Derbyshire Constabulary INFORMATION SHARING POLICY POLICY REFERENCE 06/101. This policy is suitable for Public Disclosure
|
|
- Roderick Clarke
- 6 years ago
- Views:
Transcription
1 Derbyshire Constabulary INFORMATION SHARING POLICY POLICY REFERENCE 06/101 This policy is suitable for Public Disclosure Owner of Doc: Head of Information Management Date Approved: April 2005 Review Date: December
2 INDEX Heading Page No 1. Policy Identification Page Legislative Compliance Introduction Policy Statement Procedures Monitoring and Review Appeals Legislative Compliance Pack Part 1 Human Rights Part 2 Equality and Diversity Part 3 Customer Service Part 4 Data Protection Part 5 Health and Safety Part 6 Information Security Part 7 Freedom of Information Part 8 Bureaucracy Impact Part 10 Consultation 2
3 1. Policy Identification Page Policy title: Information Sharing Policy Registry Reference number: 06/101 Policy implementation date: Original version April 2005 Policy review date: December 2016 Department / Division responsible: Policy owner: Corporate Services Head of Information Management Last reviewed by: Jenna Boulter Date last reviewed: February 2014 Impacts on other policies / guidance / documents (list): ACPO (2005) Code of Practice on the Management of Police Information ACPO (2010) Guidance on the Management of Police Information ACPO Data Protection Manual of Guidance 2010 ACPO Community Security Policy 2009 Data Protection Act 1998 Information Management Strategy Information Commissioner s Data Sharing Code of Practice 2011 Security Classification: Disclosable under FOI Act: YES Policy to be published on Intranet YES Policy to be published on Force Website NO Policy disclosable to public via FOI request YES 3
4 2. Legislative Compliance This document has been drafted to comply with the principles of the Human Rights Act. Proportionality has been identified as the key to Human Rights compliance, this means striking a fair balance between the rights of the individual and those of the rest of the community. There must be a reasonable relationship between the aim to be achieved and the means used. Equality and Diversity issues have also been considered to ensure compliance with the Equality Act 2010 and meet our legal obligation in relation to the equality duty. In addition, Data Protection, Freedom of Information and Health and Safety Issues have been considered. Adherence to this policy or procedure will therefore ensure compliance with all relevant legislation and internal policies. 3. Introduction The Derbyshire Constabulary is committed to working in partnership with other agencies involved in providing services to the public. It is recognised that the exchange of relevant information between such bodies is fundamental to achieving an effective quality service. This policy applies to all Derbyshire Constabulary staff whether working on Derbyshire police premises or remotely. The Chief Constable together with other key partners in Derbyshire has signed up to the Derbyshire Partnership Forum Information Sharing Protocol, which sets out a framework for information sharing across the respective organisations. The Protocol commits the partner organisations to draw up information sharing agreements to meet specific business needs in an agreed format. This policy provides a framework for the management of information sharing initiatives within the Force to recognise and align local procedures to national agreements and protocols where appropriate. This policy and guidance should be read in conjunction with the ACPO (2010) Guidance on the Management of Police Information, Second Edition which requires that protocols or Information Sharing Agreements are in place and adhered to between key Crime and Disorder Reduction Partnerships, Youth Offending Teams and other key partnership agencies including Neighbourhood Action Groups and Local Safeguarding Children s Boards and other law enforcement or prosecuting agencies. It should also be read in conjunction with the Information Commissioner s Data Sharing Code of Practice 2011 which aims to provide guidance on the practical measures that should be implemented to ensure compliance with the Data Protection Act This policy further requires that agreed processes are in place for sharing information held by partners and that processes exist for the review and evaluation of information from other agencies and partners into the organisational memory. It also relates to: Data Protection Act 1998; Government Protective Marking Scheme; 4
5 ACPO/ACPOS Information Systems Community Security Policy; ACPO (2005) Guidance on the National Intelligence Model; Common Law Duty of Confidentiality; UK Government Transparency Agenda; Information Commissioner s Office Data Sharing Code of Practice 2011; Other relevant legal gateways for the disclosure of information. Where appropriate, national protocols will be acknowledged and local arrangements will be aligned accordingly. This policy does not preclude the urgent sharing of information to safeguard children and vulnerable adults, nor does it preclude the sharing of information between Police forces for a policing purpose. Aims To facilitate the lawful exchange of information; To ensure that Information Sharing Agreements adhere to common standards; To provide realistic expectations for agencies and partners; To improve public services through an increased capability of all stakeholders to make informed decisions about how best to protect the public; To support operational policing requirements and associated strategic partnership objectives through effective working arrangements; To provide all staff with the appropriate guidance with regard to the sharing of information with other agencies, to ensure that realistic expectations prevail and that common standards are applied across the partner organisations to address compliance with the principles of the Data Protection Act 1998 and other relevant legal obligations; To ensure that any use of data is lawful, properly controlled and the Data Protection rights of individuals are respected. It is important that high quality customer service is provided as part of the Information Sharing Policy and the standards specified in the Customer Service Policy apply through-out this document. 4. Policy Statement Derbyshire Constabulary recognises the emerging importance of partnership working and the consequential demands for greater sharing of information between the Constabulary and its partners. By information sharing the force will secure continuous and sustained improvement in the exchange of information to and from partner agencies to assist in the prevention and detection of crime, the apprehension and prosecution of offenders and to prevent harm. 5
6 Where information sharing requirements are identified to support any business area to work more effectively with partner agencies, an Information Sharing Agreement shall be produced ensuring that public confidence in the Constabulary is not undermined by concerns that it does not manage information appropriately. 5. Procedures Definition of Information Sharing Information Sharing means the disclosure of data from one or more organisations to a third party organisation or organisations, or the sharing of data between different parts of an organisation. Types of Information Sharing There are two types of information sharing: - Systematic: - routine information sharing where the same data sets are shared between the same organisations for an established purpose. Ad hoc or one-off : -organisations may decide or be asked to share data in situations which are not covered by any routine agreement, for example, in an emergency. This policy applies to both systematic and ad hoc information sharing. Information Subject to this Policy The policy encompasses all personal information processed electronically (e.g. computer systems, CCTV, audio etc.) and in paper records; and sensitive police data including any information classified as RESTRICTED or above under the Government Protective Marking Scheme. Business Needs Where a Divisional commander or Head of Department identifies that a business need exists for the exchange of information between the police and partner organisations, the following arrangements will apply. The Divisional Commander or Head of Department shall appoint a Designated Manager to liaise with the partner organisations and oversee the development of an Information Sharing Agreement on behalf of the Force. The Designated Manager shall identify the specific objectives to be achieved, the nature of the information to be shared, what arrangements will be in place to facilitate the partner aims and how the information sharing processes will be managed. The Force Data Protection Officer will provide assistance to Designated Managers in negotiating and producing relevant agreements. A template document and guidance notes will be available. Where it is necessary to make any amendments to any specific agreements, the Force Data Protection Officer will provide necessary support and guidance. 6
7 Where an Information Sharing Agreement is being led or driven by a partner agency, the Force Data Protection Officer will provide such assistance as is required by the Designated Manager to meet the terms of this policy. Governance and Authorisation Any proposed agreement shall be considered by the relevant Business Lead who must be satisfied that the business requirements are met and that the terms of the agreement can be effectively resources and managed. This will include the consideration and adoption of any relevant national agreements at a local level, or Information Sharing Agreements promoted or presented by partner agencies. Any proposed agreement will be submitted to the Force Data Protection Officer for data protection compliance and approval who will authorise documents, as appropriate on behalf of the Chief Constable. The Force Data Protection Officer shall maintain a central registry of all authorised agreements and will make this available to all relevant staff, as required. Original endorsed documents shall be retained as part of a central registry. Where no information sharing agreement is in place reference must be made to the disclosure of information policy. Content of Agreements Information sharing agreements will seek to specifically address the following: Partners Who the partners are and their responsibilities; Purpose The specific business objective for information sharing; The information to be shared What information is required; Fair and lawful processing The specific lawful powers for processing the information; How the information may be used How the information is intended to be used and any restrictions that may apply; Information quality What standards will apply for data quality and how errors will be handled; Information retention, review and disposal How long the information is to be retained and details of specific review and disposal arrangements; Access and security an explanation of the standards and conditions required to protect the information, having regard to the nature of the data to be shared and the harm which might arise from any compromise; General operational guidance Any operational guidance relevant to the purpose; Management of the agreement Handling of complaints, requests for information under the Data Protection Act 1998 or Freedom of Information Act 2000, review of the agreement, signatories, closure, termination and indemnity. Responsibilities The Chief Constable remains statutorily responsible for the Constabulary s use of personal data under the Data Protection Act
8 The Force Data Protection Officer is responsible for managing the Chief Constable s statutory obligations in respect of data protection and for ensuring the annual review of all Information Sharing Agreements. The Business Lead usually the Divisional Commander or Head of Department will determine business priorities; ensure the partnerships and information to be are appropriate and will commit resources where necessary. The Designated Manager for any specific information sharing agreement will retain overall responsibility for its day to day management. The Designated Manager shall ensure that information sharing arrangements are consistent with this policy and that all users are sufficiently trained in the agreement s operation. The Designated Manager will ensure that processes are in place for the review and evaluation of information from other agencies and partners into the organisational memory. Each Information Sharing Agreement will be reviewed at least annually by the Designated Manager to ensure that the agreement is achieving its purpose and the actual process of information sharing is operating effectively. The review will include contact lists being up to date, changes, if required, which are approved and recorded, and a decision either to terminate or extend the agreement. Supervisors are responsible for ensuring that monitoring processes are in place to ensure that a user s decision to share meets the policing purpose and the adherence to risk assessment processes, where necessary. Supervisors will ensure that quality assurance processes are in place in accordance with force policy. Users are responsible for complying with relevant data quality standards and ensuring that information collected and shared is for a policing purpose and any disclosure is lawful, for a statutory purpose and is proportionate and necessary. Legal Responsibilities The legal circumstances relating to the sharing of police information can be summarised into three distinct groups: Those required to under statute ( Express or Statutory obligations); Those permitted to under statute ( Express or Statutory Powers); Those made under common law to support the policing purposes including information sharing and dissemination (Common Law). Express (Statutory) Obligations these apply where there a specific legal obligation to disclose Police information to another party. Where there is a frequent and continuing need for the Force to disclose information, a Memorandum of Understanding (MOU), Service Level Agreement (SLA), or an Information Sharing Agreement (ISA) that clearly sets out the statutory obligations of the organisations involved, together with procedures for managing them, should be used for effective, timely and consistent disclosure. Such statutory obligations include: Disclosures to the Disclosure and Barring Service (formerly Criminal Records Bureau) under Part V of the Police Act Schemes to protect children and vulnerable adults. Court Orders. 8
9 Express (Statutory) Powers this applies when there is a specific legal power, but not an obligation to share Police information. Express powers and statutory obligations are often referred to as legal gateways. An express power is designed to facilitate disclosure of information for certain purposes. When the Force is requested to share information with a partner, that partner must identify a legal power to lawfully request and use such information, for example, Social Services may request information under Section 47 of the Children s Act 1989, which allows local authority social services departments to request information from other agencies as part of child protection enquiries. Common Law When Derbyshire Constabulary is asked to share information with a partner Agency where a statutory obligation or power does not exist, a policing purpose must be established, as any decision to share is risk based and must be balanced against the requirements of the common law duty of confidence and the Data Protection Act Implied powers Where no express statutory power to share or receive data exists, such a power may be implicit in the provisions defining the relevant powers or functions of the requesting agency. Many activities of statutory bodies will necessarily be carried out pursuant to implied statutory powers, given the difficulty of defining expressly all the activities that they may carry out in connection with their day to day functions. When considering whether a body has an implied power to share data, it is firstly necessary to identify the function or activity to which that sharing would be ancillary. If the body does not have the power to perform that function or activity, there can be no implicit power to share data. Account should also be taken of other relevant statutory provisions that might expressly or implicitly prohibit the data sharing that is being proposed. Guidance on implied powers should be sought from the Force Data Protection Officer before relying on such power as a basis for disclosure or sharing. Whatever the source of the power to share information is, it must be checked that the power covers the particular disclosure or information sharing that is proposed. Any Information Sharing Agreement shall contain clear details of the legal basis which is being relied upon. Deciding to share personal data When deciding whether to enter into an agreement to share personal data, the objective of the sharing of the data should be identified. The potential benefits and risks should be considered and the likely results of not sharing the data should be taken into account. The following questions are factors to consider: What is the sharing meant to achieve? There should be a clear purpose and objective or set of objectives; What information needs to be shared? Not all personal data has to be shared, ensure that only the data that is necessary to meet the objective is shared; Who requires access to the shared personal data? Need to know principles should be applied; When should it be shared? Set out whether it should be an on-going, routine process, or if it should only apply in certain circumstances; How should it be shared? Set out protocol for sharing and address security issues; How can we check the sharing is achieving its objectives? Review policy frequently to check it is still appropriate and confirm that safeguards still match the risks; What risk does data sharing pose? Is any individual likely to be damaged by it or to object? Might it undermine any individual s trust? 9
10 Could the objective be achieved without sharing the data or by anonymising it? It is not appropriate to use personal data when the same result could be achieved without using personal data; Will any of the data be transferred outside of the European Economic Area (EEA)? The requirements of Principle 8 of the Data Protection Act 1998 will apply. Guidance on Principle 8 is published by the Information Commissioner. Conditions for processing Principle 1 of the Data Protection Act 1998 states that organisations have to satisfy one or more conditions in order to legitimise their processing of personal data, unless an exemption applies under schedules two and three of the Act. It is good practice to identify the relevant conditions for processing within the Information Sharing Agreement to further demonstrate how the processing is lawful. Fairness and transparency The Government Transparency Agenda has identified that organisations have a duty to act visibly, predictably and understandably to promote participation and accountability. Information Sharing Agreements provide shared understanding, test necessity and proportionality and result in a consistent approach to the sharing of information. Information Sharing Agreements will be published internally in accordance with the Force s Freedom of Information Publication Scheme for the information of all staff and where appropriate, externally on the Constabulary website for the purposes of fairness and transparency. Where agreements contain sensitive procedures these should be appended to the agreement and identified as not suitable for disclosure. Security The Information Sharing Agreement and associated arrangements will identify the relative terms and conditions for the secure sharing of information in accordance with the ACPO Community Security Policy, the relevant national standards and the Data Protection Act Whilst a standard set will commonly apply, it will be necessary to establish what and if any standards are appropriate to protect the integrity of any given partnership agreements. 6. Monitoring and Review Subject to any new legislation or changes in case law, which require immediate amendments, this document will be reviewed annually by the Head of Information Management, Corporate Services. 7. Appeals Process If a member of staff has an issue with the application of this policy they should raise this in the first instance with their Line Manager. Staff may have recourse to the Dispute Resolution Procedure. Members of the public who take issue with the application of this policy have recourse to the police complaints system. 10
11
Derbyshire Constabulary GUIDANCE ON POLICE STAFF JOB EVALUATION USING HR PROGRESS POLICY REFERENCE 08/218
Derbyshire Constabulary GUIDANCE ON POLICE STAFF JOB EVALUATION USING HR PROGRESS POLICY REFERENCE 08/218 This guidance is suitable for Public Disclosure Owner of Doc: Head of Department, Human Resources
More informationHumber Information Sharing Charter
External Ref: HIG 01 Review date November 2016 Version No. V07 Internal Ref: NELC 16.60.01 Humber Information Sharing Charter This Charter may be an uncontrolled copy, please check the source of this document
More informationDerbyshire Constabulary POLICE STAFF PROBATIONARY PERIOD GUIDANCE POLICY REFERENCE 06/169. This guidance is suitable for Public Disclosure
Derbyshire Constabulary POLICE STAFF PROBATIONARY PERIOD GUIDANCE POLICY REFERENCE 06/169 This guidance is suitable for Public Disclosure Owner of Doc: Head of Department, Human Resources Date Approved:
More information1.0 Rationale. 2.0 Intention. 3.0 General Principles. 4.0 Guidance, Procedures & Tactics. 5.0 Challenges & Representations
Policy Title MoPI Review, Retention and Disposal Policy CCMT Sponsor Director of Information, Science and Technology Department/Area Information Management Department Section/Sector 1.0 Rationale 2.0 Intention
More informationData Protection Policy
THE CIPPENHAM SCHOOLS TRUST Data Protection Policy *Date for revision: Summer Term 2018 Responsibility for policy: Responsibility for operational: Trustees Trustees Reviewed by Directors: *subject to any
More informationData protection (GDPR) policy
Data protection (GDPR) policy January 2018 Version: 1.0 NHS fraud. Spot it. Report it. Together we stop it. Version control Version Name Date Comment 1.0 Trevor Duplessis 22/01/18 Review due Dec 2018 OFFICIAL
More informationInformation Governance Policy
Information Governance Policy Version: 4.0 Ratified by: NHS Bury Clinical Commissioning Group Information Governance Operational Group Date ratified: 19 th September 2017 Name of originator /author (s):
More informationNOT PROTECTIVELY MARKED. Stop and Search Improvement Plan 2016/17 Code Phase III. 1 Version 2.0 October 2016 NOT PROTECTIVELY MARKED
Stop and Search Improvement Plan 2016/17 Code Phase III 1 Version 2.0 October 2016 (Code Phase III) Version 0.1 January 2016 Version History of Amendments Date 2.00 Addition to Training Needs Analysis
More informationGeneral Optical Council. Data Protection Policy
General Optical Council Data Protection Policy Authors: Lisa Sparkes Version: 1.2 Status: Live Date: September 2013 Review Date: September 2014 Location: Internet / Intranet Document History Version Date
More informationInformation Governance Policy and Management Framework
Putting Barnsley People First Information Governance Policy and Management Framework Version: 2.0 Approved By: Governing Body Date Approved: February 2014 Name of originator / author: Richard Walker Name
More informationData Protection Policy
Data Protection Policy StCH Data Protection Policy - POL 53 vs1 - July 2016 1 Document Control Table Document Title: Data Protection Policy Document Ref: POL 53 Author (name and job title): Karen Anderson,
More informationData Protection. Policy
Data Protection Policy Why do we need this policy? What does the policy apply to? Which parts of SQA are affected? SQA is committed to adopting best practice in protecting the personal information of all
More informationDerbyshire Constabulary PART-TIME WORKING FOR POLICE OFFICERS POLICY POLICY REFERENCE 06/107. This policy is suitable for Public Disclosure
Derbyshire Constabulary PART-TIME WORKING FOR POLICE OFFICERS POLICY POLICY REFERENCE 06/107 This policy is suitable for Public Disclosure Owner of Doc: Head of Department, Human Resources Date Approved:
More informationHR Policy: Disclosure and Barring Checks. Contents
HR Policy: Disclosure and Barring Checks Contents 1. Introduction and Purpose... 2 2. University Position... 2 3. Relevant Roles and Positions... 2 4. Process... 3 5. Portability... 4 6. Payment... 4 7.
More informationGwybodaeth Dan Reolaeth. Gwynedd Council DATA PROTECTION POLICY FINAL 2.0. September Information Management Service. Approved
Gwybodaeth Dan Reolaeth Gwynedd Council DATA PROTECTION POLICY FINAL 2.0 September 2015 Information Management Service 1. Introduction The Council makes considerable use of personal information in all
More informationDate: INFORMATION GOVERNANCE POLICY
Date: INFORMATION GOVERNANCE POLICY Information Governance Policy IGPOL/01 Information Systems Corporate Services Division March 2017 1 Revision History Version Date Author(s) Comments 0.1 12/12/2012 Helen
More informationMS Society Disclosure policy and procedure - Scotland
MS Society Disclosure policy and procedure - Scotland Disclosure policy 1 Purpose and scope 1.1 The objectives of this policy and procedure are to ensure: the vulnerable groups who use our services and
More informationConsultation: Covert Surveillance and Covert Human Intelligence Sources Codes of Practice
Consultation: Covert Surveillance and Covert Human Intelligence Sources Codes of Practice Ministerial Foreward The use of covert techniques by law enforcement agencies are a vital part of protecting the
More informationGuidance to agencies on public protection
Guidance to agencies on public protection arrangements (PPANI) Article 50, Criminal Justice (Northern Ireland) Order 2008 Guidance to agencies on public protection arrangements (PPANI) Foreword by the
More informationIsle of Wight Council Job Description
Isle of Wight Council Job Description Identifying Facts Title of Post: Youth Offending Team Officer Directorate: Children s Services Post No: 50043897 Section: Youth Offending Team Date: May 2014 Responsible
More informationCODE OF PRACTICE Appointment to Positions in the Civil Service and Public Service
CODE OF PRACTICE Appointment to Positions in the Civil Service and Public Service PUBLISHED IN 2017 BY THE COMMISSION FOR PUBLIC SERVICE APPOINTMENTS, 18 LOWER LEESON STREET, DUBLIN 2, D02 HE97 TEL: (01)
More informationData Protection Policy
Reference: Date Approved: April 2015 Approving Body: Board of Trustees Implementation Date: August 2015 Supersedes: 2.0 Stakeholder groups Governance Committee, Board of Trustees consulted: Target Audience:
More informationData Protection Policy
Data Protection Policy Name of Chair: Mr David Mann Name of Headteacher: Mrs Eileen Bissell Name of person Responsible: Mrs Eileen Bissell Adopted and Agreed on: October 2015 Date of Review: October 2018
More informationJOB DESCRIPTION. Head of Quality and Compliance. Director of Quality and Safety ORGANISATIONAL CONTEXT
JOB DESCRIPTION JOB TITLE: DEPARTMENT: GRADE: REPORTS TO: Head of Quality and Compliance Quality and Safety 8b Director of Quality and Safety ORGANISATIONAL CONTEXT The Medical Director and Director of
More informationSafeguarding Children Safer Recruitment and Retention Policy and Procedure Adopted by St-Laurence s C.of E. School February 2014
Safeguarding Children Safer Recruitment and Retention Policy and Procedure Adopted by St-Laurence s C.of E. School February 2014 This policy is based upon the following documents: Code of Practice on the
More informationGrievance Policy. Version: 2.3. Status: Final. Title of originator/author: Human Resources Directorate. Name of responsible director:
Grievance Policy Version: 2.3 Status: Title of originator/author: Name of responsible director: Developed/revised by group/committee and Date: Approved by group/committee and Date: Final Human Resources
More informationPolice Support Volunteers
POLICY Police Support Volunteers Policy owners Policy holder Author Head of HR Specials and Volunteers Managers (Norfolk and Suffolk) Specials and Volunteers Managers (Norfolk and Suffolk) Approved by
More informationWILTSHIRE POLICE FORCE PROCEDURE
Template v4 WILTSHIRE POLICE FORCE PROCEDURE RECOGNITION Effective from: March 2016 Last Review Date: Version: 2.0 Next Review Date: March 2017 TABLE OF CONTENTS PROCEDURE OVERVIEW... 3 RELATED POLICIES,
More informationBreakthrough Data Protection Policy Approved by Lead Organisation: November 2017 Next Review Date: November 2018
Breakthrough Data Protection Policy Approved by Lead Organisation: November 2017 Next Review Date: November 2018 Introduction The Partner organisations within the Breakthrough Programme need to collect
More informationEQUALITY AND DIVERSITY STRATEGY
EQUALITY AND DIVERSITY STRATEGY 2017-2020 1 CONTENTS Foreword 5 Introduction 9 Strategic Themes and Equality Objectives 11 Operational Delivery 12 Organisational Process 14 People and Culture 15 Governance
More informationDerbyshire Constabulary REORGANISATION, REDUNDANCY AND REDPLOYMENT GUIDANCE POLICY REFERENCE 05/001. This guidance is suitable for Public Disclosure
Derbyshire Constabulary REORGANISATION, REDUNDANCY AND REDPLOYMENT GUIDANCE POLICY REFERENCE 05/001 This guidance is suitable for Public Disclosure Owner of Doc: Head of Department, Human Resources Date
More informationCRIMINAL RECORDS CHECKS PROCEDURE
CRIMINAL RECORDS CHECKS PROCEDURE Criminal Record Checks Procedure Page: Page 1 of 18 Recommended by Approved by Director of Organisational Development Executive Management Team Approval date 20 th April
More informationAuditing data protection
Data protection Auditing data protection a guide to ICO data protection audits 1 Contents Executive summary 3 1. Audit programme development 5 Audit planning and risk assessment 2. Audit approach 6 Gathering
More informationKing III Chapter 2 The Social and Ethics Committee. November 2011
Chapter 2 The Social and Ethics Committee November 2011 The information contained in this Practice Note is of a general nature and is not intended to address the circumstances of any particular individual
More informationGeneral Personal Data Protection Policy
General Personal Data Protection Policy Contents 1. Scope, Purpose and Users...4 2. Reference Documents...4 3. Definitions...5 4. Basic Principles Regarding Personal Data Processing...6 4.1 Lawfulness,
More informationThe Committee of Ministers, under the terms of Article 15.b of the Statute of the Council of Europe,
Recommendation CM/Rec(2015)5 of the Committee of Ministers to member States on the processing of personal data in the context of employment (Adopted by the Committee of Ministers on 1 April 2015, at the
More informationBoard Charter Z Energy Limited
Board Charter Z Energy Limited Z Energy Limited ( Z Energy ) is committed to the highest standards of corporate governance. This Board Charter ( Charter ) is the foundation document which sets out the
More informationGOVERNANCE STRATEGY October 2013
GOVERNANCE STRATEGY October 2013 1. Introduction 1.1. The Central Manchester University Hospitals NHS Foundation Trust believes that the role of the governing body is pivotal to the success of the Trust.
More informationFixed Term Staffing Policy
Fixed Term Staffing Policy Who Should Read This Policy Target Audience All Trust Staff Version 1.0 October 2015 Ref. Contents Page 1.0 Introduction 4 2.0 Purpose 4 3.0 Objectives 4 4.0 Process 4 4.1 Recruitment
More informationJOB DESCRIPTION. JOB TITLE: Communications Project Manager (STP) PAY BAND: Band 7. DEPARTMENT/DIVISION: Communications
JOB DESCRIPTION JOB TITLE: Communications Project Manager (STP) PAY BAND: Band 7 DEPARTMENT/DIVISION: Communications BASED AT: Queen Elizabeth Hospital Birmingham REPORTS TO: Fiona Alexander PROFESSIONALLY
More informationPOLICY ON MANAGING POLICIES, PROCEDURES AND GUIDANCE DOCUMENTS
POLICY ON MANAGING POLICIES, PROCEDURES AND GUIDANCE DOCUMENTS Version: 6 Date Ratified: February 2017 Review Date: February 2020 Applies to: Senior Managers and staff who produce procedural documents.
More informationDepartment of Justice
Department of Justice Strategic Plan 2014-17 Message from the Minister As the Minister of Justice, and in accordance with the government s commitment to accountability, I hereby submit the 2014-17 Strategic
More informationWHAT PAYROLL PROFESSIONALS NEED TO KNOW ABOUT THE GENERAL DATA PROTECTION
WHAT PAYROLL PROFESSIONALS NEED TO KNOW ABOUT THE GENERAL DATA PROTECTION REGULATION (GDPR) WHAT PAYROLL PROFESSIONALS NEED TO KNOW ABOUT THE GENERAL DATA PROTECTION REGULATION (GDPR) Published by: The
More informationDisclosure & Barring Service (DBS) Check Policy
Disclosure & Barring Service (DBS) Check Policy Version: Final Author: HR Manager Date Issued: December 16 Date Approved by SMT: January 17 Impact Assessment Completed Yes Date of Next Review: January
More informationPark Hall Academy FOI Policy & Publication Scheme
1. INTRODUCTION Park Hall Academy FOI Policy & Publication Scheme Park Hall Academy is committed to the Freedom of Information Act 2000 (FOIA), the principles of accountability and the general right to
More informationBOARD CHARTER JUNE Energy Action Limited ABN
BOARD CHARTER JUNE 2016 Energy Action Limited ABN 90 137 363 636 Contents Contents... 2 1 Overview... 3 2 Key Board Functions & Procedures... 5 3 Role of the Chairman... 9 4 Role of the Deputy Chairman...
More informationNetwork Rail Limited (the Company ) Terms of Reference. for. The Audit and Risk Committee of the Board
Network Rail Limited (the Company ) Terms of Reference for The Audit and Risk Committee of the Board Membership of the Audit and Risk Committee 1 The Audit and Risk Committee (the Committee ) shall comprise
More informationManaging personal relationships in the workplace
Managing personal relationships in the workplace Author (s) Ruth Davies, Senior HR Manager Corporate Lead Sue Ellis, Director of Workforce Document Version Date approved by Joint Negotiating Consultative
More informationFairness at Work (Grievance Policy & Procedure)
Fairness at Work (Grievance Policy & Procedure) Publication Scheme Y/N Department of Origin Policy Holder Author Related Documents Can be Published on Force Website HR Head of HR Head of Employee Relations
More informationEQUITAS ACADEMIES TRUST
Equitas Academies Trust EQUITAS ACADEMIES TRUST RECRUITMENT AND SELECTION POLICY Review Date: December 2016 To be Reviewed: December 2017 Agreed: F & GP Board 1 Policy Lead: Teresa Burr RECRUITMENT AND
More informationUmbrella Body Guidance
Umbrella Body Guidance 1. Introduction 2. Background 3. Should I become an Umbrella Body? 4. Process 5. Recruitment decisions 6. Liabilities 7. Obligations 8. Service standards 9. Agreements 10. Charges
More informationWhistle Blowing Policy
Whistle Blowing Policy Introduction The Code is intended to help employees in or working with or assisting Schools in Lambeth who have major concerns over any wrong-doing within such Schools relating to
More informationData Protection Policy
Data Protection Policy University of London Data Protection UoL website link: http://www.london.ac.uk/238.html Email: records.managament@london.ac.uk Contents 1 Policy statement... 3 2 Introduction and
More informationGrievance and Disputes Policy. Target Audience. Who Should Read This Policy. All Trust Staff
Grievance and Disputes Policy Who Should Read This Policy Target Audience All Trust Staff Version 3.0 September 2015 Ref. Contents Page 1.0 Introduction 4 2.0 Purpose 4 3.0 Objectives 4 4.0 Process 4 4.1
More informationFreedom of Information (FOI) Policy
Freedom of Information (FOI) Policy Subject Freedom of Information Act (2000) Policy number Tbc Approved by Trust Executive Group Date approved March 2015 Version 2 Policy owner Director of Communications
More informationKyte Broking Ltd. Conflicts of Interest Policy Summary Statement. Page 1 of 9
Kyte Broking Ltd Conflicts of Interest Policy Summary Statement Page 1 of 9 Table of Contents Page 1. Introduction... 3 2. Purpose and Summary of Policy... 3 3. Clients and counterparties... 4 4. What
More informationEPPING FOREST DISTRICT COUNCIL JOB DESCRIPTION
PPING FORST DISTRICT COUNCIL JOB DSCRIPTION JOB TITL: Anti-Social Behaviour Investigator POST NO: CSC11 DIRCTORAT: Communities GRAD: 6 rising to Grade 7 from 01/04/18 SCTION: Safer Communities CAR ALLOWANC:
More informationFreedom of Information Act Publication Scheme for Academies
Freedom of Information Act Publication Scheme for Academies The Dukeries Academy Publication Scheme adopted by Local Governing Body on 13 October 2014 This generic model publication scheme has been prepared
More informationEBA/CP/2013/12 21 May Consultation Paper
EBA/CP/2013/12 21 May 2013 Consultation Paper Draft Regulatory Technical Standards On Passport Notifications under Articles 35, 36 and 39 of the proposed Capital Requirements Directive Consultation Paper
More informationHuman Resources Committee Charter
Human Resources Committee Charter Contents 1. Standing Rules for ANZ Board Committees 2. Purpose 3. Powers of the Human Resources Committee 4. Duties of the Human Resources Committee 4.1 Non-Executive
More informationMemorandum of understanding between the Competition and Markets Authority and the Office of Communications concurrent competition powers
8 February 2016 Memorandum of understanding between the Competition and Markets Authority and the Office of Communications concurrent competition powers Contents Page Foreword... 2 Memorandum of Understanding
More informationEMPLOYEE CRIMINAL BACKGROUND CHECK
EMPLOYEE CRIMINAL BACKGROUND CHECK A. Purpose The purpose of this policy is to provide for the administration of criminal background checks with respect to employment decisions at The University of Texas
More informationEstablishing a Multi-Stakeholder Group and National Secretariat
Construction Sector Transparency Initiative October 2013 / V1 Guidance Note: 4 Establishing a Multi-Stakeholder Group and National Secretariat Introduction An essential feature of CoST is the multi-stakeholder
More informationHUMAN RESOURCES COMMITTEE CHARTER
HUMAN RESOURCES COMMITTEE CHARTER Objective The objective of the Human Resources Committee is to assist the Board in discharging its duty to oversee the establishment of appropriate human resources policies
More informationWhistle Blowing (Draft)
Whistle Blowing (Draft) Document Detail Type of Document (Stat Policy/Policy/Procedure) Policy Category of Document (Trust HR-Fin-FM-Gen/Academy) HR Index reference number Approved 30/03/17 Approved by
More informationLocal Assurance Framework
Local Assurance Framework Page 1 Contents 1. Introduction 1.1 Local Assurance Framework - Context 2. Cornwall and Isles of Scilly Local Enterprise Partnership 2.1 Background and role 2.2 Key support 2.3
More informationConducting privacy impact assessments code of practice
ICO lo Conducting privacy impact assessments code of practice Data Protection Act Contents Data Protection Act... 1 About this code... 3 Chapter 1 - Introduction to PIAs... 5 What the ICO means by PIA...
More informationINFORMATION GOVERNANCE POLICY
INFORMATION GOVERNANCE POLICY Unique Reference / Version Primary Intranet Location Information Management & Governance Secondary Intranet Location Policy Name Information Governance Policy Version Number
More informationDepartment of Justice
Department of Justice Resource Management & Planning Appeal Tribunal Statement of Duties February 2018 Title Administrative Assistant Number 355829 Award Tasmanian State Service Classification General
More informationSafer Recruitment Policy
Safer Recruitment Policy 2014-2017 Issue 5 July 2014 Summary of Policy: The Policy outlines how the College meets Safeguarding legislation requirements in respect of the recruitment and selection of staff
More informationThis document sets out how AIB complies with these Regulations. 1. Governance
Compliance with the European Union (Capital Requirements) Regulations 2014 The legal basis for implementing Basel III is the European Union ( EU ) adopted legislative package, known as CRD IV, which came
More informationJOB DESCRIPTION. The post holder will be managerially accountable to the Associate Director of the Business Development Unit.
JOB DESCRIPTION Job Title: Grade: Accountable to: Commercial Bid Manager AfC Band 8A Associate Director of Business Development 1. Purpose of Role ELFT has a significant requirement for robust response
More informationWithin Band 6: 39,270-66,865 (pro rata) CEO and Chair of Board of Trustees as Company Secretary
Job outline JOB TITLE: JOB REF: HOURS: SALARY: CONTRACT: REPORTS TO: Company Secretary/Policy Officer HFLMAT CO002 Part time 0.8 FTE (52 weeks per year) Within Band 6: 39,270-66,865 (pro rata) Permanent
More informationGuidance on conducting consultations in the HRA Internal HRA guidance only
Guidance on conducting consultations in the HRA Internal HRA guidance only Author: Amanda Hunn Date of Release: 19 th February 2015 Version No. & Status: v.1.0 Final Approved by: EMT Supersedes Version:
More informationBury Local Care Organisation Provider Alliance
Job Description Post: Project Manager Band: 6 Location/Base: Responsible to: Main Contacts: Bury Town Centre Senior Programme Manager Bury Local Care Organisation Provider Alliance Job Summary The Project
More informationSTAKEHOLDER Responsibilities ACCOUNTABLE TO...
Governance Trustees Trustees set the values and strategic direction and policies of the Trust. Trustees determine the governance structures for the Trust, approve the Scheme of Delegation and Risk Register.
More informationFreedom of Information: Guide to information available from Brentford School for Girls under the Model Publication Scheme
Freedom of Information: Guide to information available from Brentford School for Girls under the Model Publication Scheme Freedom of Information Act publication scheme for academies This generic model
More informationSUN BIOMEDICAL LIMITED. Corporate Governance Policies. Audit Committee Charter
SUN BIOMEDICAL LIMITED Corporate Governance Policies Audit Committee Charter 1. Composition of the Audit Committee The full Board presently performs the function of an Audit Committee. A separate Audit
More informationGovernance Principles
Policy and Procedures Maintaining excellence and continuous improvement in the development of DanceSport policies and procedures that facilitate and encourage best practice Table of Contents Governance
More informationWHISTLEBLOWING POLICY FOR STAFF
WHISTLEBLOWING POLICY FOR STAFF 2016-2017 Purpose & overview The school is committed to maintaining a culture of openness, accountability and integrity. We seek to ensure that employees feel secure in
More informationWHISTLE BLOWING POLICY
WHISTLE BLOWING POLICY Introduction The Tandridge Learning Trust is committed to the highest possible standards of honesty, openness, probity and accountability. It seeks to conduct its affairs in a responsible
More informationSocial Sector Accreditation Standards Level 4
Social Sector Accreditation Standards Level 4 Introduction These standards for accreditation are produced by the New Zealand Government for the accreditation of providers funded to deliver social services.
More informationHydro International Anti-Slavery and Human Trafficking Policy
A message from the Chairman As a Group, Hydro International maintains relationships with many different organisations in its supply chain, as well as employing people. In the light of the general law on
More information1. Have you translated principle 1 into clear objectives? Yes No If so what are they?
Self assessment tool How well does your organisation comply with the 12 guiding principles of the surveillance camera code of practice? Complete this easy to use self assessment tool to find out if you
More informationDerbyshire Constabulary DISCIPLINARY PROCEDURE POLICE STAFF POLICY REFERENCE 06/106. This procedure is suitable for Public Disclosure
Derbyshire Constabulary DISCIPLINARY PROCEDURE POLICE STAFF POLICY REFERENCE 06/106 This procedure is suitable for Public Disclosure Owner of Doc: Head of Department, Human Resources Review Date: December
More informationCode of Conduct. Human Resources Policies and Procedures. UCD/HRO/Conduct/048
1NHSBT Code of Conduct UCD/HRO/Conduct/048 Version Issued: February 2013v1.1 Human Resources Policies and Procedures Code of Conduct UCD/HRO/Conduct/048 1 Policy UCD/HRO/Conduct/048 Title NHSBT Code of
More informationRISK AND AUDIT COMMITTEE TERMS OF REFERENCE
RISK AND AUDIT COMMITTEE TERMS OF REFERENCE Brief description Defines the Terms of Reference for the Risk and Audit Committee. BHP Billiton Limited & BHP Billiton Plc BHP Billiton Limited & BHP Billiton
More informationThomson House School Freedom of Information Policy
Thomson House School Freedom of Information Policy Agreed by: Finance and General Purposes Committee Date: January 2017 Review Cycle: Annual Next Review Date: January 2018 1 Freedom of Information Act
More informationData Protection Policy & Procedure V1.0
Data Protection Policy & Procedure V1.0 This policy outlines the required standards in relation to the processing of data under the Data Protection Act 1998 for: The Trust All staff members Paper Copies
More informationNHS WALES SPECIAL LEAVE POLICY
Reference Number: 077 Version Number: 2 Date of Next Review: 11 th Nov 2017 NHS WALES SPECIAL LEAVE POLICY 1. Policy Statement Cardiff and Vale University Health Board (the UHB) is committed to providing
More informationConducting privacy impact assessments code of practice
Conducting privacy impact assessments code of practice Data Protection Act Contents Data Protection Act... 1 Information Commissioner s foreword... 2 About this code... 3 Chapter 1 Introduction to PIAs...
More informationNOT PROTECTIVELY MARKED
The role of the chief executive Introduction Every police and crime commissioner (PCC) must have a chief executive in post who will support and advise the PCC in delivering all his/her statutory duties
More informationCfBT Schools Trust Trade Union Recognition and Procedural Agreement
Trade Union Recognition and Procedural Agreement Final Agreed CST Trade Union Recognition Agreement Mar 16 TRADE UNION RECOGNITION AND PROCEDURAL AGREEMENT Section Contents Page 1 Definition of Terms 3
More informationInformation Governance Management Framework Version 6 December 2017
Information Governance Management Framework Version 6 December 2017 Page 1 of 8 Introduction Robust information governance requires clear and effective management and accountability structures, governance
More informationAGS 10. Joint Audits AUDIT GUIDANCE STATEMENT
AUDIT GUIDANCE STATEMENT AGS 10 Joint Audits This Audit Guidance Statement was approved by the Council of the Institute of Singapore Chartered Accountants (formerly known as Institute of Certified Public
More informationINDUSTRY REFERENCE COMMITTEES
In INDUSTRY REFERENCE COMMITTEES Operating Framework for the Development of Training Packages This document outlines best practice governance principles and processes to assist in the day-to-day operation
More informationNon-Union Representation In the Workplace
Non-Union Representation In the Workplace This guide provides practical advice and guidance on non-union representation in the workplace. We have provided legal information for guidance only. This information
More informationLoch Lomond & The Trossachs National Park Authority. Annual internal audit report Year ended 31 March 2015
Loch Lomond & The Trossachs National Park Authority Annual internal audit report Year ended 31 March 2015 Contents This report is for: Information Chief executive Audit committee Jaki Carnegie, director
More informationData Protection Act 1998 Employee Fair Processing Notice
Data Protection Act 1998 Employee Fair Processing Notice Reference: Document Type: Status of Document: Policy Final Version: 1.3 Date Approved: 16 th December 2014 Approved By: Director of HR & OD Publication
More informationDATA PROTECTION POLICY
1. Introduction This policy is intended to provide information about how the School will use (or process ) personal data about individuals including: Current, past and prospective pupils; Parents, carers
More information