QUALITY MANAGEMENT - INTRODUCTION -

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1 QUALITY MANAGEMENT - INTRODUCTION - Businesses of all types are using quality management to improve every aspect of their operations and, ultimately, becoming more competitive and profitable. Introduction INTRODUCTION WHAT IS QUALITY MANAGEMENT THE CONCEPTS CASE STUDY MORTGAGE EXPRESS CASE STUDY APPORT LIMITED IMPLEMENTING QUALITY MANAGEMENT IN YOUR BUSINESS How well is your business performing? Having been developed in manufacturing, quality management has grown into a way of helping any business improve. It aims to makes sure that at every level of an organization; things are done right first time. Quality is for: Any business interested in reforming the way it works to improve profitability. What quality management are (the basic concepts and methods), and guidance on how to approach business/process/quality improvement projects? What is quality management? Originally developed as a way of improving manufacturing processes, quality management is now a complete business philosophy. By emphasizing quality at all stages of your business it can help improve reliability, delivery, price, performance and, ultimately, profitability. There is also a considerable body of evidence that suggests that quality above reliability, price and delivery is the most important competitive weapon that businesses have.

2 It can be used to win and retain customers, recruit the best people, gain resources, and enable organizations to compete more effectively. This document looks at some of the key concepts and methods in quality management and examines how businesses of all sizes are using them. WHY SHOULD YOU CARE ABOUT IT? Quality management has an image problem. The phrase tends to conjure up visions of management gurus, complex academic theories and huge, automated production lines. In fact, quality management involves formalizing the things that most businesses do already. There are many different quality management methodologies, but all are based on two fundamental assumptions: Whatever the business process, quality can be assessed and managed; and The failure to address quality costs a business financially and reduces its competitiveness. Increasingly businesses in all industries are responding to this message often at the request of large supply chain partners who encourage suppliers to adopt quality management. The result can be: a clearer business focus; improved efficiency; increased customer satisfaction; improved communications; and increased cash-flow and the potential for profit. Taken together these can also deliver an improved reputation something that can be an incredibly powerful business asset. Read on to find out more about how quality management works and how to apply it to your business. The concepts Quality management goes far wider than just assuring product or service quality it is a way of managing people and business processes to ensure complete customer satisfaction at every stage, internally and externally. Combined with effective leadership, it aims to get an organization doing the right things right, first time.

3 This section explains more about what quality management involves by looking at some of the concepts that underpin it. More detailed documents exploring the issues below are also available from the DTI. Quality Quality management systems Process understanding Process improvement Measurement People QUALITY The most important concept is quality itself. What does it mean? A frequently used definition is delighting the customer by fully meeting their needs and expectations. In other words, what quality is will be different for each business. First the organization needs to know what these needs and expectations are and be able to measure its ability to meet them. This may include performance, appearance, availability, delivery, reliability, maintainability, cost effectiveness and price. QUALITY MANAGEMENT SYSTEMS A quality management system is a set of coordinated activities to help an organization achieve quality improvements and then build on them. It does this by ensuring that two important sets of requirements are met: customer requirements by building confidence in the ability of the organization to deliver consistently products or service that meet customers needs and expectations. organizational requirements by ensuring that that the available resources materials, human, technology and information are used as efficiently and cost-effectively as possible. PROCESS UNDERSTANDING In the simplest terms, a process is any activity that adds value in an organization. Everything we do is a process and ultimately forms part of the network of processes that makes up the whole organization. In every organization there are some very large processes, which are (can be broken down into groups of smaller processes, called key or core business processes. These must be carried out well if an organization is to achieve its mission and objectives. Process understanding is a key part of overall process improvement (see below). It involves examining and mapping the processes in a business to understand

4 how well it is performing. Processes are commonly documented under the following headings: title, purpose, scope, inputs, outputs, controls and resources. PROCESS IMPROVEMENT The central aim of a newly introduced quality management system is to identify underperforming processes and improve them. This can be costly, time consuming and disruptive, so it s vital that it is properly planned and then effort targeted where it will produce the greatest benefits. A simple six-step methodology for process improvement includes: Process selection where an achievable number of key processes are selected for investigation. Process understanding see above. Process performance involves recording a processes historical performance and defining how progress should be measured (see below). Process review where performance data is analyzed and recommendations made for improvement process including timings, resources and reporting mechanisms. Process change translates the recommendations into a detailed project plan with milestones, objectives, performance measures and targets. Capturing the change where the process improvements are integrated into the business management system, ensuring the change is reviewed, managed and built upon. MEASUREMENT Performance measurement translates the aims of quality management program into a set of targets that can be used to monitor and control the project. To be truly effective, these need to be established at all levels in the organization. Traditionally, organizations have measured performance in financial terms. However, quality management requires a more sophisticated approach that uses not only cost accounting information but also measures the improvements seen by the customer and the results delivered to other stakeholders. PEOPLE The complexity of most processes in an organization places them beyond the control of any one individual. This means that the only efficient way to tackle process improvement is through teamwork. Senior managers need to nurture a culture of quality building trust, improving communication and encouraging contributions from everyone.

5 CASE-STUDY MORTGAGE EXPRESS Mortgage Express is the specialist lending arm of the Bradford & Bingley Building Society. It is based in New Barnet, north London, and employs 310 staff. It sells mortgages to customers via mortgage advisors who recommend its products to customers, through partnerships with major mortgage providers and direct to consumers. OBJECTIVES When Mortgage Express first embraced total quality and the Business Excellence Model in 1992, the company was no longer taking on new business and was winding down for closure. The company performed its first selfassessment in 1992, returned to profit in 1993, was short-listed for the 1995 UK Business Excellence Awards, and eventually won an award in In 1992, bad debts and the decline in the UK housing market caused the company record losses of more than 70m. At that time no new business was being taken on, and the company had withdrawn from the market. Staff were being redeployed into the growing Management of Arrears area to bring the arrears problem under control. SOLUTION A culture of continuous improvement was introduced through a number of initiatives: Hassle boards where staff could write down problems and potential solutions Quality time each employee was allocated two hours per month where s/he could undertake improvement activities Re-branding of the company s mission and value statements to focus on maximizing the long term value for the company s shareholders; providing customers with a first class service; and enabling all employees to achieve their best. RESULTS As part of the Lloyds TSB Group, Mortgage Express was put on the market to find a suitable buyer, and in May 1997 came under the new ownership of Bradford & Bingley Group. Even during this time of change and reviews, sales still surpassed expectation and the business was flooded with mortgage applications. Mortgage Express realized the need for departmental reorganization to improve efficiency and speed of service, and formed multi-skilled teams to deal with and own applications from receipt to completion. It continues to review its processes, procedures and policies through its Listening to Customers program, which gathers feedback from complaint analysis, satisfaction surveys and call recordings.

6 CHALLENGES The business has undergone a restructuring, during which the management team targeted specific areas for improvement. In addition, Mortgage Express undertook its first self-assessment since winning the 1996 UK Business Excellence Award, which highlighted key areas for improvement that have since been incorporated into the operational plan. THE LAST WORD Managing Director, Keith Greenough recognizes the need to stay abreast of change: The market place is changing rapidly and we need to continue to motivate our team of people to keep up with this change. Methods Approaches to quality management are continually evolving and developing. This section introduces three of the most commonly used approaches and explains their differences. For a more detailed appraisal of these standards, please visit ISO 9000 Perhaps the best-known quality management system, ISO 9000 is a family of quality standards created and maintained by the International Organization for Standardization. The most recent set of standards are: ISO 9000:2000 QMSs Fundamentals and vocabulary. This is an introduction to the ISO 9000 family. ISO 9001:2000 Quality Management Systems Requirements. This is the core member of the ISO 9000 family, as it specifies the key requirements of an efficient, effective and adaptable QMS. ISO 9004:2000 Guidelines for performance improvement. This focuses on the processes that quality management systems should embrace. These standards originated from a regular six-year review and are intended to be generic and adaptable to all kinds of organizations. They are built around business processes, with a strong emphasis on improvement and a focus on meeting the needs of customers. ISO 9001 recognizes that customers play a significant role in defining requirements as inputs, and it stresses that monitoring customer satisfaction is central to determining whether customer requirements have been met.

7 THE EFQM EXCELLENCE MODEL The Excellence Model was developed by the European Foundation for Quality Management and is promoted in the UK as Business Excellence by the British Quality Foundation (BQF). Since its introduction in 1992, the Model has become the most popular improvement framework in Europe, used by more than 20,000 organizations. Regardless of sector, size, structure or maturity, organizations need to establish an appropriate management system if they are to be successful, and the Excellence Model is a practical tool to help them do this by measuring where they are on the path to excellence, helping them understand the gaps and then stimulating solutions. The Excellence Model uses a mixture of qualitative and quantitative measures, underpinned by eight fundamental concepts. These concepts are: Results orientation excellence is dependent upon balancing and satisfying the needs of all relevant stakeholders Customer focus the customer is the final arbiter of product and service quality. Leadership and constancy of purpose the behavior of an organization s leaders must create unity of purpose. Management by processes and facts decisions must be based on reliable information. People development and involvement shared values and a culture of trust and empowerment is needed. Continuous learning, innovation and improvement a culture of continuous learning, innovation and improvement is needed. Partnership development mutually beneficial relationships, built on trust, sharing of knowledge and integration, should be built with partners. Corporate social responsibility the long-term interest of the organization are served by adopting an ethical approach. CASE-STUDY APPORT LIMITED Apport Limited moulds and assembles soap dispensers. It is based in Derby and employs around 40 people. During the past 15 years, the company has gradually expanded and now produces a wide range of products, colors and printed logos. As a result, lead times are now measured in days not weeks and though sales are growing, so too are labor and material costs. OBJECTIVES Peter Arnott, General Manager of Appor since December 1999, noted the deterioration of relationships between management and staff in the last few years and realized the need for change. In the past, employees had been actively

8 encouraged to identify ideas for improvement, but all too often these ideas did not get implemented, usually because of lack of direction and guidance from management. This resulted in growing frustration amongst employees. SOLUTION Towards the end of 1999, Appor made a conscious decision to fortify internal relationships and improve customer service. Though the business was already meeting 98% of deadlines, it was under pressure to reduce lead times further, reduce costs and improve employee morale. As a result, four continuous improvement (CI) teams were formed. Each team is made up of five or six employees and a representative from management, and can run a maximum of four projects at a time. Once a project is completed, it is reviewed to establish whether initial objectives have been met and whether any further work is necessary. RESULTS Benefits include: The design and manufacture of an assembly jig, which cost 950 but saves labor costs of 2000 per year. Now operators can assemble more products each day, reducing overtime and waste and creating better products. A change in layout of a conveyor system, enabling operators to work more comfortably and effectively at minimal cost to the business. Sourcing alternative raw materials, thereby getting more competitive prices and creating more beneficial relationships with suppliers. Cost savings arising from this can either be reinvested in the business or passed on to customers. Current projects include further streamlining of assembly operation, automation of certain moulding tools and evaluation of services to ensure best value for money. It is thought that all of these initiatives will benefit employees and customers alike. Information about these improvements and current financial performance are communicated to employees every three months in face-to-face sessions. Staff is also informed about future developments and plans, and are given the opportunity to ask questions. THE LAST WORD The next phase of the improvement plan involves the introduction of structured training for staff. A more flexible, fulfilled and highly skilled workforce will enable Appor to continue to grow, increase its product range and techniques, and provide a higher standard of customer service.

9 Implementing quality management in your business Whatever your size and type of business, and whatever the business process delivery, design, manufacturing or customer service reducing error by improving the way things are done can have dramatic benefits. A central assumption of quality management, which is supported by a number of studies, is that when well executed, it pays for itself. This is because quality management is a practical and focused way of promoting best practice that concentrates its efforts where the greatest benefits will occur. When asked if a business can afford to implement quality management, practitioners often respond can you afford not to? One study claimed that many organizations have quality related costs of between 20% and 40% of their sales revenue. An effective quality improvement program that reduces this substantially can, therefore, make a direct and significant contribution to profits. NEXT STEPS If what you ve read in this brochure interests you, you have three immediate options: Read more visit to read our whole range of quality management publications, all of which are available free of charge online or in print. Talk to your colleagues take soundings to find out who s interested and informed about quality management and discuss your ideas. Consult talk to Business Link to get some help. Call to find your nearest adviser. Before committing time and money to a quality program, you need to clarify your motives and the level of commitment in your organization, particularly at the senior management level. There are two basic approaches to quality management implementation: The blitz approach where the whole organization is exposed very rapidly to the concepts. This shock tactic can be extraordinarily effective is done well. However, if implemented badly, it can cause confusion among staff and even damage quality levels. The slow, planned approach which works through gradual change so that business as usual becomes the implementation of quality and excellence. This relies on managers being role models and effectively promoting quality and excellence.

10 Whichever option businesses settle on, many first run pilot scheme using a small team to explore the issues and dip a toe in the water. Further help and advice British Quality Foundation (BQF) is Europe s largest not-for-profit corporate membership organization promoting performance improvement and excellence through a range of services for its members. co.uk British Standards Institution (BSI) responsible for preparing British Standards that are used in all industries. Institute of Quality Assurance (IQA) Provides training, seminars and other services for members, industry and commerce. Quality Methods Association (QMA) Promotes the sharing of knowledge and best practice through seminars and workshops. United Kingdom Accreditation Service (UKAS) The UK body responsible for assessing and accrediting the competence of organizations in the fields of calibration, measurement, testing, inspection and the certification of systems, personnel and products. QUALITY MANAGEMENT: INTRODUCTORY GUIDE For more information on Achieving best practice in your business: Visit website at Best practice publications or visit Published by the Department of Trade and Industry. Crown Copyright. URN 04/1957; 01/0

11 ANSI/ISO/ASQ Q AMERICAN NATIONAL STANDARD Quality management systems Requirements Approved as a American National Standard by: American Society for Quality An American National Standard Approved on December 13, 2000 American National Standards: An American National Standard implies a consensus of those substantially concerned with its scope and provisions. An American National Standard is intended as a guide to aid the manufacturer, the consumer, and the general public. The existence of an American National Standard does not in any respect preclude anyone, whether he or she has approved the standard or not, from manufacturing, purchasing, or using products, processes, or procedures not conforming to the standard. American National Standards are subject to periodic review and users are cautioned to obtain the latest edition. Caution Notice: This American National Standard may be revised or withdrawn at any time. The procedures of the American National Standards Institute require that action be taken to reaffirm, revise, or withdraw this standard no later than five years from the date of publication. Purchasers of American National Standards may receive current information on all standards by calling or writing the American National Standards Institute.

12 2000 by ASQ Copyright Protection Notice for the ANSI/ISO/ASQ Q Standard. This standard is subject to copyright claims of ISO, ANSI, and ASQ. Not for resale. No part of this publication may be reproduced in any form, including an electronic retrieval system, without the prior written permission of ASQ. All requests pertaining to the ANSI/ISO/ASQ Q Standard should be submitted to ASQ. Note: As used in this document, the term International Standard refers to the American National Standard adoption of this and other International Standards. ASQ will consider requests for change and information on the submittal of such requests regarding this Standard. All requests should be in writing to the attention of the Standards administrator at the address below. ASQ Mission: The American Society for Quality advances individual and organizational performance excellence worldwide by providing opportunities for learning, quality improvement, and knowledge exchange. PDF disclaimer This PDF file may contain embedded typefaces. In accordance with Adobe s licensing policy, this file may be viewed but shall not be edited or printed. In downloading this file, parties accept therein the responsibility of not infringing Adobe s licensing policy. ASQ accepts no liability in this area. Adobe is a trademark of Adobe Systems Incorporated. Details of the software products used to create this PDF file can be found in the General Info relative to the file; the PDF-creation parameters were optimized for printing. Every care has been taken to ensure that the file is suitable for use by our customers. In the unlikely event that a problem relating to it is found, please inform ASQ at the address below. Published by: Quality Press P.O. Box 3005 Milwaukee, Wisconsin Fax

13 ANSI/ISO/ASQ Q Contents Page 1 Scope General Application Normative reference Terms and definitions Quality management system General requirements Documentation requirements Management responsibility Management commitment Customer focus Quality policy Planning Responsibility, authority and communication Management review Resource management Provision of resources Human resources Infrastructure Work environment Product realization Planning of product realization Customer-related processes Design and development Purchasing Production and service provision Control of monitoring and measuring devices Measurement, analysis and improvement General Monitoring and measurement Control of nonconforming product Analysis of data Improvement Annexes A Correspondence between ISO 9001:2000 and ISO 14001: B Correspondence between ISO 9001:2000 and ISO 9001: Bibliography iii

14 ANSI/ISO/ASQ Q Foreword ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing International Standards is normally carried out through ISO technical committees. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization. International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 3. Draft International Standards adopted by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote. Attention is drawn to the possibility that some of the elements of this International Standard may be the subject of patent rights. ISO shall not be held responsible for identifying any or all such patent rights. International Standard ISO 9001 was prepared by Technical Committee ISO/TC 176, Quality management and quality assurance, Subcommittee SC 2, Quality systems. This third edition of ISO 9001 cancels and replaces the second edition (ISO 9001:1994) together with ISO 9002:1994 and ISO 9003:1994. It constitutes a technical revision of these documents. Those organizations which have used ISO 9002:1994 and ISO 9003:1994 in the past may use this International Standard by excluding certain requirements in accordance with 1.2. The title of ISO 9001 has been revised in this edition and no longer includes the term Quality assurance. This reflects the fact that the quality management system requirements specified in this edition of ISO 9001, in addition to quality assurance of product, also aim to enhance customer satisfaction. Annexes A and B of this International Standard are for information only. iv

15 ANSI/ISO/ASQ Q Introduction 0.1 General The adoption of a quality management system should be a strategic decision of an organization. The design and implementation of an organization's quality management system is influenced by varying needs, particular objectives, the products provided, the processes employed and the size and structure of the organization. It is not the intent of this International Standard to imply uniformity in the structure of quality management systems or uniformity of documentation. The quality management system requirements specified in this International Standard are complementary to requirements for products. Information marked NOTE is for guidance in understanding or clarifying the associated requirement. This International Standard can be used by internal and external parties, including certification bodies, to assess the organization's ability to meet customer, regulatory and the organization's own requirements. The quality management principles stated in ISO 9000 and ISO 9004 have been taken into consideration during the development of this International Standard. 0.2 Process approach This International Standard promotes the adoption of a process approach when developing, implementing and improving the effectiveness of a quality management system, to enhance customer satisfaction by meeting customer requirements. For an organization to function effectively, it has to identify and manage numerous linked activities. An activity using resources, and managed in order to enable the transformation of inputs into outputs, can be considered as a process. Often the output from one process directly forms the input to the next. The application of a system of processes within an organization, together with the identification and interactions of these processes, and their management, can be referred to as the process approach. An advantage of the process approach is the ongoing control that it provides over the linkage between the individual processes within the system of processes, as well as over their combination and interaction. When used within a quality management system, such an approach emphasizes the importance of a) understanding and meeting requirements, b) the need to consider processes in terms of added value, c) obtaining results of process performance and effectiveness, and d) continual improvement of processes based on objective measurement. The model of a process-based quality management system shown in Figure 1 illustrates the process linkages presented in clauses 4 to 8. This illustration shows that customers play a significant role in defining requirements as inputs. Monitoring of customer satisfaction requires the evaluation of information relating to customer perception as to whether the organization has met the customer requirements. The model shown in Figure 1 covers all the requirements of this International Standard, but does not show processes at a detailed level. v

16 ANSI/ISO/ASQ Q NOTE In addition, the methodology known as Plan-Do-Check-Act (PDCA) can be applied to all processes. PDCA can be briefly described as follows. Plan: Do: establish the objectives and processes necessary to deliver results in accordance with customer requirements and the organization's policies. implement the processes. Check: monitor and measure processes and product against policies, objectives and requirements for the product and report the results. Act: take actions to continually improve process performance. Figure 1 Model of a process-based quality management system 0.3 Relationship with ISO 9004 The present editions of ISO 9001 and ISO 9004 have been developed as a consistent pair of quality management system standards which have been designed to complement each other, but can also be used independently. Although the two International Standards have different scopes, they have similar structures in order to assist their application as a consistent pair. ISO 9001 specifies requirements for a quality management system that can be used for internal application by organizations, or for certification, or for contractual purposes. It focuses on the effectiveness of the quality management system in meeting customer requirements. vi

17 ANSI/ISO/ASQ Q ISO 9004 gives guidance on a wider range of objectives of a quality management system than does ISO 9001, particularly for the continual improvement of an organization's overall performance and efficiency, as well as its effectiveness. ISO 9004 is recommended as a guide for organizations whose top management wishes to move beyond the requirements of ISO 9001, in pursuit of continual improvement of performance. However, it is not intended for certification or for contractual purposes. 0.4 Compatibility with other management systems This International Standard has been aligned with ISO 14001:1996 in order to enhance the compatibility of the two standards for the benefit of the user community. This International Standard does not include requirements specific to other management systems, such as those particular to environmental management, occupational health and safety management, financial management or risk management. However, this International Standard enables an organization to align or integrate its own quality management system with related management system requirements. It is possible for an organization to adapt its existing management system(s) in order to establish a quality management system that complies with the requirements of this International Standard. vii

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19 INTERNATIONAL STANDARD ANSI/ISO/ASQ Q Quality management systems Requirements 1 Scope 1.1 General This International Standard specifies requirements for a quality management system where an organization a) needs to demonstrate its ability to consistently provide product that meets customer and applicable regulatory requirements, and b) aims to enhance customer satisfaction through the effective application of the system, including processes for continual improvement of the system and the assurance of conformity to customer and applicable regulatory requirements. NOTE In this International Standard, the term product applies only to the product intended for, or required by, a customer. 1.2 Application All requirements of this International Standard are generic and are intended to be applicable to all organizations, regardless of type, size and product provided. Where any requirement(s) of this International Standard cannot be applied due to the nature of an organization and its product, this can be considered for exclusion. Where exclusions are made, claims of conformity to this International Standard are not acceptable unless these exclusions are limited to requirements within clause 7, and such exclusions do not affect the organization's ability, or responsibility, to provide product that meets customer and applicable regulatory requirements. 2 Normative reference The following normative document contains provisions which, through reference in this text, constitute provisions of this International Standard. For dated references, subsequent amendments to, or revisions of, any of these publications do not apply. However, parties to agreements based on this International Standard are encouraged to investigate the possibility of applying the most recent edition of the normative document indicated below. For undated references, the latest edition of the normative document referred to applies. Members of ISO and IEC maintain registers of currently valid International Standards. ISO 9000:2000, Quality management systems Fundamentals and vocabulary. 3 Terms and definitions For the purposes of this International Standard, the terms and definitions given in ISO 9000 apply. The following terms, used in this edition of ISO 9001 to describe the supply chain, have been changed to reflect the vocabulary currently used: supplier organization customer 1

20 ANSI/ISO/ASQ Q The term organization replaces the term supplier used in ISO 9001:1994, and refers to the unit to which this International Standard applies. Also, the term supplier now replaces the term subcontractor. Throughout the text of this International Standard, wherever the term product occurs, it can also mean service. 4 Quality management system 4.1 General requirements The organization shall establish, document, implement and maintain a quality management system and continually improve its effectiveness in accordance with the requirements of this International Standard. The organization shall a) identify the processes needed for the quality management system and their application throughout the organization (see 1.2), b) determine the sequence and interaction of these processes, c) determine criteria and methods needed to ensure that both the operation and control of these processes are effective, d) ensure the availability of resources and information necessary to support the operation and monitoring of these processes, e) monitor, measure and analyse these processes, and f) implement actions necessary to achieve planned results and continual improvement of these processes. These processes shall be managed by the organization in accordance with the requirements of this International Standard. Where an organization chooses to outsource any process that affects product conformity with requirements, the organization shall ensure control over such processes. Control of such outsourced processes shall be identified within the quality management system. NOTE Processes needed for the quality management system referred to above should include processes for management activities, provision of resources, product realization and measurement. 4.2 Documentation requirements General The quality management system documentation shall include a) documented statements of a quality policy and quality objectives, b) a quality manual, c) documented procedures required by this International Standard, d) documents needed by the organization to ensure the effective planning, operation and control of its processes, and e) records required by this International Standard (see 4.2.4). NOTE 1 Where the term documented procedure appears within this International Standard, this means that the procedure is established, documented, implemented and maintained. 2

21 ANSI/ISO/ASQ Q NOTE 2 The extent of the quality management system documentation can differ from one organization to another due to a) the size of organization and type of activities, b) the complexity of processes and their interactions, and c) the competence of personnel. NOTE 3 The documentation can be in any form or type of medium Quality manual The organization shall establish and maintain a quality manual that includes a) the scope of the quality management system, including details of and justification for any exclusions (see 1.2), b) the documented procedures established for the quality management system, or reference to them, and c) a description of the interaction between the processes of the quality management system Control of documents Documents required by the quality management system shall be controlled. Records are a special type of document and shall be controlled according to the requirements given in A documented procedure shall be established to define the controls needed a) to approve documents for adequacy prior to issue, b) to review and update as necessary and re-approve documents, c) to ensure that changes and the current revision status of documents are identified, d) to ensure that relevant versions of applicable documents are available at points of use, e) to ensure that documents remain legible and readily identifiable, f) to ensure that documents of external origin are identified and their distribution controlled, and g) to prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose Control of records Records shall be established and maintained to provide evidence of conformity to requirements and of the effective operation of the quality management system. Records shall remain legible, readily identifiable and retrievable. A documented procedure shall be established to define the controls needed for the identification, storage, protection, retrieval, retention time and disposition of records. 5 Management responsibility 5.1 Management commitment Top management shall provide evidence of its commitment to the development and implementation of the quality management system and continually improving its effectiveness by a) communicating to the organization the importance of meeting customer as well as statutory and regulatory requirements, b) establishing the quality policy, c) ensuring that quality objectives are established, 3

22 ANSI/ISO/ASQ Q d) conducting management reviews, and e) ensuring the availability of resources. 5.2 Customer focus Top management shall ensure that customer requirements are determined and are met with the aim of enhancing customer satisfaction (see and 8.2.1). 5.3 Quality policy Top management shall ensure that the quality policy a) is appropriate to the purpose of the organization, b) includes a commitment to comply with requirements and continually improve the effectiveness of the quality management system, c) provides a framework for establishing and reviewing quality objectives, d) is communicated and understood within the organization, and e) is reviewed for continuing suitability. 5.4 Planning Quality objectives Top management shall ensure that quality objectives, including those needed to meet requirements for product [see 7.1 a)], are established at relevant functions and levels within the organization. The quality objectives shall be measurable and consistent with the quality policy Quality management system planning Top management shall ensure that a) the planning of the quality management system is carried out in order to meet the requirements given in 4.1, as well as the quality objectives, and b) the integrity of the quality management system is maintained when changes to the quality management system are planned and implemented. 5.5 Responsibility, authority and communication Responsibility and authority Top management shall ensure that responsibilities and authorities are defined and communicated within the organization Management representative Top management shall appoint a member of management who, irrespective of other responsibilities, shall have responsibility and authority that includes a) ensuring that processes needed for the quality management system are established, implemented and maintained, 4

23 ANSI/ISO/ASQ Q b) reporting to top management on the performance of the quality management system and any need for improvement, and c) ensuring the promotion of awareness of customer requirements throughout the organization. NOTE The responsibility of a management representative can include liaison with external parties on matters relating to the quality management system Internal communication Top management shall ensure that appropriate communication processes are established within the organization and that communication takes place regarding the effectiveness of the quality management system. 5.6 Management review General Top management shall review the organization's quality management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness. This review shall include assessing opportunities for improvement and the need for changes to the quality management system, including the quality policy and quality objectives. Records from management reviews shall be maintained (see 4.2.4) Review input The input to management review shall include information on a) results of audits, b) customer feedback, c) process performance and product conformity, d) status of preventive and corrective actions, e) follow-up actions from previous management reviews, f) changes that could affect the quality management system, and g) recommendations for improvement Review output The output from the management review shall include any decisions and actions related to a) improvement of the effectiveness of the quality management system and its processes, b) improvement of product related to customer requirements, and c) resource needs. 6 Resource management 6.1 Provision of resources The organization shall determine and provide the resources needed a) to implement and maintain the quality management system and continually improve its effectiveness, and b) to enhance customer satisfaction by meeting customer requirements. 5

24 ANSI/ISO/ASQ Q Human resources General Personnel performing work affecting product quality shall be competent on the basis of appropriate education, training, skills and experience Competence, awareness and training The organization shall a) determine the necessary competence for personnel performing work affecting product quality, b) provide training or take other actions to satisfy these needs, c) evaluate the effectiveness of the actions taken, d) ensure that its personnel are aware of the relevance and importance of their activities and how they contribute to the achievement of the quality objectives, and e) maintain appropriate records of education, training, skills and experience (see 4.2.4). 6.3 Infrastructure The organization shall determine, provide and maintain the infrastructure needed to achieve conformity to product requirements. Infrastructure includes, as applicable a) buildings, workspace and associated utilities, b) process equipment (both hardware and software), and c) supporting services (such as transport or communication). 6.4 Work environment The organization shall determine and manage the work environment needed to achieve conformity to product requirements. 7 Product realization 7.1 Planning of product realization The organization shall plan and develop the processes needed for product realization. Planning of product realization shall be consistent with the requirements of the other processes of the quality management system (see 4.1). In planning product realization, the organization shall determine the following, as appropriate: a) quality objectives and requirements for the product; b) the need to establish processes, documents, and provide resources specific to the product; c) required verification, validation, monitoring, inspection and test activities specific to the product and the criteria for product acceptance; d) records needed to provide evidence that the realization processes and resulting product meet requirements (see 4.2.4). 6

25 ANSI/ISO/ASQ Q The output of this planning shall be in a form suitable for the organization's method of operations. NOTE 1 A document specifying the processes of the quality management system (including the product realization processes) and the resources to be applied to a specific product, project or contract, can be referred to as a quality plan. NOTE 2 The organization may also apply the requirements given in 7.3 to the development of product realization processes. 7.2 Customer-related processes Determination of requirements related to the product The organization shall determine a) requirements specified by the customer, including the requirements for delivery and post-delivery activities, b) requirements not stated by the customer but necessary for specified or intended use, where known, c) statutory and regulatory requirements related to the product, and d) any additional requirements determined by the organization Review of requirements related to the product The organization shall review the requirements related to the product. This review shall be conducted prior to the organization's commitment to supply a product to the customer (e.g. submission of tenders, acceptance of contracts or orders, acceptance of changes to contracts or orders) and shall ensure that a) product requirements are defined, b) contract or order requirements differing from those previously expressed are resolved, and c) the organization has the ability to meet the defined requirements. Records of the results of the review and actions arising from the review shall be maintained (see 4.2.4). Where the customer provides no documented statement of requirement, the customer requirements shall be confirmed by the organization before acceptance. Where product requirements are changed, the organization shall ensure that relevant documents are amended and that relevant personnel are made aware of the changed requirements. NOTE In some situations, such as internet sales, a formal review is impractical for each order. Instead the review can cover relevant product information such as catalogues or advertising material Customer communication The organization shall determine and implement effective arrangements for communicating with customers in relation to a) product information, b) enquiries, contracts or order handling, including amendments, and c) customer feedback, including customer complaints. 7

26 ANSI/ISO/ASQ Q Design and development Design and development planning The organization shall plan and control the design and development of product. During the design and development planning, the organization shall determine a) the design and development stages, b) the review, verification and validation that are appropriate to each design and development stage, and c) the responsibilities and authorities for design and development. The organization shall manage the interfaces between different groups involved in design and development to ensure effective communication and clear assignment of responsibility. Planning output shall be updated, as appropriate, as the design and development progresses Design and development inputs Inputs relating to product requirements shall be determined and records maintained (see 4.2.4). These inputs shall include a) functional and performance requirements, b) applicable statutory and regulatory requirements, c) where applicable, information derived from previous similar designs, and d) other requirements essential for design and development. These inputs shall be reviewed for adequacy. Requirements shall be complete, unambiguous and not in conflict with each other Design and development outputs The outputs of design and development shall be provided in a form that enables verification against the design and development input and shall be approved prior to release. Design and development outputs shall a) meet the input requirements for design and development, b) provide appropriate information for purchasing, production and for service provision, c) contain or reference product acceptance criteria, and d) specify the characteristics of the product that are essential for its safe and proper use Design and development review At suitable stages, systematic reviews of design and development shall be performed in accordance with planned arrangements (see 7.3.1) a) to evaluate the ability of the results of design and development to meet requirements, and b) to identify any problems and propose necessary actions. Participants in such reviews shall include representatives of functions concerned with the design and development stage(s) being reviewed. Records of the results of the reviews and any necessary actions shall be maintained (see 4.2.4). 8

27 ANSI/ISO/ASQ Q Design and development verification Verification shall be performed in accordance with planned arrangements (see 7.3.1) to ensure that the design and development outputs have met the design and development input requirements. Records of the results of the verification and any necessary actions shall be maintained (see 4.2.4) Design and development validation Design and development validation shall be performed in accordance with planned arrangements (see 7.3.1) to ensure that the resulting product is capable of meeting the requirements for the specified application or intended use, where known. Wherever practicable, validation shall be completed prior to the delivery or implementation of the product. Records of the results of validation and any necessary actions shall be maintained (see 4.2.4) Control of design and development changes Design and development changes shall be identified and records maintained. The changes shall be reviewed, verified and validated, as appropriate, and approved before implementation. The review of design and development changes shall include evaluation of the effect of the changes on constituent parts and product already delivered. Records of the results of the review of changes and any necessary actions shall be maintained (see 4.2.4). 7.4 Purchasing Purchasing process The organization shall ensure that purchased product conforms to specified purchase requirements. The type and extent of control applied to the supplier and the purchased product shall be dependent upon the effect of the purchased product on subsequent product realization or the final product. The organization shall evaluate and select suppliers based on their ability to supply product in accordance with the organization's requirements. Criteria for selection, evaluation and re-evaluation shall be established. Records of the results of evaluations and any necessary actions arising from the evaluation shall be maintained (see 4.2.4) Purchasing information Purchasing information shall describe the product to be purchased, including where appropriate a) requirements for approval of product, procedures, processes and equipment, b) requirements for qualification of personnel, and c) quality management system requirements. The organization shall ensure the adequacy of specified purchase requirements prior to their communication to the supplier Verification of purchased product The organization shall establish and implement the inspection or other activities necessary for ensuring that purchased product meets specified purchase requirements. Where the organization or its customer intends to perform verification at the supplier's premises, the organization shall state the intended verification arrangements and method of product release in the purchasing information. 9

28 ANSI/ISO/ASQ Q Production and service provision Control of production and service provision The organization shall plan and carry out production and service provision under controlled conditions. Controlled conditions shall include, as applicable a) the availability of information that describes the characteristics of the product, b) the availability of work instructions, as necessary, c) the use of suitable equipment, d) the availability and use of monitoring and measuring devices, e) the implementation of monitoring and measurement, and f) the implementation of release, delivery and post-delivery activities Validation of processes for production and service provision The organization shall validate any processes for production and service provision where the resulting output cannot be verified by subsequent monitoring or measurement. This includes any processes where deficiencies become apparent only after the product is in use or the service has been delivered. Validation shall demonstrate the ability of these processes to achieve planned results. The organization shall establish arrangements for these processes including, as applicable a) defined criteria for review and approval of the processes, b) approval of equipment and qualification of personnel, c) use of specific methods and procedures, d) requirements for records (see 4.2.4), and e) revalidation Identification and traceability Where appropriate, the organization shall identify the product by suitable means throughout product realization. The organization shall identify the product status with respect to monitoring and measurement requirements. Where traceability is a requirement, the organization shall control and record the unique identification of the product (see 4.2.4). NOTE In some industry sectors, configuration management is a means by which identification and traceability are maintained Customer property The organization shall exercise care with customer property while it is under the organization's control or being used by the organization. The organization shall identify, verify, protect and safeguard customer property provided for use or incorporation into the product. If any customer property is lost, damaged or otherwise found to be unsuitable for use, this shall be reported to the customer and records maintained (see 4.2.4). NOTE Customer property can include intellectual property. 10

29 ANSI/ISO/ASQ Q Preservation of product The organization shall preserve the conformity of product during internal processing and delivery to the intended destination. This preservation shall include identification, handling, packaging, storage and protection. Preservation shall also apply to the constituent parts of a product. 7.6 Control of monitoring and measuring devices The organization shall determine the monitoring and measurement to be undertaken and the monitoring and measuring devices needed to provide evidence of conformity of product to determined requirements (see 7.2.1). The organization shall establish processes to ensure that monitoring and measurement can be carried out and are carried out in a manner that is consistent with the monitoring and measurement requirements. Where necessary to ensure valid results, measuring equipment shall a) be calibrated or verified at specified intervals, or prior to use, against measurement standards traceable to international or national measurement standards; where no such standards exist, the basis used for calibration or verification shall be recorded; b) be adjusted or re-adjusted as necessary; c) be identified to enable the calibration status to be determined; d) be safeguarded from adjustments that would invalidate the measurement result; e) be protected from damage and deterioration during handling, maintenance and storage. In addition, the organization shall assess and record the validity of the previous measuring results when the equipment is found not to conform to requirements. The organization shall take appropriate action on the equipment and any product affected. Records of the results of calibration and verification shall be maintained (see 4.2.4). When used in the monitoring and measurement of specified requirements, the ability of computer software to satisfy the intended application shall be confirmed. This shall be undertaken prior to initial use and reconfirmed as necessary. NOTE See ISO and ISO for guidance. 8 Measurement, analysis and improvement 8.1 General The organization shall plan and implement the monitoring, measurement, analysis and improvement processes needed a) to demonstrate conformity of the product, b) to ensure conformity of the quality management system, and c) to continually improve the effectiveness of the quality management system. This shall include determination of applicable methods, including statistical techniques, and the extent of their use. 8.2 Monitoring and measurement Customer satisfaction As one of the measurements of the performance of the quality management system, the organization shall monitor information relating to customer perception as to whether the organization has met customer requirements. The methods for obtaining and using this information shall be determined. 11

30 ANSI/ISO/ASQ Q Internal audit The organization shall conduct internal audits at planned intervals to determine whether the quality management system a) conforms to the planned arrangements (see 7.1), to the requirements of this International Standard and to the quality management system requirements established by the organization, and b) is effectively implemented and maintained. An audit programme shall be planned, taking into consideration the status and importance of the processes and areas to be audited, as well as the results of previous audits. The audit criteria, scope, frequency and methods shall be defined. Selection of auditors and conduct of audits shall ensure objectivity and impartiality of the audit process. Auditors shall not audit their own work. The responsibilities and requirements for planning and conducting audits, and for reporting results and maintaining records (see 4.2.4) shall be defined in a documented procedure. The management responsible for the area being audited shall ensure that actions are taken without undue delay to eliminate detected nonconformities and their causes. Follow-up activities shall include the verification of the actions taken and the reporting of verification results (see 8.5.2). NOTE See ISO , ISO and ISO for guidance Monitoring and measurement of processes The organization shall apply suitable methods for monitoring and, where applicable, measurement of the quality management system processes. These methods shall demonstrate the ability of the processes to achieve planned results. When planned results are not achieved, correction and corrective action shall be taken, as appropriate, to ensure conformity of the product Monitoring and measurement of product The organization shall monitor and measure the characteristics of the product to verify that product requirements have been met. This shall be carried out at appropriate stages of the product realization process in accordance with the planned arrangements (see 7.1). Evidence of conformity with the acceptance criteria shall be maintained. Records shall indicate the person(s) authorizing release of product (see 4.2.4). Product release and service delivery shall not proceed until the planned arrangements (see 7.1) have been satisfactorily completed, unless otherwise approved by a relevant authority and, where applicable, by the customer. 8.3 Control of nonconforming product The organization shall ensure that product which does not conform to product requirements is identified and controlled to prevent its unintended use or delivery. The controls and related responsibilities and authorities for dealing with nonconforming product shall be defined in a documented procedure. The organization shall deal with nonconforming product by one or more of the following ways: a) by taking action to eliminate the detected nonconformity; b) by authorizing its use, release or acceptance under concession by a relevant authority and, where applicable, by the customer; c) by taking action to preclude its original intended use or application. Records of the nature of nonconformities and any subsequent actions taken, including concessions obtained, shall be maintained (see 4.2.4). 12

31 ANSI/ISO/ASQ Q When nonconforming product is corrected it shall be subject to re-verification to demonstrate conformity to the requirements. When nonconforming product is detected after delivery or use has started, the organization shall take action appropriate to the effects, or potential effects, of the nonconformity. 8.4 Analysis of data The organization shall determine, collect and analyse appropriate data to demonstrate the suitability and effectiveness of the quality management system and to evaluate where continual improvement of the effectiveness of the quality management system can be made. This shall include data generated as a result of monitoring and measurement and from other relevant sources. The analysis of data shall provide information relating to a) customer satisfaction (see 8.2.1), b) conformity to product requirements (see 7.2.1), c) characteristics and trends of processes and products including opportunities for preventive action, and d) suppliers. 8.5 Improvement Continual improvement The organization shall continually improve the effectiveness of the quality management system through the use of the quality policy, quality objectives, audit results, analysis of data, corrective and preventive actions and management review Corrective action The organization shall take action to eliminate the cause of nonconformities in order to prevent recurrence. Corrective actions shall be appropriate to the effects of the nonconformities encountered. A documented procedure shall be established to define requirements for a) reviewing nonconformities (including customer complaints), b) determining the causes of nonconformities, c) evaluating the need for action to ensure that nonconformities do not recur, d) determining and implementing action needed, e) records of the results of action taken (see 4.2.4), and f) reviewing corrective action taken Preventive action The organization shall determine action to eliminate the causes of potential nonconformities in order to prevent their occurrence. Preventive actions shall be appropriate to the effects of the potential problems. 13

32 ANSI/ISO/ASQ Q A documented procedure shall be established to define requirements for a) determining potential nonconformities and their causes, b) evaluating the need for action to prevent occurrence of nonconformities, c) determining and implementing action needed, d) records of results of action taken (see 4.2.4), and e) reviewing preventive action taken. 14

33 ANSI/ISO/ASQ Q Annex A (informative) Correspondence between ISO 9001:2000 and ISO 14001:1996 Table A.1 Correspondence between ISO 9001:2000 and ISO 14001:1996 ISO 9001:2000 ISO 14001:1996 Introduction Introduction General 0.1 Process approach 0.2 Relationship with ISO Compatibility with other management systems 0.4 Scope 1 1 Scope General 1.1 Application 1.2 Normative reference 2 2 Normative references Terms and definitions 3 3 Definitions Quality management system 4 4 Environmental management system requirements General requirements General requirements Documentation requirements 4.2 General Environmental management system documentation Quality manual Environmental management system documentation Control of documents Document control Control of records Records Management responsibility Structure and responsibility Management commitment Customer focus Environmental policy Structure and responsibility Environmental aspects Legal and other requirements Quality policy Environmental policy Planning Planning Quality objectives Objectives and targets Quality management system planning Environmental management programme(s) Responsibility, authority and communication General requirements Responsibility and authority Structure and responsibility Management representative Internal communication Communication Management review Management review General Review input Review output Resource management Structure and responsibility Provision of resources 6.1 Human resources 6.2 General Competence, awareness and training Training, awareness and competence Infrastructure Structure and responsibility Work environment

34 ANSI/ISO/ASQ Q Table A.1 Correspondence between ISO 9001:2000 and ISO 14001:1996 (continued) ISO 9001:2000 ISO 14001:1996 Product realization Implementation and operation Operational control Planning of product realization Operational control Customer-related processes 7.2 Determination of requirements related to the product Review of requirements related to the product Environmental aspects Legal and other requirements Operational control Operational control Environmental aspects Customer communication Communications Design and development 7.3 Design and development planning Operational control Design and development inputs Design and development outputs Design and development review Design and development verification Design and development validation Control of design and development changes Purchasing Operational control Purchasing process Purchasing information Verification of purchased product Production and service provision Operational control Control of production and service provision Validation of processes for production and service provision Identification and traceability Customer property Preservation of product Control of monitoring and measuring devices Monitoring and measurement Measurement, analysis and improvement Checking and corrective action General Monitoring and measurement Monitoring and measurement 8.2 Customer satisfaction Internal audit Environmental management system audit Monitoring and measurement of processes Monitoring and measurement Monitoring and measurement of product Control of nonconforming product Nonconformance and corrective and preventive action Emergency preparedness and response Analysis of data Monitoring and measurement Improvement Environmental policy Continual improvement Environmental management programme(s) Corrective action Nonconformance and corrective and preventive action Preventive action

35 ANSI/ISO/ASQ Q Table A.2 Correspondence between ISO 14001:1996 and ISO 9001:2000 ISO 14001:1996 ISO 9001:2000 Introduction 0 Introduction 0.1 General 0.2 Process approach 0.3 Relationship with ISO Compatibility with other management systems Scope 1 1 Scope 1.1 General 1.2 Application Normative references 2 2 Normative reference Definitions 3 3 Terms and definitions Environmental management system 4 4 Quality management system requirements General requirements General requirements 5.5 Responsibility, authority and communication Responsibility and authority Environmental policy Management commitment 5.3 Quality policy 8.5 Improvement Planning Planning Environmental aspects Customer focus Determination of requirements related to the product Review of requirements related to the product Legal and other requirements Customer focus Determination of requirements related to the product Objectives and targets Quality objectives Environmental management programme(s) Quality management system planning Continual improvement Implementation and operation Product realization 7.1 Planning of product realization Structure and responsibility Management responsibility 5.1 Management commitment Responsibility and authority Management representative 6 Resource management 6.1 Provision of resources 6.2 Human resources General 6.3 Infrastructure 6.4 Work environment Training, awareness and competence Competence, awareness and training Communication Internal communication Customer communication Environmental management system documentation Documentation requirements General Quality manual 17

36 ANSI/ISO/ASQ Q Table A.2 Correspondence between ISO 14001:1996 and ISO 9001:2000 (continued) ISO 14001:1996 ISO 9001:2000 Document control Control of documents Operational control Product realization 7.1 Planning of product realization 7.2 Customer-related processes Determination of requirements related to the product Review of requirements related to the product 7.3 Design and development Design and development planning Design and development inputs Design and development outputs Design and development review Design and development verification Design and development validation Control of design and development changes 7.4 Purchasing Purchasing process Purchasing information Verification of purchased product 7.5 Production and service provision Control of production and service provision Identification and traceability Customer property Preservation of product Validation of processes for production and service provision Emergency preparedness and response Control of nonconforming product Checking and corrective action Measurement, analysis and improvement Monitoring and measurement Control of monitoring and measuring devices 8.1 General 8.2 Monitoring and measurement Customer satisfaction Monitoring and measurement of processes Monitoring and measurement of product 8.4 Analysis of data Nonconformance and corrective and Control of nonconforming product preventive action Corrective action Preventive action Records Control of records Environmental management system audit Internal audit Management review Management review General Review input Review output 18

37 ANSI/ISO/ASQ Q Annex B (informative) Correspondence between ISO 9001:2000 and ISO 9001:1994 Table B.1 Correspondence between ISO 9001:1994 and ISO 9001:2000 ISO 9001:1994 ISO 9001: Scope 1 2 Normative reference 2 3 Definitions 3 4 Quality system requirements [title only] 4.1 Management responsibility [title only] Quality policy Organization [title only] Responsibility and authority Resources Management representative Management review Quality system [title only] General Quality system procedures Quality planning Contract review [title only] General Review Amendment to a contract Records Design control [title only] General Design and development planning Organizational and technical interfaces Design input Design output Design review Design verification Design validation Design changes Document and data control [title only] General Document and data approval and issue Document and data changes Purchasing [title only] General Evaluation of subcontractors Purchasing data Verification of purchased product

38 ANSI/ISO/ASQ Q Table B.1 Correspondence between ISO 9001:1994 and ISO 9001:2000 (continued) ISO 9001:1994 ISO 9001: Control of customer-supplied product Product identification and traceability Process control Inspection and testing [title only] General Receiving inspection and testing In-process inspection and testing Final inspection and testing Inspection and test records Control of inspection, measuring and test equipment [title only] General Control procedure Inspection and test status Control of nonconforming product [title only] General Review and disposition of nonconforming product Corrective and preventive action [title only] General Corrective action Preventive action Handling, storage, packaging, preservation & delivery [title only] General Handling Storage Packaging Preservation Delivery Control of quality records Internal quality audits Training Servicing Statistical techniques [title only] Identification of need Procedures

39 ANSI/ISO/ASQ Q Table B.2 Correspondence between ISO 9001:2000 and ISO 9001:1994 ISO 9001:2000 ISO 9001: Scope General 1.2 Application 2 Normative reference 2 3 Terms and definitions 3 4 Quality management system [title only] 4.1 General requirements Documentation requirements [title only] General Quality manual Control of documents Control of records Management responsibility [title only] 5.1 Management commitment Customer focus Quality policy Planning [title only] Quality objectives Quality management system planning Responsibility, authority and communication [title only] Responsibility and authority Management representative Internal communication 5.6 Management review [title only] General Review input Review output 6 Resource management [title only] 6.1 Provision of resources Human resources [title only] General Competence, awareness and training Infrastructure Work environment Product realization [title only] 7.1 Planning of product realization Customer-related processes [title only] Determination of requirements related to the product Review of requirements related to the product Customer communication Design and development [title only] Design and development planning Design and development inputs

40 ANSI/ISO/ASQ Q Table B.2 Correspondence between ISO 9001:2000 and ISO 9001:1994 (continued) ISO 9001:2000 ISO 9001: Design and development outputs Design and development review Design and development verification Design and development validation Control of design and development changes Purchasing [title only] Purchasing process Purchasing information Verification of purchased product Production and service provision [title only] Control of production and service provision Validation of processes for production and service provision Identification and traceability Customer property Preservation of product Control of monitoring and measuring devices Measurement, analysis and improvement [title only] 8.1 General Monitoring and measurement [title only] Customer satisfaction Internal audit Monitoring and measurement of processes Monitoring and measurement of product Control of nonconforming product Analysis of data Improvement [title only] Continual improvement Corrective action Preventive action

41 ANSI/ISO/ASQ Q Bibliography [1] ISO :1997, Quality management and quality assurance standards Part 3: Guidelines for the application of ISO 9001:1994 to the development, supply, installation and maintenance of computer software. [2] ISO 9004:2000, Quality management systems Guidelines for performance improvements. [3] ISO 10005:1995, Quality management Guidelines for quality plans. [4] ISO 10006:1997, Quality management Guidelines to quality in project management. [5] ISO 10007:1995, Quality management Guidelines for configuration management. [6] ISO :1990, Guidelines for auditing quality systems Part 1: Auditing 1). [7] ISO :1991, Guidelines for auditing quality systems Part 2: Qualification criteria for quality systems auditors 1). [8] ISO :1991, Guidelines for auditing quality systems Part 3: Management of audit programmes 1). [9] ISO :1992, Quality assurance requirements for measuring equipment Part 1: Metrological confirmation system for measuring equipment. [10] ISO :1997, Quality assurance for measuring equipment Part 2: Guidelines for control of measurement processes. [11] ISO 10013:1995, Guidelines for developing quality manuals. [12] ISO/TR 10014:1998, Guidelines for managing the economics of quality. [13] ISO 10015:1999, Quality management Guidelines for training. [14] ISO/TR 10017:1999, Guidance on statistical techniques for ISO 9001:1994. [15] ISO 14001:1996, Environmental management systems Specification with guidance for use. [16] IEC : 2), Dependability management Part 1: Dependability programme management. [17] Quality Management Principles Brochure 3). [18] ISO ISO News (a bimonthly publication which provides comprehensive coverage of international developments relating to ISO s management system standards, including news of their implementation by diverse organizations around the world) 4). [19] Reference websites: 1) To be revised as ISO 19011, Guidelines on quality and/or environmental management systems auditing. 2) To be published. (Revision of ISO :1993) 3) Available from website: 4) Available from ISO Central Secretariat (sales@iso.ch). 23

42 Additional resources on the ANSI/ISO/ASQ Q9000:2000 Standards available from ASQ Quality Press: ISO 9001:2000 Explained, Second Edition Charles A. Cianfrani, Joseph J. Tsiakals, and John E. (Jack) West The ISO Lesson Guide 2000: Pocket Guide to Q9001:2000, Second Edition Dennis Arter and J. P. Russell ISO 9001:2000 An Audio Workshop and Master Slide Presentation John E. (Jack) West and Charles A. Cianfrani ISO 9001:2000 Quick Reference Jeanne Ketola and Kathy Roberts ISO 9000 at the Front Line William A. Levinson After the Quality Audit: Closing the Loop on the Audit Process, Second Edition J. P. Russell and Terry Regel Internal Quality Auditing Denis Pronovost Quality Press has created an ISO 9000:2000 Resource Materials web page. This convenient online resource contains links to all the books, journals, standards, and courses that are available through ASQ (as well as general information and FAQs) on this important revision to the standards. You can visit this page from our Online Bookstore at To request a complimentary catalog of ASQ Quality Press publications, call , or visit our Online Bookstore at

43 Quality Press P.O. Box 3005 Milwaukee, Wisconsin Fax T2101E

44 QUALITY MANUAL Chipcon AS ISO 9001:2000 Chipcon Quality Management System (CQMS)

45 Chipcon Revision Records Revision Number Effective Date Change Description Author Reviewed Approved by QA Manager New org. chart, updated Department descriptions Introduction changed (chapter 1). Procedures for customer satisfaction survey changed (section 8.2.1). Fig. 1 & 5 updated. Jan-Bjørnar Lund Arne Kjensmo Svein Anders Tunheim Svein Anders Tunheim Minor adjustments after review. Arne Kjensmo Svein Anders Tunheim Update after internal CQMS review and Management review Arne Kjensmo Editorial changes. Svein Anders Tunheim Updated after Chipcon internal Svein Anders audit, Chipcon management Tunheim review and external audit First official release. Svein Anders Tunheim Updated document. Complete. Svein Anders For internal review New document, Preliminary Status, not complete. Tunheim Svein Anders Tunheim Svein Anders Tunheim Geir Førre Geir Førre Geir Førre (Geir Førre) (Geir Førre) Jan-Bjørnar Lund Arne Kjensmo Chipcon AS Quality Manual Revision 1.15 Page 2 of 36 Document Classification : OPEN

46 Chipcon Table of contents 1 INTRODUCTION GENERAL COMPANY INFORMATION AND QUALITY POLICY QUALITY SYSTEM SCOPE AND PURPOSE OVERVIEW OF CHIPCON S ORGANIZATION AND CORE PROCESSES GENERAL COMPANY ORGANIZATION Sales Engineering Operations Business Development Research and Product Planning Figure 8 Wireless Chipcon Technology Advisory Board (TAB) CORE PROCESSES OUTSOURCED PROCESSES QUALITY MANAGEMENT SYSTEM DOCUMENTATION DOCUMENTATION STRUCTURE DOCUMENT CONTROL QUALITY RECORDS MANAGEMENT RESPONSIBILITY MANAGEMENT COMMITMENT CUSTOMER FOCUS QUALITY POLICY PLANNING Quality Objectives Quality management system planning RESPONSIBILITY, AUTHORITY AND COMMUNICATION Responsibility and authority Management representative Internal communication MANAGEMENT REVIEW RESOURCE MANAGEMENT PROVISION OF RESOURCES HUMAN RESOURCES INFRASTRUCTURE AND WORK ENVIRONMENT PRODUCT REALIZATION PLANNING OF PRODUCT REALIZATION Integrated Circuits (ASSPs and ASICs) Development Kits General CUSTOMER-RELATED PROCESSES Determination of requirements related to the product Review of requirements related to the product Customer communication DESIGN AND DEVELOPMENT Design and development planning...26 Chipcon AS Quality Manual Revision 1.15 Page 3 of 36 Document Classification : OPEN

47 Chipcon Design and development inputs Design and development outputs Design and development review Design and development verification Design and development validation Control of design and development changes PURCHASING Purchasing process Purchasing information Verification of purchased product PRODUCTION AND SERVICE PROVISION Control of production and service provision Validation of processes for production and service provision Identification and traceability Customer property Preservation of product INSTRUMENT CALIBRATION MEASUREMENT, ANALYSIS AND IMPROVEMENT GENERAL MONITORING AND MEASUREMENT Customer satisfaction Internal audit Monitoring and measurement of processes Monitoring and measurement of product CONTROL OF NONCONFORMING PRODUCT ANALYSIS OF DATA IMPROVEMENT OVERVIEW OF CHIPCON QUALITY SYSTEM DOCUMENTS REFERENCES...36 Chipcon AS Quality Manual Revision 1.15 Page 4 of 36 Document Classification : OPEN

48 Chipcon 1 INTRODUCTION 1.1 General Company Information and Quality Policy Chipcon is a leading international fables semiconductor company designing, producing and marketing high-performance standard radio frequency integrated circuits (RF-ICs) for use in a variety of short-range wireless applications. With our world-leading standard products, we offer low cost, one- and two-way high performance radio solutions that can be used in a large variety of wireless applications. Our standard products are sold worldwide and our goal is always to deliver qualified, reliable and tested products directly and timely to the customer. Chipcon is a highly customer focused organization and is committed to supply products and services that conform to the requirements of our customers in terms of price, delivery, and quality. To achieve this a quality consciousness is established throughout the organization and it is recognized that the work of every Chipcon employee affect the quality of our products and services. We always focus on customer interest and our task is to fulfil and preferably surpass customer expectations. All our preventive measures and continuous improvements are based on facts, and through everyone s commitment we continuously develop and improve the quality in our work. Chipcon s Quality Policy Statement: We are dedicated to providing integrated circuit products and services that meet our customers requirements and expectations. We will achieve these results due to everyone s commitment and due to the continuous improvements of all aspects of our business. We are committed to: Quality being the responsibility of each and every Chipcon employee. Quality and Reliability by design. Customer support and timely delivery. Measures of Quality that are numeric, exact and critical. Management support for, and involvement in, continuous improvement of our quality management system to achieve zero product defects. Chipcon AS Quality Manual Revision 1.15 Page 5 of 36 Document Classification : OPEN

49 Chipcon 2 QUALITY SYSTEM SCOPE AND PURPOSE Chipcon s quality management system documentation is written, implemented and maintained to meet the requirements of ISO 9001:2000 with a scope of registration for: DEVELOPMENT, CHARACTERIZATION, MANUFACTURING THROUGH SUBCONTRACTORS, MARKETING AND SALES OF HIGH PERFORMANCE RADIO FREQUENCY (RF), ANALOG, DIGITAL AND MIXED-SIGNAL INTEGRATED CIRCUITS. The purpose of this manual and the associated procedures is to describe the manner in which Chipcon successfully operates with a reputation of quality and reliability. In this manual we identify the processes that are necessary for our quality management system. The sequence, interaction and management of these processes are described in this manual together with its supporting procedures. We strive to continually improve our core processes as well as the quality system as a whole. Defining the quality objectives and using the quality management system to meet those objectives achieve our improvements. Through process monitoring (and measurement where appropriate), and the analysis of data collected during such monitoring, the degree to which the quality objectives are met is determined. We continuously analyse and set quality objectives to improve our products, using formal processes in our quest to achieve customer satisfaction, using methods and techniques that foster continuous improvement and good business practices. This Quality Manual describes the quality management system within Chipcon and is a controlling document in the organization in order to reach high quality in everything we do. The Quality Manual also serves as a tool: To establish a common basis for the detailed Quality Management System procedures and routines used within Chipcon To inform Chipcon Employees, Customers, Suppliers and relevant Authorities of the Chipcon Quality Management System To identify roles, responsibility and authority for quality. This Quality Manual follows the structure of the requirements of the ISO 9001:2000 standard. Management responsibility, Resource management, Product realization and Measurement, analysis and improvement are described in sections 5, 6, 7 and 8 respectively. Chapter 3 gives an overview of Chipcon s core processes, while chapter 4 describes the documentation of Chipcon s quality management system. Chipcon AS Quality Manual Revision 1.15 Page 6 of 36 Document Classification : OPEN

50 Chipcon 3 OVERVIEW OF CHIPCON S ORGANIZATION AND CORE PROCESSES 3.1 General Chipcon s Management is highly committed to ensuring and improving quality at all levels of work within the organization. The main responsible for the Quality System at Chipcon is the Quality Assurance Manager (see 5.5.2). The Quality Assurance Manager reports to the Management Representative. At regular intervals the Chipcon Management performs internal reviews of the Quality System (see 5.6). 3.2 Company Organization The organization of Chipcon consists of six departments as shown in Figure 1 (please see next page): 1) Sales, 2) Engineering, 3) Operations, 4) Business Development, 5) Research and Product Planning and 6) Figure 8 Wireless. In addition there are administrative, Marketing Communication, IT and financial functions reporting to CFO. Chipcon AS Quality Manual Revision 1.15 Page 7 of 36 Document Classification : OPEN

51 President & CEO Geir Førre CFO Barry Rudolph CTO Svein A. Tunheim VP Engineering Eivind Fremstad VP Worldwide Sales John H. Fjellheim VP Business Development Sverre D. Moen VP Operations Arne Kjensmo President Figure 8 Wireless Barry Rudolph Finance Administration Research and Product Planning IC Design Software & Tools Sales Europe Business Development ZigBee RF Design Sales US Logistics CTO Software Marketing Communication Quality Management Jan-Bjørnar Lund Dataconvertes & Analog filtering Signal Processing Reference Design & Test Sales Asia Business Development Consumer Support Tools ZigBee Support IT SoC Technical Support Product Management Figure 1. Chipcon Organisation

52 3.2.1 Sales The Sales Department at Chipcon is responsible for sales and technical customer support of components (integrated circuits). This includes sales of ASSPs (Application Specific Standard Products) and ASICs (Application Specific Integrated Circuits, i.e. customized chips). The sales department is organised as a matrix sales unit were the VP Component Sales is responsible for the geographical worldwide sales of standard components whereas the VP Strategic Sales is responsible for key-account sales in well-defined market segments as well as sales of strategic development projects Engineering The Engineering Department is responsible for all development projects at Chipcon. A development project starts with a project handover from the Research and Product Planning Department after TAB approval of phase 0. The project ends when a product has been transferred to volume production and the responsibility is taken over by the Operations Department Operations The Operations Department is responsible for volume production of all Chipcon products and all services related to order processing and product delivery to customers Business Development The Business Development Department is responsible for sales of strategic development projects and key account management Research and Product Planning The Research and Product Planning Department is responsible for strategic product planning (ASSPs) as well as general technology evaluation. This Department works closely both with the Sales and Engineering Departments Figure 8 Wireless Figure 8 Wireless provides software and networking solutions for Zigbee wireless networks. Figure 8's solutions are used as building blocks and development tools to allow companies to quickly create smart wireless networks. Chipcon AS Quality Manual Revision 1.15 Page 9 of 36 Document Classification : OPEN

53 Chipcon Chipcon Technology Advisory Board (TAB) Chipcon TAB is a group of people from Chipcon who is responsible for planning and maintaining Chipcon s product roadmap and to give advise to the Chipcon Management Team and Chipcon Board regarding strategic directions for new product developments. For ongoing Chipcon ASSP developments Chipcon TAB has the role as the customer of the product, and shall review requirement specifications, general project progress as well as design descriptions and datasheets. Members of Chipcon TAB are: VP Research and Product Planning (leader), VP Engineering, VP Sales, Director Technical Support and the company President. 3.3 Core Processes The core processes of Chipcon are: Sales, including Technical Support (see section 3.2.1) Engineering (see section 3.2.2) Operations (see section 3.2.3) Business Development (see section 3.2.4) Research and Product Planning (see section 3.2.5) Figure 8 Wireless (see section 3.2.6) More detailed description of these processes is done in chapter 7 and 8. Management responsibility, resource management and measurement, analysis and continual improvement comprise the overall framework in which these core processes are performed. Figure 1 shows how these processes are inter-linked in Chipcon s quality management system. Chipcon AS Quality Manual Revision 1.15 Page 10 of 36 Document Classification : OPEN

54 Chipcon Continual improvement of the quality management system Customers Management responsibility Customers Resource management Measurement, analysis and improvement Satisfaction Product Realization Requirements Business Development Requirements Input Project decision TAB Prestudy Research and product planning Project decision TAB Specification, design and test Engineering Transfer to production Operation Product Output Requirements Sales Key : Value-adding activities Information flow Figure 1. Visualization of Chipcon s quality management system. Chipcon AS Quality Manual Revision 1.15 Page 11 of 36 Document Classification : OPEN

55 Chipcon 3.4 Outsourced processes Chipcon is a fabless semiconductor company and there are a number of processes that are outsourced. The most important ones are: Manufacturing of silicon wafers with integrated circuits Production test of wafers (if applicable) Assembly (bonding, packaging and marking) Production test of packaged chips ESD- and latch up tests (as part of reliability testing) ASSP development kit production The control of these processes is done according to the Procedure for control of outsourced processes. All subcontractors used by Chipcon for the ASSP/ASIC supply to customers are world-leading within their businesses, and all have certified quality systems according to ISO 9001 / ISO 9001:2000 and QS When introducing new subcontractors in Chipcon s fabless semiconductor model, careful evaluation is performed. The characterisation testing of Chipcon s standard product chips is not outsourced, and is always performed by Chipcon. The qualification testing (including ESD, LU and Reliability) is partly outsourced to subcontractors. Figure 2. Chipcon s fabless semiconductor model Chipcon AS Quality Manual Revision 1.15 Page 12 of 36 Document Classification : OPEN

56 Chipcon 4 QUALITY MANAGEMENT SYSTEM DOCUMENTATION 4.1 Documentation Structure Chipcon s quality management system documentation ensures effective operation and control of our business processes. Our quality management system documentation is designed to meet the requirements of ISO 9001:2000. Four levels of documentation are defined in the quality management system: LEVEL 1 : LEVEL 2 : LEVEL 3: LEVEL 4: Quality Manual Quality procedures describe how quality management system processes are conducted in compliance with the ISO 9001:2000 requirements. Work Instructions, detailed project checklists, quality plans, routines, etc. describe in detail how activities affecting quality and customer satisfaction are performed. Quality Records Figure 3 shows a simplified structure of the documentation. Low Quality Manual Cross-referencing Quality Procedures and detailed Process Descriptions Level of detail Work Instructions, detailed project checklists, routines, etc. Quality Records High Figure 3. Document structure of Chipcon s Quality Management System The approval, issue and control of this Quality Manual, the Quality Procedures, the Quality Policy and all Chipcon quality system documentation is described in the Procedure for Control of Documents. The Quality Manual is classified as an open document and can be accessed through Chipcon s external web pages. Chipcon AS Quality Manual Revision 1.15 Page 13 of 36 Document Classification : OPEN

57 Chipcon For Chipcon internal use the complete Quality Management System is available for all employees at the following directory: G:\08-Rutiner & kvalitetssikring\083-cqms. The Quality Manual is located at the directory: G:\08-Rutiner & kvalitetssikring\083-cqms\cqms_1 Quality Manual Quality control procedures are located at the directory: G:\08-Rutiner & kvalitetssikring\083-cqms\cqms_2 Quality Control Procedures. Subdirectories include the various procedures. The latest revision is indicated by the highest revision number. The document CQMS_1_2 Overview of Chipcon Quality documents includes a complete overview of all quality procedures, as well as hyperlinks to their latest revisions (Chipcon internal information). Figure 4 shows the catalogue structure of Chipcon s Quality Management System. Figure 4. Catalogue structure of Chipcon s Quality Management System Chipcon AS Quality Manual Revision 1.15 Page 14 of 36 Document Classification : OPEN