Sports Office Manager and Receptionist

Transcription

1 Full Time, Term Time, plus 4 Weeks 5 year contract Immediate commencement 1. The College West Moreton Anglican College (WestMAC) is a Prep to Year 12 co-educational Anglican school that promotes a balanced schooling experience and individualised learning. As a WestMAC employee, you will contribute to the personal growth and academic success of our young people and be part of a professionally engaging and supportive work environment where continuous improvement, innovation, and creativity are valued. 2. Child Protection Statement of Commitment Anglican schools support the rights of children and young people and are committed to ensuring the safety, welfare, and wellbeing of students. Anglican schools are therefore committed to responding to allegations of student harm resulting from the conduct or actions of any person including that of employees. This commitment includes the provision of a safe and supportive living and learning environment for all students and requires all employees, volunteers, and visitors to model and encourage behaviour that upholds the dignity and protection of students from harm. Given our commitment to child protection, all teachers employed by WestMAC must be registered with the Queensland College of Teachers prior to appointment. This registration must be fully maintained. Queensland teachers are exempt from requiring a Working with Children Check (Blue Card), however as part of the recruitment process teachers will be subject to checks through the Anglican Schools Commission. All non-academic staff invariably interact with children on a regular basis. Many have direct supervisory and support duties which are identified in their position descriptions. All non-academic staff (ie administrative, support, facilities and ancillary) must undergo a Working with Children Check and maintain a positive notice and Blue Card. Applications must be completed prior to commencement and a positive notification is a firm condition of continuing employment. As part of the recruitment process, these staff will also be subject to checks through the Anglican Schools Commission. 2. The Role This full time, term time, plus 4 weeks, role is responsible for the effective administration of all aspects of the Sports & Extra Curricular Activities program/s at the College (Prep to Year 12). While the role reports to the Head of Sport whose operational focus is on the Middle and Senior schools and TAS (The Associated Schools) Sport, administrative tasks to support the Head of Junior Sport also form an integral part of this role. The duties of this role are worked over a 10 day fortnight which will include Saturdays, as required, during the competition seasons. When Saturdays are worked, the following Monday will be taken as a day off. Whilst fundamentally an administrative role, an interest in health and sport is desirable but not essential to fulfilling the key duties required.

2 3. Selection Criteria SC1 SC2 SC3 SC4 SC5 SC6 Eligible to work in Australia and holds a Certificate IV in Business Administration (minimum). Demonstrate a capacity to develop a climate of trust with colleagues, students, and parents in a Christian school setting in the Anglican tradition. Demonstrated high-level communication skills and specifically the ability to communicate effectively with a variety of personalities in a calm, non-emotional, proactive manner. Ability to act independently and as a member of a small team, including an ability to set priorities and take appropriate action. Ability to undertake new tasks quickly, be flexible and respond effectively to challenges and meet deadlines. Demonstrated computer skills including advanced knowledge/skills in Microsoft Office Suite. Demonstrated commitment to quality customer service. 4. What we offer The College values its employees and aims to provide a positive, nurturing and supportive workplace. At WestMAC you will be surrounded by like-minded colleagues, in a caring and professional community which acknowledges commitment, dedication, and hard work. WestMAC is an equal opportunity and family-friendly workplace, offering many benefits including: generous fee remission for enrolled children of permanent staff above award remuneration packages as per Anglican Schools Enterprise Agreement choice of superannuation funds, currently 9.5 percent super with an additional 3.25 percent employer contribution if a voluntary contribution of an additional 5 percent is paid by staff opportunity to salary sacrifice opportunities for career progression through generous provision of Positions of Added Responsibility which well exceed EA benchmarks for teaching staff access to extensive professional development, the in-house delivery of which exceeds minimum requirements to maintain QCT (Queensland College of Teachers) registration comprehensive staff-developed Professional Engagement Program (PEP) for teaching staff comprehensive Staff Wellbeing Program payment for participating in the extra-curricular program generous leave provision including an additional week of paid leave between Christmas and New Year for all non-teaching staff. 5. Submission of applications Applicants must forward a covering letter addressing the selection criteria and CV by no later than 4.00pm, Monday 29 January to: vacancies@wmac.com.au POST to: Mrs Janelle Lecinski vacancies@wmac.com.au Deputy Principal West Moreton Anglican College Locked Bag 8004 IPSWICH QLD 4305 All applications will be treated in the strictest confidence.

3 Student Protection Anglican schools support the rights of children and young people and are committed to ensuring the safety, welfare, and wellbeing of students. Anglican schools are therefore committed to responding to allegations of student harm resulting from the conduct or actions of any person including that of employees. This commitment includes the provision of a safe and supportive living and learning environment for all students and requires all employees, volunteers, and visitors to model and encourage behaviour that upholds the dignity and protection of students from harm. 1. Position Details Position: Location: Reports to: Classification: Sports and Extra-curricular Programs Head of Sport Individual Contract (TEC) 2. Position Summary This full time, term time, plus 4 weeks, role is responsible for the effective administration of all aspects of the Sports and Extra-curricular activities/programs at the College (Prep to Year 12). While the role reports to the Head of Sport whose operational focus is on the Middle and Senior Schools and TAS (The Associated School) Sport, administrative tasks to support the Head of Junior Sport also form an integral part of this role. The duties of this role are worked over a 10 day fortnight which will include Saturdays, as required during the competition seasons. When Saturdays are worked, the following Monday will be taken as a day off. Whilst fundamentally an administrative role, an interest in health and sport is desirable but not essential to fulfilling the key duties required. 3. Key Responsibilities Oversee all aspects of general office coordination. Maintain office calendar to coordinate workflow and events. Handle low-level parent complaints as required. Answer and coordinate responses to telephone and walk-in inquiries at Sports and Extra-curricular Activities Reception as required. As the Sports Organisation Representative for Blue Card screening, this role has accountability for compliance with the Blue Card System in Anglican Schools policy. This includes ensuring all processes and procedures are assiduously followed and the Sports department's Blue Card Register is accurately maintained. Writing and implementing Work Instructions that ensure legislative compliance is an integral part of the accountability of this role. Tasks will include screening applicants, processing and filing paperwork and regular communication with the College's Blue Card Screening Coordinator. Merge letters and coordinate mail outs. Coordinate transport requirements for Sport and Extra-curricular Activities as required. Coordinate students into competitions for all Interhouse, Junior TAS and TAS Swimming, Cross Country and Athletics carnivals and for all TAS and Junior TAS term and trimester sports and assist the relevant staff member with the set-up, deconstruction and running and hosting of these carnivals. Participate proactively and contribute positively to the overall development of the department.

4 Organise trophies, running sheets, invitations and general administrative tasks for TAS and Junior TAS Presentation Nights. Represent Sports and Extra-curricular Programs at Administrative Team meetings (2 per term) Coordinate and generate Ipswich District, Ipswich Independent District and Met West information and documentation and ensure it is distributed appropriately to students. Assist with the coordination of the Ipswich Independent calendar and hosting of the relevant carnivals as required. Organise and order all Sports and Extra-curricular equipment. Liaise with relevant teachers and Teachers in Charge to ensure team kits are fully stocked and available for the commencement of each season. Assist Head of Sport to source coaches. Other key responsibilities appropriate to the banding of the position as determined by the manager of the role. 4. Organisational Relationships / Extent of Authority Your immediate supervisor: Head of Sport Positions reporting to you: Nil 5. Knowledge, Skills, and Experience Skills / Knowledge Essential: Advanced knowledge and proficiency in Microsoft programs, especially Outlook, Word, Excel, and Publisher. Ability to communicate effectively with other team members and work as part of a small effective team. A cheerful disposition with customer focus and ability to be flexible. Demonstrable high-level skills of organisation and an ability to prioritise work tasks in order to meet deadlines. Effective knowledge and application of administrative systems, processes, and procedures as well as proficiency with contemporary office technology. Ability to work with minimal supervision and direction, adopt flexible, innovative and creative work practices, consistent display of initiative and manage information in a professional, discreet and confidential manner. Capacity to learn The Alpha School System (TASS) software and Meet Manager (software). Desirable: Experience in working in a school environment. Previous experience in a similar Reception/Administrative Assistant role. An ability to uphold the Anglican Schools Ethos. Interest in health and physical fitness and knowledge of sporting activities Working knowledge of the Meet Manager software administration package. Experience Minimum 3 years experience in an Administration role. 6. Technical / Professional Qualifications Certificate IV in Business Administration (minimum). First Aid Certificate or willingness to obtain is essential.

5 7. General Terms Comply with all requirements of the Anglican Church Southern Queensland Policy and Procedures Manual - Safeguarding Our Students. Comply with requirements of Queensland Workplace Health and Safety Legislation and related Workplace Health and Safety responsibilities and procedures within West Moreton Anglican College. Take full responsibility for compliance with all WestMAC policies, procedures and risk management strategies Possession of, or the ability to acquire, a current Blue Card (Working with Children Check by Blue Card Services). The College is legally obliged to warn applicants that it is an offence for a disqualified person to sign a Blue Card application form (further details regarding the Blue Card system is available via Compliance with the Staff Code of Conduct. Participate in Performance Planning and Appraisal. All employees recognise and accept that multiskilling is an essential component of the College and may be required to undertake duties that are outside their normal position description but within their skills, competency, and capability.