Payroll / Benefits. Payday is the last District working day of each month. These dates are as follows:

Transcription

1 Payroll / Benefits Weld County School District 6 Benefits Benefits enrollment for new employees and the annual open enrollment for existing employees will occur exclusively in Infinite Visions. Please refer to the Benefits Summary booklet for more details and step-by-step instructions. You can find this document by accessing the following in the Infinite Visions Portal - Employee Resources (drop-down menu) Information Center Benefits Info & Forms District 6 Benefits Plan Summary Booklet Payroll Pay Dates Payday is the last District working day of each month. These dates are as follows: Paydays Thursday, July 31 Friday, January 30 Friday, August 29 Friday, February 27 Tuesday, September 30 Tuesday, March 31 Friday, October 31 Thursday, April 30 Wednesday, November 26 Friday, May 29 Tuesday, December 30 Tuesday, June 30 Due Dates The schedule on the following page offers a guide to several due dates for payroll documentation and pay days. This Calendar can also be found in the Infinite Visions Portal. Please access the following Employee Resources (drop-down menu) Payroll Forms Payroll Due Date Calendar Revised July, 2014 Payroll / Benefits - 1

2 Payroll / Benefits - 2 Revised July, 2014

3 Revised July, 2014 Payroll / Benefits - 3

4 Direct Deposit Board policy (DKA Payroll Information) states, Employees shall be paid on the last business day of each month by direct deposit to individual accounts. Direct deposit is required for all employees. New employees who have not had the opportunity to sign up for direct deposit will have their first paycheck mailed but must sign up for direct deposit for subsequent pay periods. As of July 1, 2014, it will be mandatory and a condition of employment for each employee to have on record with Payroll a checking or savings account for direct deposit purposes. In certain cases, due to timing or circumstances, i.e., an employee needs to change banks or accounts mid-month, it may not be possible for employees to receive direct deposit on the first or next check. In these instances, there will be a grace period of one pay period to obtain and provide the new or updated direct deposit information to the Payroll Department. Since electronic reimbursement of expenses is dependent upon the active banking account listed in Payroll, any exceptions with payroll direct deposit will affect processing of an electronic reimbursement. General Rates of Pay Classified Employees Classified employee pay rates will be determined according to Board policy as reflected in the classified salary schedule. Classified employees may earn overtime pay according to Board policy and applicable laws. Reference Materials: Board of Education Policies Classified Staff Salary Schedules - Section G, File GDBA Classified Staff Supplementary Pay / Overtime Section G, File GDBC Optional occasional work is not subject to the highly qualified pay rate. Certified Employees Certified employees salary is based upon placement as determined by Human Resources and the Master Agreement. For occasional work, certified employees are paid $27 an hour. In all cases, payment of the $27 an hour standard rate is contingent upon the prior approval by the appropriate spending authority (such as principal or director) for the specific fund that supports the activity. A $27 an hour stipend is available for, but not limited to: Staff professional development as identified in the professional development catalog District committee work held outside of the workday After-school programs Payment for the occasional work must be submitted on a One Time Pay Timesheet. Payroll / Benefits - 4 Revised July, 2014

5 Athletic, Non-Athletic, and Co-Curricular Help Employees (non-co-curricular) Any employee that accepts a work assignment (not on the co-curricular roster) occurring at an athletic event, non-athletic event or co-curricular activity (i.e. concessions, time keeping, scoring, judging, etc.) will be compensated via wages, included in gross income (IRS Code Sec. 61), at the rate established for the work being performed. Compensation will not be in a form of a gift card or any other non-wage form. Thus, all payment requests will be submitted to payroll by the appropriate deadlines. Time and dates worked must be documented on an Athletic/Activity Additional One Time Pay form with the approval from the appropriate spending authority. You can find this form in Infinite Visions by accessing the following - Employee Resources (drop-down menu) Information Center Payroll Forms Revised July, 2014 Payroll / Benefits - 5

6 Any classified employee that works at an athletic event, non-athletic event, or cocurricular activity may be subject to overtime wages at the rate established for the work being performed. Any classified employee that accepts an assignment that is similar in nature as their regular assignment as an athletic, non-athletic, or a co-curricular activity will be paid at their regular assignment rate of pay. Any hours physically worked over 40 hours per work week will be paid at time-and-a-half of their regular assignment rate of pay. Example - A classified employee works as a secretary during the regular work day. They physically work 40 hours in one work week. During that same week, they also work as a ticket taker at a football game for two hours. The established straight time hourly rate for a ticket taker is $ The employee would be paid the two hours worked as an ticket taker at the overtime hourly rate of $ Employees (Co-Curricular) Any employee being paid for a Co-Curricular position will be paid through the processing of an EPar in Infinite Visions. The following two tables indicate the EPar due dates and also the payment schedule for those particular Co-Curricular positions. Payroll / Benefits - 6 Revised July, 2014

7 Revised July, 2014 Payroll / Benefits - 7

8 Non-Employees Any non-employee that accepts an assignment occurring at an athletic event, nonathletic event, or co-curricular activity will not be paid compensation for volunteering. However, appreciation for non-employees may be given at the end of the season or school year. A maximum $25 gift per semester may be given for appreciation to non-employees. Payroll / Benefits - 8 Revised July, 2014