EXHIBITOR PACKET Presented by Ogletree Deakins

Transcription

1 January 19, 2018 Denver Marriott Tech Center High SHRM 2018 HR Conference EXHIBITOR PACKET Presented by Ogletree Deakins

2 Welcome High SHRM (MH-SHRM) is pleased to invite you to participate in Denver s largest Human Resources event: The 15th Annual MH-SHRM Conference, Rooted in HR - Cultivate Your Knowledge. As resource providers, your services support the HR industry, allowing companies to function at their optimal level. At this one event, your company has the incredible opportunity to influence the future of HR and cultivate lasting relationships within the field. Today s HR professionals are focused on building strong, sustainable teams and reviving lackluster organizational models. These latest HR objectives are brought to life by the resources you offer that will assist HR practitioners in growing their company s success. Take this opportunity to plant new seeds and nurture existing relationships with hundreds of HR professionals attending this conference. Questions? Call High SHRM at or contact the Exhibitor Committee Co-Chairs: Julie Rieken and Ethan Merk Rooted in HR - Cultivate Your Knowledge will be held Friday, January 19, 2018 at the Denver Marriott Tech Center. Join us in cultivating the world of HR! Exhibitor and sponsor spaces are filled on a first-come, first-served basis. Don t let these opportunities pass you by, ACT NOW!

3 Conference Opportunities: Premium Early Bird by 10/20/17: $2,100 10/21/17-12/01/17: $2,300 After 12/01/2017: $2,500 Exhibitor space in a location of choice * ; display may be floor-based or tabletop; expanded exhibitor space allows for a pop-up Opportunity to place an approved marketing insert in the Conference Bag Inclusion in the Conference Game 1/2 page ad in the Conference Program included; may increase ad size to full page for $250 6 foot draped table 4 exhibitor registrations to the conference * Premium Exhibitors will select their booth location in the order payment is received, not by registration date. Basic Early Bird by 10/20/17: $1,500 10/21/17-12/01/17: $1,700 After 12/01/17: $1,900 Assigned exhibitor space; display may be floor-based or tabletop; floor-mounted displays must be not wider than 6 feet or deeper than 12 inches Inclusion in the Conference Game 1/4 page ad in the Conference Program included; may increase ad size to 1/2 page for $250 6 foot draped table 2 exhibitor registrations to the conference 3 High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet HighSHRM.org

4 All Exhibitor Packages include: Listing on the MH-SHRM website in the Resource Provider Directory for one year A one year MH-SHRM membership for one individual which you may use to extend your current membership an extra year or gift it to another person in your organization Additional registrations for company representatives may be purchased at $150 per person. Exhibitors wishing to provide registrations for clients may purchase an individual registration. Exhibitor Benefits PREMIUM BASIC Choice of exhibitor space No Donate collateral or swag for the conference bag No Ad in the conference program * Half page Quarter page Upgrade ad in conference program Upgrade to full page - $250 Upgrade to half page - $250 Exhibitor registration to the conference 4 2 Exhibitor space 6-foot draped table 6-foot draped table Listing on the MH-SHRM website in the Resource Provider Directory for one year Company name listed on the MH-SHRM conference webpage List of conference attendees with mailing addresses * Deadline to get your ad in the program is Dec 1, High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet HighSHRM.org

5 Enhance and Optimize Your Exposure! ADD-ON SPONSORSHIP OPPORTUNITIES * (Available to all levels) Title/Presenting Sponsor $9,999 Exclusive Sponsor Achieve the highest level of prestige and visibility. Your company name is attached to the entire event as presenter, and the MH-SHRM Conference becomes: Rooted in HR - Cultivate Your Knowledge, presented by YOUR COMPANY NAME HERE. It s a great way to promote your brand and reward your most valuable players, with premiums that include a total of 10 conference registrations plus your name and logo across all event marketing and publicity. Includes Premium Exhibitor Package and benefits as described in the Conference Opportunities Section Company Name/Logo appears within all appropriate marketing materials Recognition (by event emcee) during keynote panel session Opportunity to display your signage in the keynote and exhibit hall Additional table (for literature) in keynote area 30 minutes prior to keynote panel discussion Opportunity to provide thumb drives with your logo and pre-loaded Conference content at your booth HAPPY HOUR SPONSOR $1,600 Opportunity to provide themed drink with your company s name 1 drink ticket to participants, compliments of your company Opportunity to provide company-themed napkins with each drink CONFERENCE BAG SPONSOR $1,100 Your company logo printed on every participant s conference bag. Great visibility! AV Sponsor $1,000 Your company s logo on the rotating slides in each session as the AV sponsor LANYARD SPONSOR $900 THEMED GIVEAWAY SPONSOR $900 Your organization s name and logo prominently featured on the lanyard for conference attendees Opportunity to provide branded gift (matching conference theme) to conference attendees MEALS SPONSOR $800 Your company name proudly displayed on place cards on food serving tables during both breakfast and lunch MH-SHRM will recognize your company during closing announcements BREAK OUT ROOM SPONSOR $600 Place your company s approved collateral on the chairs in rooms for each breakout session and share your message with all attendees! Company logo on room sign Recognition at the start of each session 5 PARKING SPONSOR $500 Display your signage throughout exhibitor hall Your company logo will be displayed on all parking communications to attendees *Sponsorship opportunities require booth purchase High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet HighSHRM.org

6 Exhibit Hall Venue Map Premium exhibitors get to choose their exhibit location based on their preference (and availability).* Remember: First-come, first-served! * *Preference is first-come, first-served based on availability and a completed application with payment in full. Disclaimer: The exhibit floor plan is subject to adjustment based on final number of exhibitors. 6 High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet HighSHRM.org

7 Exhibitor Registration Form: Please note: This form can be filled out online. Visit HighSHRM.com/2018-hr-conference. SPONSOR / EXHIBITOR CONTACT INFORMATION (Business name, contact person and contact information are published in conference program.) Business name: Mailing address Contact person: City: State: Zip Code: Business phone: address: Fax number: Web address: Please check the opportunity for which you would like to register: PREMIUM Upgrades: q Early Bird by 10/20/17 q 10/21//17-12/01/17 q After 12/01/17 Exhibitor Fee: $2,100 $2,300 $2,500 q Upgrade to full page advertisement in conference program Upgrade Fee: Additional $250 BASIC Upgrades: q Early Bird by 10/20/17 q 10/21/17-12/01/17 q After 12/01/2017 $1,500 $1,700 $1,900 q Upgrade to 1/2 page advertisement in conference program Additional $250 Exhibitor Fee: Upgrade Fee: For All Levels: This e-blast can be used anytime between February 1, 2018 and December 31, 2018 Branded broadcast to MH-SHRM membership: Additional $750 Fee: ADD-ON SPONSORSHIP OPPORTUNITIES (Available to all levels) q HAPPY HOUR SPONSOR q CONFERENCE BAG SPONSOR q AV SPONSOR q LANYARD SPONSOR Display Information: Describe your exhibit: q Table-top q Floor-based pop-up q Other please describe $1,600 $1,100 $1,000 $900 q THEMED GIVE AWAY SPONSOR q MEALS SPONSOR q BREAK OUT ROOM SPONSOR q PARKING SPONSOR Total Sponsor Fee: Do you need electricity? q TBD q TBD $900 $800 $600 $500 7 High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet HighSHRM.org

8 Exhibitor Registration Form: Are you already a member of MH-SHRM? If so, you may extend your current membership an extra year or gift it to another person in your organization. Please provide us with the name and address of the person to receive the one-year membership: Person who should receive the one-year membership: s Address: Additional conference Electrical Fee: registrations at $150/person: Total exhibitor & additional sponsor fees: Total Amount Due: Acceptance & Payment: Full payment must accompany an exhibitor s registration before the exhibitor is assigned space. Unless you are a Premium Exhibitor, we will not announce your booth space until you check in onsite. Payment Check# (Payable to High SHRM): Name on Credit Card q Visa q Mastercard q AMEX q Discover Card#: Expiration Date: Security Code: Billing Address: City: City: Zip Code: Signature: Acceptance and Signatures I certify that I have read and agree to comply with the MH-SHRM conference exhibitor checklist. This complete form represents a binding agreement between the undersigned and MH-SHRM. Signature: Printed Name: Ttile: Date: Please submit signed agreement and checklist with payment to: High SHRM 500 Discovery Parkway Suite 125 Superior, CO manager@milehighshrm.org 8 In the event you find it necessary to cancel your exhibitor participation in the MH-SHRM Annual Conference, refunds will be made as follows: All cancellations must be in writing. Postmarks will be the determining factor. For cancellations prior to December 1, 2017: 50% refund. For cancellations December 1, 2017 or later: No refund. High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet HighSHRM.org

9 Exhibitor Agreement & Checklist Carefully review and initial the following checklist, which contains important deadline information for deliverables and guidelines. Please keep a copy for your records. q INITIAL AND INCLUDE A COPY OF THIS CHECKLIST WITH YOUR SUBMISSION (initial) q CONFIRM YOUR RESERVATION (initial) q RESERVATIONS ARE NOT CONSIDERED COMPLETE UNTIL PAYMENT IS MADE IN FULL (initial) q SUBMIT YOUR LOGO (initial) All logos must be submitted electronically at the time of reservation confirmation. Submit logos as either.eps or.ai files. q SUBMIT YOUR AD (initial) The deadline for ad submission is December 1, Registrations submitted after December 1, 2017 will not have the opportunity to include an ad in the conference program. All ads must be submitted electronically to specifications. It is recommended to submit your ad at the time of reservation confirmation. Ad specifications are: Full Page (no bleed): 7.5w x 10h Full Page (with bleed): 8.5w x 11h with additional.125 bleed on all 4 sides. Half Page: 7.5w x 5h Quarter Page: 3.5w x 5h q SET UP AND DISMANTLE YOUR EXHIBIT (initial) Subject to facility availability, installation of exhibits will be from 6:00 pm to 8:00 pm on Thursday, January 18, 2018 and from 6:00 am 7:30 am on Friday, January 19, All exhibits must be ready for inspection by MH-SHRM staff at 7:30 am on Friday, January 19, No exhibits may be dismantled before 3:15 pm on Friday, January 19, Setup, conference, and dismantling times are subject to change. Scheduling changes will be published on the MH-SHRM website at: HighSHRM.org/2018-hr-conference. MH-SHRM reserves the right to prohibit any display, exhibit, or any part of a proposed exhibit which is judged not suitable or not in accordance with the acceptable professional ethics of MH-SHRM, or for any other reason. Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear. All material used for decoration, i.e., paper, cardboard, cloth, etc., shall be flame retardant. Fire exits and safety equipment must be left accessible and in full view at all times. Public address, sound producing, or amplifying devices projecting sound (i.e., music, singing, etc.) beyond the exhibitor s space is prohibited. Exhibitors who wish to dispense refreshments (i.e., bite-sized snacks) from their table MUST receive permission from the MH-SHRM. No liquor may be served from the exhibit table. It is mutually agreed that neither MH-SHRM nor the Denver Marriott Tech Center shall be liable to an exhibitor for: any damage to or for the loss or destruction of an exhibit, damage to the property of an exhibitor, or injuries to his/her person resulting from any cause. All claims for any such loss, damage, or injury are expressly waived by the exhibitor. MH-SHRM, show facility, any officer, director, or staff member will not be responsible for the safety of the property or the exhibitor from any cause. MH-SHRM reserves the right to change the locations for the exhibition and will not be responsible for delays, damage, loss, or other unfavorable conditions caused by circumstances beyond its control. 9 High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet HighSHRM.org