below. You should demonstrate your ability to meet these requirements by providing clear and concise examples on the application form. Each criteria is marked with whether it an essential or desirable requirement and at which point in the recruitment process it will be assessed. Methods of Assessment: A = Application Form, I = Interview, T = Test or Assessment, P = Presentation C=Certificate Qualifications & Attainments Q1. English and Mathematics at Level 2 or above and a willingness to improve in 1 or both disciplines to level 3 or above Q2. An IT qualification such as ECDL/CLAIT, or willingness to work towards A / C A / C Q3. Educated to NVQ level 2 or equivalent A / C Experience & Knowledge EK1. Relevant experience of working in a similar environment in a similar role EK2. Experience of dealing with people at all levels EK3. A high degree of customer awareness EK4. Experience of servicing and attending meetings including minute taking Skills & Competencies SC1. Competence in the use of the College Management Information systems / T

5 SC2. Ability to use initiative when working independently, within given instructions SC3. Ability to work to tight and constricting deadlines SC4. Good communication skills, including excellent telephone manner SC5. Influencing skills to ensure that college staff comply with assessment and audit guidance and submit information in a timely manner SC6. Ability to work flexibly and proactively as part of a team SC7. Fast and accurate keyboard skills with an eye for detail SC8. A commitment to providing excellent customer services with a friendly approach Behavioural, Values & Ethos E E B1. Commitment to the College s support and promotion of Equality and Diversity. B2. Committed to child protection and the promotion of a safe environment for children and young people to learn in. I I