Internal Audit Checklist (SA8000 :2014)

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1 Effective Date: Revision: 1/ Page: Page 1 of 6 To: Management Representative Sapphire Fibres Ltd 3 Result of Internal audit is documented for your perusal as under. Please make sure that the necessary measures are taken for the removal of discrepancies. Audit Date : 24, 25, 26, May 2016 Sr. No SA 8000 Clause no 1. 1.Child Labour Points to be verified Evidence checked Whether complying /No a) Check the age proof of the persons working in the organization. [Age should be above 18 years] b) Check how subcontractor s employees are also covered in this aspect. c) In case child Labour is available check what is the action taken for remediation of child Labour. [Schooling, financial support] d) No child Labour shall be engaged. e) Young workers [age: 1518] can be engaged. They should be assigned jobs which are fit for young people only. Young workers register is to be maintained. f) Young worker s duty time and schooling shall not exceed 10 hours. Duty hours will not exceed 8 hours. No night shift is allowed. g) If there are any hazardous workyoung workers should not be exposed to it. h) In the absence of age proof, the competent medical authority s certificate of age can be accepted. Personal Files Checked Child Labour Not Engaged Policy for Prohibition of child Labour NC ref

2 Effective Date: Revision: 1/ Page: Page 2 of Forced and Compulsory Labour a) Compulsory deposit of money to be employed in the job is not allowed. b) Ask employees whether their identity cards are certificates are held by the company as a condition for employment. c) The company should not deduct part of salary to force the continuation of the workers. d) Check with employees whether such deductions are done. e) Check whether security guards are used to force workers to remain in the job. f) Check whether the employees have the freedom to resign and go away if they so desire. There should be no hindrance on them. g) Whether people of external origin (without proper papers) are held as employees? Policy for Prohibition of Forced Labour Workers Interviewed of Payment Worker s Interview No Forced Labour Worker s Interview 3. 3.Health and Safety a) Check the list of chemicals and their MSDS. b) Whether safety precautions as per the MSDS are followed? c) Whether adequate personal protective equipment is available? (Mask, glove etc.) d) Is there an officer responsible for health and safety? e) Are exits marked clearly f) Has the company conducted risk analysis on the materials, processes and equipment s [Health and Safety]? g) Whether health and safety training has been given? h) Whether employees are aware of the hazardous associated with their area of operation and how to protect themselves? i) Whether adequate personal is trained in firefighting? j) Whether adequate personal is trained in first aid? Checked HS Representative Nominated H & S Training Trained Fire Party Member No Update NC 1

3 Effective Date: Revision: 1/ Page: Page 3 of Freedom Of Association And Right To Collective Bargaining. k) Whether emergency preparedness plan is available? l) Whether accident register is maintained? m) Whether emergency evacuation points are identified? n) Whether sufficient first aid boxes are available? o) Whether emergency plan and the H&S manual are amended based on experiences? p) Whether pregnant women and feeding mothers are given jobs which are fit for their state? q) Whether proper drinking water is provided? r) Whether dormitories provided by the company are clean, safe and have adequate toilets? a) Whether unions are allowed in the company? b) How many unions are there? c) Are employees free to join unions (and that of their choice) d) Whether worker representatives are elected? 5. 5.Discrimination a) Whether equal pay for equal work is given? b) How promotion decisions are made (among worker category) c) Whether people of particular religion, region, and sex are discriminated against? d) Whether restrictions are there which prevent practices related to religion, region. e) Are pregnant women discriminated against? f) Are women dismissed when found pregnant? g) Are women subjected to sexual harassment? Trained First Aider Emergency Doors Provided Provided No Union Elected Waged & Salary No Discrimination No Discrimination

4 Effective Date: Revision: 1/ Page: Page 4 of Dsciplinary practices a) Are standing orders available? b) Are they followed? c) How is disciplinary action taken? Updated Labour Code As Per Law As Per 7. 7.Working hours a) The company exceeds 8hour duty per day per head b) What is the normal overtime level? c) Work week cannot exceed 48 hrs. d) Overtime shall not exceed 12 hours per week. e) Is one day weekly off given? f) Exceptions are approved by the clause 7 of the SA 8000 standard and competent legal authority is allowed Remuneration a) Are minimum wages as per regulation paid? b) Are the minimum wages meeting the basic need wages [BNW see guidance note for calculations]? c) Are there pay slips with full wage details? [including explanation of deductions] d) Whether premium rates are paid for overtime 2 hr. per day Salary & Wage BNW Working Pay Slip Overtime

5 Effective Date: Revision: 1/ Page: Page 5 of Management Systems a) Is there a defined and documented SA policy (in local language also)? b) Is it displayed prominently? c) Does it include a commitment to meet national laws related to Labour welfare? d) Is there a senior officer appointed as SA 8000 MR? e) Are there worker representatives who can interact with management on SA 8000 matters? f) Is the representative freely elected from among workers? g) Are works committees established? h) Are top management reviews conducted formally regarding SA 8000 performance and arrive at divisions for improvement? i) Is worker training on SA aspects provided? j) Is SA performance monitored? Audited? k) Are undertakings obtained from suppliers and subcontractors on compliance to SA 8000 requirements l) Are there home workers? m) Whether all welfares/safety measures are provided to home workers? n) Whether home worker records are maintained by the company? o) Whether audits are conducted on home worker? p) Root because analysis is done on all concern and action is taken to avoid recurrence. q) Is there regular communication with interested parties on SA 8000 performance? Display A Board in local Language MR Authority Letter Worker Representative Elected Election Training Internal audit Supplier Evaluation C/A, P/A Procedure Web Developed as Sapphire.com.pk/sfl3 Not updated NC 2

6 Effective Date: Revision: 1/ Page: Page 6 of 6 NOTE: O Means for Observation; NC Means for Nonconformity Signature of Auditor # 1 Signature of Auditor # 2 Signature of Auditor # 3 Signature of Auditor # 4 Signature of Auditor # 5 Mr. Muhammad Hanif Mr. Sabir Raza Mr. Muhammad Munib Mr. Muhammad Nawaz Mr. Manzoor Hussain Management Representative

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