Job Description Resourcing Advisor Band 4

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1 HUMAN RESOURCES & ORGANISATIONAL DEVELOPMENT Job Description Resourcing Advisor Band 4 Contact: Margaret Mcloughlin Group Head of HR Resourcing Medway NHS Introduction Foundation Trust ext March 2017

2 JOB DESCRIPTION Role: Resourcing Advisor Banding: Band 4 Directorate: HR & OD Responsible to: Resourcing Manager Accountable to: Head of Resourcing Hours: 37.5 Job Purpose: A quality assurance and customer focused role to ensure that all administrative tasks associated with the recruitment process are checked and monitored in line with set Key Performance Indicators. The Workforce Resourcing Co-ordinator will be required to oversee recruitment activities such as assessment days and other duties to support the Workforce Resourcing Assistant. The individual will also be expected be a recruitment directorate lead for a directorate Organisational Structure Head of Resourcing (8A) Resourcing Team Leader (5) Resourcing Advisor (4) On-boarding Coordinator (4) Resourcing Administrator (3) Key Responsibilities Trac Responsibilities New vacancy submissions on TRAC (to include adverts & Job Descriptions)

3 TRAC Vacancy Approval process Posting of adverts, monitoring & downloading from NHS Jobs Running Directorate/Departmental Reports through TRAC Being a super user Being a trouble-shooter and providing advice on TRAC related issues. Ensuring the quality of all recruitment data through daily checks of: All candidate recruitment pre-employment requirements management and data prior to contract being issued All contracts generated by Workforce Resourcing Assistants Ensuring all candidates are contacted by their relevant Workforce Resourcing Assistant during their recruitment process Ensuring all Pre-employment checks are compliant with the up to date NHS Employment Standards To provide Leadership on all staff group assessment days: Ensure all necessary preparation is complete Enable day to run smoothly by liaising with relevant parties and ensuring availability when required Feedback to wider teams regarding results Implementing and assisting with the development of assessment day strategies Ad Hoc recruitment duties may also include: Assisting with shortlisting for bulk recruitment Hosting recruitment training sessions for internal staff Assisting recruitment managers with DBS Meetings with applicants. Management of the Generic recruitment inbox Supervising the workforce resourcing Assistant in recruitment matters.

4 Events Administration Aiding and assisting with the Resourcing Manager on all recruitment events that the Trust undertakes, to include but not limited to: Assisting in contacting key parties to arrange/ organise upcoming events e.g. schools, universities, local job fairs. The above list should not be considered exhaustive and ad hoc tasks for the Resourcing Team and wider HR Team may be delegated in line with organisation s needs. Key Working Relationships Internal Departmental Managers/Heads of Service, colleagues within the HR Directorate, Management Accounts and Occupational Health and all other internal stakeholders External Colleagues within local NHS organisations Other providers in the local Healthcare Economy, School and University contacts and all other external stakeholders Main Conditions of Service Registered Health Professional All staff who are members of a professional body must comply with standards of professional practice / conduct. It is the post holder's responsibility to ensure they are both familiar with and adhere to these requirements. Registered Nurses must maintain professional registration with the Nursing and Midwifery Council (NMC) and in line with the Trust Professional Registration with Regulatory Bodies Policy. From April 2016 there will be a requirement for all registered nurses to revalidate in line with guidance from the NMC. Our Vision and Values All staff must commit to our Vision and Values and exhibit behaviours in line with our new Values. Bold Every Person Counts Sharing and Open Together We are inspiring and ambitious We are respectful and supportive We are open and speak up We are inclusive and responsible

5 Mandatory Training All staff must complete on-going mandatory and role-specific training pertinent to their post, and this should be confirmed with their line manager. Quality Assurance The Medway NHS Foundation Trust has adopted comprehensive quality assurance, and all members of staff employed by the trust are expected to play their part. The aim is to provide a good quality service, which the customer accepts is appropriate and which is provided in the best possible way Health & Safety Staff are required to observe local Health & Safety arrangements and take reasonable care of themselves and persons who may be affected by their work. Equal Opportunities Staff are required to comply with the Medway NHS Foundation Trust's approach to equal opportunities and treat everyone the same, regardless of their gender, race, disability, marital status, religion or belief, sexual orientation, gender reassignment or age. Risk Management All post holders have a responsibility to report risks such as clinical and nonclinical accidents or incidents promptly. They are expected to be familiar with the Trust s use of risk assessments to predict and control risk, as well as the incident reporting system for learning from mistakes and near misses in order to improve services. Post holders must also attend training identified by their manager, or stated by the Trust to be mandatory. Infection Prevention and Control All post holders have a personal obligation to act to reduce healthcare associated infections (HCAIs). They must attend mandatory training in Infection Control and be compliant with all measures required by the Trust to reduce HCAIs. All post holders must comply with Trust infection screening and immunisation policies as well as be familiar with the Trust s Infection Control Policies, including those that apply to their duties, such as Hand Hygiene Policy and Trust procedures for use of personal protective Equipment, safe procedures for using aseptic techniques and safe disposal of sharps.

6 Information Governance Staff are required to keep all patient and staff information confidential unless disclosure is expressly authorised by your employer. Misuse of or a failure to properly safeguard any data considered to be confidential may be regarded as misconduct/gross misconduct and a disciplinary offence. Patient Experience Staff should ensure that they help to create a positive patient experience at all stages of a patient s interaction with the hospital and help to improve the patient experience within the hospital environment. Safeguarding Children and Vulnerable Adults Job description The Trust is committed to the protection of children, young people, their families and vulnerable adults accessing its services. Promoting the message that safeguarding is everyone s business is vital to ensure our patients are protected and safe from abuse. To this end you must comply with Trust s and the Kent and Medway Safeguarding Board s policies on safeguarding children, young people and vulnerable adults. All staff no matter where they work or which age group of patients they work with must be aware of their responsibility to act when they feel a child, young person or vulnerable adult has been or is at risk of abuse. Uniform All staff must adhere to the Trust Nurses / Midwives Uniform Policy Job Description The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder. Smoke Free Medway Medway Maritime Hospital will become a smoke free site. This means that smoking is completely prohibited in all Trust buildings, grounds and car parks for patients, visitors, staff and contractors. This will ensure that the hospital is a better place to work and a better place for our patients to be treated. If you are currently a smoker and would like to receive free stop smoking advice, please contact the Medway Stop Smoking Service on or

7 PERSON SPECIFICATION The person specification sets out the essential qualifications, experience, skills, knowledge, personal attributes and other requirements which the post holder requires to perform the job to a satisfactory level. Without these qualities applicant cannot be appointed to the post. Role: Resourcing Advisor Qualifications 3 A Levels or educated to a NVQ Level 4 or having experience that can show similar competence Knowledge Significant recruitment experience, preferably in an NHS acute hospital setting or a similarly high-volume / professional environment Good knowledge of Microsoft Packages (essentials include outlook, excel & word) Good working knowledge of the recruitment system TRAC A Good understanding of the NHS Employment Standards Values Exhibits behaviours in line with Trust Values: Bold We are inspiring and ambitious Every Person Counts We are respectful and supportive Sharing and Open We are open and speak up Together We are inclusive and responsible Experience Experience of working with line management to aid project implementation Experience of customer service or dealing with general public Personally highly motivated Application Interview Reference Application Interview Reference Application Interview Reference

8 and able to overcome barriers at all levels Skills Able to demonstrate good interpersonal skills to communicate with a range of health service professionals of all levels on day-to-day matters. Excellent customer service skills Able to pay close attention to detail in written and electronic communication and information storage Able to work autonomously and make lower level decisions Able to act as a professional representative of the Trust during both internal and external events Able to organise, prioritise and adjust own workload in relation to the priorities of the department on a daily basis Able to work as part of a multi-disciplinary team to ensure high quality administrative support The ability to suggest changes to own practice Application Interview Reference

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