Genesee Education Consultant Services, Inc. (GECS) Orientation

Transcription

1 Genesee Education Consultant Services, Inc. (GECS) Orientation

2 Welcome to Genesee Education Consultant Services, Inc. Orientation! Today you will be reviewing several forms in hard copy format during your Orientation process. Please make sure you have your photo ID, Social Security card, TB test results if necessary, and credentialing documentation (degrees, transcripts, resume, recommendation letter, etc.) for a complete enrollment packet. At the end of your enrollment process, you will be photographed and provided with an ID if you have satisfied the Orientation process requirements.

3 Located at G-6235 Corunna Road, GECS provides hours of service 8 a.m.- 4:30 p.m. daily. Genesee Education Consultant Services, Inc. (GECS) is a nonprofit corporation under the Genesee County Educational Foundation. Its first employees were hired in January, GECS is an employment agency providing quality employees throughout Genesee County. Currently, GECS employs over 600 people in many school districts throughout Genesee County. We provide cost-effective, collaborative employee services.

4 Your employment is completely at the will of you and GECS. It can be ended at any time by you or GECS for any reason not prohibited by law. You are not under contract or a member of a bargaining unit with GECS. You will sign a form in your packet indicating your understanding and agreement after you review the policies listed on the statement.

5 Employers are required to submit the New Hire Reporting Form to the State of Michigan. The form is included in your enrollment packet. Please complete the mandatory employee information section of this form.

6 The Conviction Disclosure Form is included. You must disclose whether or not you pled guilty, no contest, or have been found guilty of any crime. (Initial whichever is applicable.) Indicate any felony and misdemeanor convictions Review the Convictions Requiring Disclosure for School Employees list this list is yours to keep.

7 Explain all crimes (offense, date, court, city, state, circumstances around conviction and disposition of charges) You cannot be employed by GECS if you have been convicted of a felony, unless it is approved by GECS Board of Directors. In the unlikely event you are arraigned for any felony or misdemeanor while employed, you need to report it to GECS HR Department. (See pg. 15 of the Employee Handbook for the disclosure form)

8 All employees working in a school setting are required to have a criminal records check. If you have never been fingerprinted before, you will need to request a Livescan Request Form from your hiring district. If you have been fingerprinted before and have NOT had a break in service, your print results will be requested from the holding district. Your employment is contingent on the review of your criminal records check by your hiring district.

9 This form is available on this website. It may be required depending on the reason for absence or at the discretion of your supervisor. If you are unsure, call in on the day of your absence. Your supervisor will sign the form and send it to GECS office. You can download additional forms from GECS under Staff Resources/Forms.

10 The next slide shows an example of how to complete the Biweekly Records Timesheet. On the last Friday of GECS payroll period, you will complete and submit your Biweekly Record Timesheet to your Site Coordinator or Payroll Secretary, i.e. your 1 st level of approval.

11 Fill in ALL dates to ensure the proper date is recorded on the correct day. ** Please make sure to sign the timesheet AND have your supervisor sign it as well. Not getting a supervisor signature could result in delayed pay.

12 Your Site Coordinator or Payroll Secretary will submit your Biweekly Record Timesheet to your Supervisor for final approval, who will send it to GECS payroll department by the Tuesday after the payroll period ends. If you submit your Biweekly Record Timesheet late, you may not be paid until the next applicable payroll period. More forms are on GECS under Forms.

13 You will find this calendar in your packet. It is yours to keep for future reference. Please keep in mind that there is a two week lag in payroll timing. Please note when your timesheet is due.

14 If you should misplace your Payroll calendar, it is available on GECS under Staff Resources. Below is a sample on how the process works. Sally began working 6/11/12. Her 1 st payroll period ended on Sunday, 6/24/12. Provided she submitted her Biweekly Record on Friday, 6/22/12, she would have received her payroll deposit on 7/6/12.

15 If your job requires the use of a computer, you will be asked to sign an acceptable use policy. Please make sure you read it thoroughly. It is yours to keep for future reference. You are not to use company/district computers for recreational or personal purposes. If working with students using computers, make sure they are supervised.

16 If relying on the Internet for your job, make sure you have a back-up lesson plan if it the system should be inaccessible. Always check with your worksite supervisor before disseminating any student information to ensure signed parental permission slips have been obtained authorizing the dissemination!

17 You will find this form in your packet it explains how the Employee Web works. It is yours to keep. You will receive a six digit employee ID so you can access the Employee Web. Please save the ID for future use to access your wages. You also need your ID Number to access online training modules. Your PIN for the Employee Web will initially be the last 4 digits of your SSN if you wish, you can change your PIN anytime after logging in to the system.

18 You can access the Employee Web through GECS under Staff Resources/Employee web. The Employee Web allows you to view and print your basic info, contacts, attendance, deductions, W4 info, payroll (current and history) and W2 info once your first payroll is processed.

19 You will find this form in your packet. Complete the Employee Handbook Acknowledgement form. You can access the Employee Handbook online at GECS website at: under Staff Resources/Employee Handbook. It is password protected and the password is: GECS2012PW. You must use all caps because it is case sensitive. Please return the receipt to GECS after you have read the Handbook online.

20 You must provide GECS with the results of a current TB test (within the last three years) before you can begin work. You should have those results prior to your first day of employment. Going forward, you will need to have TB tests completed every three years and provide the results to GECS Human Resources Department.

21 Your worksite supervisor will: Set your work schedule and calendar. (days/weeks, start/end hours, lunch, and break recess periods) Explain how to call in absences. (and time off) Determine the appropriate dress code. Assign you the tasks to be completed. Provide input and share information to GECS, along with monitoring and sharing your performance with GECS HR. Provide you with knowledge of the workplace safety drills and procedures, regarding emergency situations. Make sure you are familiar with your worksite location s safety plans and your responsibilities.

22 Feedback Your supervisor may complete Feedback forms regarding your performance. HR Contact HR for general information regarding training, work related injuries, TB test updates, auto insurance updates, etc. Parking Do not park in Handicapped (unless you have a permit), Reserved, or Visitor Parking, nor in driveways or school bus loading zones.

23 If schools are closed due to inclement weather, you may or may not be paid, depending on your employment contract. Watch WJRT-TV 12 or listen to WCRZ (CARS 108FM) for school closings. Other stations are listed in the handbook.

24 Administrative Guidelines These will soon be available on the GECS website at under the Staff Resources tab. You are responsible for reviewing these. Bloodborne Infectious Diseases Exposure Depending on the position, annual training is required to eliminate or minimize employee exposure. Training is mandatory for employees working with children; check with your worksite supervisor for the training plan. Training is available at the GECS website online accessible with an employee ID Number.

25 Bomb Threat/Suspicious Objects If you receive a bomb threat, notify the principal/administrator (or designee) at your worksite location immediately. Review the Bomb Threat Phone Check Sheet in the Employee Handbook (pgs ). Make sure you know your worksite s procedures.

26 Corrective Action (pgs ) Generally progressive, but depending on the circumstances, could result in accelerated action. Three levels: Verbal warning Written Warning Termination

27 Report of work related Incident Accident/injury/communicable disease/ suspected exposure to Bloodborne Infectious Diseases (pgs ). Immediately report to your supervisor. Complete the report form, available in all buildings and bus garages. Person you report incident/exposure to will forward it to GECS.

28 Confidentiality (pgs ) Do not divulge confidential information contained in any records or files of GECS or anywhere where you are working as an employee of GECS. Do not divulge confidential information to any other employee unless he/she needs it for their job. Social Security Numbers are restricted and to be kept secure. If you are asked for confidential information, refer the requestor to your supervisor.

29 Equal Employment Opportunity/Non-Discrimination (pgs ) GECS does not discriminate on basis of race, color, religion, national origin, sex, disability, age, height, weight, marital status or any other legally protected characteristic.

30 Harassment/Bullying (pgs ) Harassment of employees, applicants for employment or students is prohibited. In the unlikely event that you feel you are personally being harassed or bullied, contact your supervisor immediately. If you are not comfortable contacting your supervisor, contact the Human Resources Department or the CEO.

31 Safe and Drug-Free Workplace (pgs ) GECS employees are strictly prohibited from: the unlawful manufacture, distribution, dispensing, possession and/or use/consumption of, or being under the influence of a controlled substance and/or alcohol anywhere in the workplace or while performing job responsibilities.

32 Professional Dress Code (pgs ) GECS employees are expected to set an example in their dress and grooming, dressing appropriately for their position. They are to present an image of dignity that encourages respect. Dress requirements may be more extensive, depending on an employee s position.

33 Staff Ethics (pg. 68) All GECS employees are expected to maintain high standards in their working relationships and in performance of their professional responsibilities. Employees must exercise due care to protect the mental and physical safety of students, colleagues and subordinates.

34 Tobacco Free and Weapon Free Schools (pgs ) You are prohibited from using tobacco products on school grounds, in district facilities, in vehicles parked on school property and in school buses and other school vehicles. You are also prohibited from carrying or possessing a weapon on school premises without prior written approval of the worksite supervisor.

35 Tobacco Free and Weapon Free Schools continued (pgs ) Weapons include, but are not limited to: Firearms including guns of any type Knives and Razors Clubs Electric weapons Metallic knuckles and Martial Arts weapons Ammunition and Explosives.

36 Workplace Safety (pgs ) GECS wants to ensure its employee s working environments are free from disruptive, threatening and/or violent behavior. Employees are responsible for maintaining a safe work environment and participating in investigations as necessary.

37 Workplace Safety (pgs ) If an employee is involved in an investigation or provides information during an investigation, steps will be taken to ensure he/she does not suffer retaliation. Employees involved in inappropriate workplace behavior may be subject to corrective action.

38 You will be able to receive an ID badge after your orientation paperwork is completed and turned into GECS. ID badges are made at the GECS office; 6235 Corunna Road, Flint, Suite C. Your orientation paperwork is located at Staff Resources Employment paperwork under forms. Paperwork can be: Faxed (810) Scanned and ed Though, It is highly recommended that paperwork is taken to the GECS office to ensure it is completed correctly in order to be paid timely.

39 If you have any questions, please contact GECS at (810) or This will complete your Orientation process. Thank you and good luck in your new position!