Emergency Operations Plan

Transcription

1 Part 2 - Meeting the CMS Minimum Requirements for Emergency Preparedness: Emergency Operations Plan by Tina T. Wright, Program Manager EM & PI Chair, PCA Emergency Management Advisory Coalition April 2017 Today s objectives: Understand the minimum requirements of the new CMS rule for Emergency Preparedness for Community Health Centers Become knowledgeable about components of an emergency plan Learn about different free online tools for developing and updating plans 2 (C) Tina T. Wright, MLCHC 1

2 Emergency Operations Plan (EOP) Outlines the strategy for responding to and recovering from a threat, hazard, or other incident Information in the EOP is to be used during response and should provide abbreviated guidance and quick reference material The Hazard Vulnerability Analysis (HVA) is the basis of the EOP The Incident Command System (ICS) should serve as the foundation on which to design the organizational structure and processes included in the EOP Emergency Management Program Emergency Management Committee HVA Slide 4 Module 4 - HICS and the Emergency Operations Plan (EOP) (C) Tina T. Wright, MLCHC 2

3 Your EOP vs. ICS EOP Plan for what to do ICS Tools to make it happen City Health Center HICS Guidebook, Section 5.3: Emergency Operations Plan (EOP) Activation Module 4 - HICS and the Emergency Operations Plan (EOP) Module 5 Why Have an EOP? Your EOP: Describes how to respond & recover Is required Must be updated annually Module 4 - HICS and the Emergency Operations Plan (EOP) Slide 6 (C) Tina T. Wright, MLCHC 3

4 Typical EOP structure: Introduction Base Plan Functional Annexes Support Annexes Incident-Specific Annexes Appendixes Base plan Explains the role, assumptions, and authority on which response and recovery is based Presents how the organization will coordinate internal and external activities for responding to any hazard Includes an ICS-based organizational chart (e.g., HICS) with functional descriptions and responsibilities of key departments and positions Provides an understanding of how the organization responds and how it interfaces with its outside environment during response (C) Tina T. Wright, MLCHC 4

5 Base plan Includes: Purpose and/or mission: Goal and objectives Scope Situation and assumptions Policies and authorities Concept of operations Possible healthcare concept of operations stages: Event recognition Initial notification and activation Mobilization Incident operations Demobilization Transition to recovery Functional Annexes Focuses on the management and operations of functional areas. Specific, more detailed response guidance for each functional area, including the following: Provides the general response objectives for the functional area, the response structure, activation, and mobilization procedures specific to that function Concept of operations for each functional area Position descriptions and qualifications; operational checklists (Job Action Sheets [JAS]) for the positions Forms (including ICS forms) and other job aids to accomplish the task (C) Tina T. Wright, MLCHC 5

6 Support Annexes Process, procedure, and policy guidance that may apply to more than one or all of the EOP functions, including the following: Common administrative requirements Response process and procedures Occupant emergency procedures Worker safety and health procedures Media policy and procedures Continuity of operations process and procedures Resource ordering procedures Response and recovery financial management procedures Emergency credentialing and privileging of volunteers and mutual aid personnel Others Incident Specific Annexes Standard Operating Procedures (SOP) for each priority hazard identified in the HVA Explain the initial response the organization will take to each incident: Weather emergencies HAZMAT Infectious disease outbreaks Explosive threat Security situations Infant abduction Civil disturbance Others as identified through HVA (C) Tina T. Wright, MLCHC 6

7 Incident Planning Guides HICS provides incident-specific planning guides to help develop incident-specific planning annexes for your EOP. IPGs include: Example scenario Issues to think through Immediate and intermediate response actions Extended response and recovery procedures See HICS web page, Appendix I for a full list of IPG s Slide 13 Module 3 - HICS Tools and Forms Incident Response Guides HICS provides incident-specific response guides to help guide incident action plans and positionspecific activities IRGs include: Active Shooter Chemical Incident Earthquake Evacuation/Shelter in Place Explosive Incident And others Reference Appendix F on the HICS website Slide 14 Module 3 - HICS Tools and Forms (C) Tina T. Wright, MLCHC 7

8 Appendices Written materials that provide more specific guidance for system operations References to jurisdictional EOP, other external processes, or NIMS compliance may be included in this section May include the following: Glossary Acronyms Authorities, if not incorporated into the Introduction Compendium of pertinent local and regional response plans and procedures Resource lists and contact information Online free tools for EOPs: 1. DelValle free webinar awareness: VHA program guide - T/Documents/EMPG_Mar-2011.pdf 3. HICS Toolkit - es_division_hospital_incident_command_system (C) Tina T. Wright, MLCHC 8

9 Veterans Health Administration EM Program - Highlights 9-step VHA emergency management program: 1. Develop the EOP: Focus on response and recovery Apply Incident Command System (ICS) and Healthcare/Hospital Incident Command System (HICS) concepts Include components (e.g., Base Plan, annexes, etc.) 2. Conduct the HVA (see last meeting s notes) 3. Develop Incident-Specific Annexes (guidance): Developed for priority hazards, threats, and events Develop Standard Operating Procedures (SOP) based on HVA results Describe the threat and impact (C) Tina T. Wright, MLCHC 9

10 4. Implement mitigation and preparedness activities: Give objectives and strategies Response and recovery must include: Hazard control and resource issues Hazard monitoring Recovery needs Notification procedures Within the facility Occupational Safety and Health Administration (OSHA) requirements Other requirements 5. Specialized staff training, and references 6. Coordinate with external entities 7. Educate and train staff to: Build competencies Exercise the EOP 8. Implement the EOP 9. Conduct ongoing reviews and corrective actions (C) Tina T. Wright, MLCHC 10

11 Key references: CMS Rule for Minimum Emergency Preparedness Requirements - Certification/SurveyCertEmergPrep/Emergency-Prep-Rule.html 10/5 call on the rule recording and slides now available online - Provider-Calls-and-Events-Items/ Emergency- Preparedness.html?DLPage=1&DLEntries=10&DLSort=0&DLSortDir=descendi ng Assistant Secretary for Preparedness and Response (ASPR) Technical Resources Assistance Center Information Exchange (TRACIE) webpage on the rule - (C) Tina T. Wright, MLCHC 11

12 Thank you! Questions? Contact Tina Wright, (C) Tina T. Wright, MLCHC 12