Exams and Data Officer. Information for Applicants

Transcription

1 xams and Data Officer Information for Applicants RM Longfield Academy of Sport Longfield Road Darlington DL3 0HT Tel: (01325)

2 Contents Welcome About us Advert Job Description Person Specification How to apply

3 Welcome We are academic. We are different. We are welcoming. Welcome to Longfield and thank you for your interest in this vacancy. Longfield is an school with a relentless determination to secure excellent results for all pupils. We are a school that aims high. Longfield has built a reputation for academic achievement, strong pastoral care and excellent behaviour. Our achievements are recognised with many national awards. On joining the Longfield Academy Trust you will benefit from an exceptional continuous professional development programme, informal and formal opportunities for progression and a welcoming and supportive environment in which to develop your career. We would encourage you to come and visit the school and see what we do. I look forward to receiving your application. Susan Johnson BA (Hons) NPQH Headteacher

4 About us Longfield is a converter Academy which was established in We are the lead school within Longfield Academy Trust and sponsor a local primary school. The Trust is founded on the principle that every pupil is entitled to the best education and should be given the opportunity to fulfil their potential. All academies within the Trust are expected to be distinctive, independent organisations with their own ethos, which can deliver high standards in their own right. ach school should be an improving school; developing young people who achieve highly and are well rounded, ambitious individuals equipped in all respects for a modern, diverse society. The Trust s challenging, supportive leadership and management can enable schools to transform attitudes and outcomes. Regardless of background every pupil who comes to Longfield will have an exceptional educational experience which will meet their individual needs and abilities. To enable us to do this we require the best staff, both teaching and support, who are dedicated to the school and strive to achieve the best outcomes for our pupils.

5 Advert xams and Data Officer Grade M - 20,566 to 23,555 Teachers Main Pay Range ,467 to 26,192 Term-time only including PD days plus 1 week We require an organised and enthusiastic individual to manage the examination function in our busy school. This post would provide a new challenge for those with previous experience in examinations or a Teacher who wishes to use their professional knowledge in a different role. The successful applicant will be responsible for ensuring all internal and external examinations are effectively planned, organised and managed in line with statutory requirements and good practice guidance. In addition, you will assist the Trust Data Manager in recording, reporting and analysing pupil performance and assessment data. The successful candidate will have a relevant qualification at Level 3 or above and have numeracy and literacy skills supported by a level 2 qualification. Teacher applicants will have QTS and have successfully completed their NQT year. In addition you must have at least two years recent relevant experience gained within an educational setting at secondary level or above and have detailed knowledge of examination regulations and processes. You will have well developed organisational skills, excellent ICT skills including the use of spreadsheets and experience of using SIMS and be able to effectively communicate with staff and pupils. Applicants who are qualified teachers may be required to provide cover and targeted intervention to pupils not making expected progress. To discuss this post or for further information please contact Mr Louis Kneeshaw, Trust Data Manager, Longfield Academy Trust on (01325)

6 Job description Job Title: xams and Data Manager Grade: Grade M/Teachers Main Pay Range points 1-3 Reporting to: Working Weeks: Job Purpose: Main responsibilities: xaminations Trust Data Manager Term-time only including PD days plus 1 week to be worked when examination results are received in late August To ensure that all exams are effectively planned, organised and managed to meet the needs of the schools and to comply with examination board regulations. To assist with the recording, reporting and analysing of assessment data across the school. To provide full class cover and specific and targeted intervention to pupils not making expected progress (Qualified teachers only) To liaise with relevant Teaching staff to ensure that accurate and complete examination entries have been met in line with school and xam Board deadlines To create timetables for internal and external exams including dates and times, number of entrants, rooming, invigilation arrangements, etc. To prepare examination room seating plans and ensure these are communicated effectively to Invigilators To ensure individual pupil exam timetables are prepared accurately and distributed in a timely manner To make appropriate invigilation arrangements including contacting invigilators and ensuring their working time is accurately recorded for payroll purposes To ensure that invigilators are appropriately trained and briefed so they understand their role and the relevant examination regulations To liaise with relevant staff regarding candidates with SN and ensuring appropriate access arrangements are in place To manage all examination rooms during exam periods and ensure all appropriate arrangements have been made including the set up of rooms, display of required signage, provision of relevant equipment, direction of invigilators, distribution of exam papers, guidance of pupils, etc. To receive and sort examination papers and ensure they are stored securely and confidentially Continued on next page

7 Job description To ensure completed scripts are collected, sorted and dispatched as required To receive examination results and certificates and ensure that these are recorded and distributed efficiently To liaise with staff, parents and pupils and respond to any queries or concerns regarding examinations To deal with issues relating to appeals, remarking and other administrative issues such as pupils who miss examinations through illness or who require special consideration To prepare information or reports as requested or required by the Line Manager or by senior members of staff To ensure all records and files are kept up to date with examination information To ensure all exams policies, procedures and practices are compliant with examination board and JCQ requirements To prepare for and participate in any inspections of the examination function by external agencies including JCQ and Ofsted. Data Management Working with the Trust Data Manager, to analyse School data, including reviewing pupil progress, progress of specific groups and examination results To ensure all data tracking systems, including School trackers, transition matrices and mechanisms for tracking specific groups of pupils are relevant, accurate and up to date To produce data analysis and reports when requested by the Trust Data Manager and other senior staff To assist the Trust Data Manager with the production and submission of statutory returns including the School Census To analyse pupil examination results on results day and produce reports for senior staff To check, print and distribute termly pupil performance reports Cover and Intervention (Qualified Teachers only) Time spent providing cover and intervention will be organised and monitored to ensure these activities do not interfere with the efficient discharge of xamination duties and responsibilities To provide full-class cover during the short-term absence of the class teacher To deliver specific and targeted intervention to pupils are not making expected progress in all year groups, supporting pupils with SN as appropriate Continued on next page

8 Job description General duties To safeguard and promote the welfare of pupils to include adhering to all specified procedures and school policies To respect confidential issues linked to home/pupil/teacher/school work and to keep confidences as appropriate To support and promote the ethos and wider life of the school and to make a contribution to this shared responsibility To take reasonable care of one s own health and safety and that of others and informing relevant staff of any concerns with regard to health and safety To adhere to the policies and procedures of the school and Trust and ensure one s individual performance and actions comply with these To be informed about the financial basis of the operation of the school and to assist in seeking ways of deploying and maintaining resources to the maximum benefit of the pupils To supervise the use and care of the School fabric and equipment by the pupils and to ensure their adherence to relevant health and safety regulations This job description describes in general terms the normal duties which the postholder will be expected to undertake. The duties detailed above should not be considered as exhaustive and may vary or be added to from time to time without changing either the level of responsibility or the financial remuneration associated with this post. We are passionate about safeguarding the welfare of pupils and maximising their life chances. We expect all staff and volunteers to share this commitment. This post is subject to an enhanced Disclosure and Barring Service criminal records check for work with children.

9 Person specification Key A S R C D - Application Form including letter of application - Selection process including interview and in-tray exercise - mployment references - Certificates - nhanced Disclosure and Barring Service Criminal Checks Qualifications and ducation 1. Relevant qualification at Level 3 or above e.g. business administration, exams administration, data management, etc. At least Level 2 numeracy and literacy qualifications Or Qualified Teacher who has successfully completed their NQT year xperience and Knowledge 2. At least 2 years recent relevant experience gained within a secondary school, college or university 3. Detailed knowledge of examination regulations and processes ssential/ Desirable Stage Identified A, C A, S, R A, S 4. xperience of establishing and maintaining a range of management information systems, including complex databases and spreadsheets 5. Knowledge of Data Protection requirements and understanding of confidentiality 6. Recent experience of using SIMS management information system D A, S, R 7. xperience of co-ordinating and directing other staff D A, S, R Skills A, S A, S 8. xcellent attention to detail and ability to work with a high level of accuracy A, S, R Continued on next page

10 Person specification Skills (continued) 9. Ability to be able to present information in a logical and systematic manner ssential/ Desirable Stage Identified 10. Ability to work successfully as part of a team A, S A, S 11. Ability to communicate effectively both orally and in writing with a wide range of audiences including pupils 12. Ability to work effectively in a busy environment and ensure that work is organised and all tasks are completed and deadlines are met 13. Ability to manage pupil behaviour effectively within an examination room 14. High level of IT literacy and competent in the use of MS word / xcel and office packages Personal Attributes 15. Flexible attitude and willingness to adjust working arrangements on occasion 16. Conscientious and hard-working to meet the demands of the role 17. Willingness to participate in further training and development opportunities 18. Ability to deliver effective staff training around examinations Special Requirements A, S, R A, S, R S, R A, S, R A, S S, R A, S S, R 19. Suitability to work in a school role which includes direct contact with pupils A, S, R, D

11 How to apply Named Contact Should you wish to discuss this post or arrange a visit please contact Mr Louis Kneeshaw, Trust Data Manager, Longfield Academy of Sport, on (01325) Application Process To apply for this post please complete the Application Form - Support Staff and submit this to the HR Team by the closing date. This can be done via or by post to the address below. Application Forms are available to download from the vacancies page on the Longfield Academy of Sport website Alternatively, please contact the HR Team as below: By phone -. (01325) By - recruitment@longfield-trust.co.uk By post - The HR Team, Longfield Academy Trust, Longfield Road, Darlington, DL3 0HT Please ensure that you refer to criteria contained in the Person Specification when making an application as these will be used to compile the shortlist for interview. Continued on next page

12 How to apply Closing Date The closing date for this post is 12 noon on Thursday, 9th February, 2017 Interview Arrangements The selection process for the role will take place on Tuesday, 14th February, 2017 If you are shortlisted for interview we will contact you by post to notify you of the arrangements. If there is less than one week between the shortlisting and interview dates then we will also the arrangements to you. Please feel free to contact the HR Team at any time should you wish to enquire about the progress of your application. Location This post is based at Longfield Academy of Sport. Pre-employment Vetting The successful candidate for this role will undergo a range of pre-employment vetting checks prior to appointment including enhanced Disclosure and Barring Service criminal records check for work with children including barred list check, identity, educational and professional qualifications, medical screening and two satisfactory employment references.