Audit and Accounting Services Request For Proposals. Issued: Tuesday, July 8, Due: Monday, July 21, 2014 at 5 PM

Transcription

1 Audit and Accounting Services Request For Proposals Issued: Tuesday, July 8, 2014 Due: Monday, July 21, 2014 at 5 PM th Avenue, Suite 310 Bayside, NY P: F: info@baysidevillagebid.com Bayside Village BID Audit and Accounting Services RFP July 2014

2 Our organization is accepting proposals from CPA firms to provide audit (and tax) services for our organization in the future. We invite your firm to submit a proposal to us by July 31, 2014, for consideration. A description of our organization, the services needed, and other pertinent information follows: Background of the Bayside Village Business Improvement District, Inc. The Bayside Village Business Improvement District is a 501(c)(3) not for profit organization, representing the property owners, businesses and residents along Bell Boulevard from Northern Boulevard to 35th Avenue and a portion of 41st Avenue in Bayside, NY. Some of the services provided to the membership of the BID includes supplemental sanitation, marketing, beautification and government relations. The BID operations are governed by New York State and New YorkCity laws. The BID's annual assessment is $155,000 and is able to successfully fundraise an additional $15,000 every year. The organization has a June 30 fiscal year-end, with a requirement to file all federal and state related tax filing s and audited financial statement with the related government agencies by November 15th of each year. Services to Be Performed Your proposal is expected to cover the following services: 1. Annual audit including all necessary booking keeping changes to be completed in compliance with the previously mentioned filing requirement 2. Meetings with audit committee and or board of directors, as necessary 3. Tax filings for the organization Key Personnel Following are key contacts for information you may seek in preparing your proposal: Mr. Lyle Sclair Executive Director (718) Requests for additional information, visits to our site, review of prior financial statements and tax returns, should be directed to Mr. Sclair. Previous budgets and financial documents can be found on the organizations website Please return the completed proposal to my attention at the address provided. Relationship With Prior CPA or Current Service Provider These services have been provided by Liberto and Milo, CPAs. However, that firm is no longer able to provide the services our organization requires. In preparing your proposal, be advised that management will give permission to contact the prior auditors. Bayside Village BID Audit and Accounting Services RFP July 2014

3 Fees The Bayside Village BID will only accept BIDs that offer a flat rate for service. The Fee would cover the services need by the organization during the current fiscal year. Please note your fee schedule (Monthly, Quarterly, Semi-Annually, Annually). Please include Fee information for the BID s FY15, 16 and 17. Your Response to This Request for Proposal In responding to this request, we request the following information: 1. Detail your firm s experience in providing auditing and tax services to organizations in the not-forprofit industry, specifically other BIDs, as well as associations of a comparable size to Bayside Village BID. 2. Provide information on whether you provide services to any related industry associations or groups. 3. Discuss the firm s independence with respect to Bayside Village BID. 4. Discuss commitments you will make to staff continuity, including your staff turnover experience in the last three years. 5. Identify the partner, manager, and in-charge accountant who will be assigned to our job if you are successful in your bid, and provide biographies. Indicate any complaints against them that have been leveled by the state board of accountancy or other regulatory authority, if any. Indicate any corrective actions that have been taken by the firm with respect to these people. 6. Describe how your firm will approach the audit of the organization, including the use of any association or affiliate member firm personnel and the areas that will receive primary emphasis. Also discuss the firm s use of technology in the audit. And finally, discuss the communication process used by the firm to discuss issues with the management and audit committees of the board. 7. Set forth your fee proposal for the 2014 audit, with whatever guarantees can be given regarding increases in future years. Provide your proposed fee for the required quarterly review work and for tax preparation. Your fee proposal should also delineate hours by level of staff. Please submit this information in separate sealed envelope. 8. Provide the names and contact information for other similarly sized clients of the partner and manager that will be assigned to our organization for reference purposes. 9. Describe how and why your firm is different from other firms being considered, and why our selection of your firm as our external accountants is the best decision we could make. 10. Include a copy of your firm s most recent peer review report, the related letter of comments, and the firm s response to the letter of comments. Evaluation of Proposals The Bayside Village BID will evaluate proposals on a qualitative basis. This includes our review of the firm s peer review report and related materials, interviews with senior engagement personnel to be assigned to our organization, results of discussions with other clients, and the firm s completeness and timeliness in its response to us. Bayside Village BID Audit and Accounting Services RFP July 2014

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