Equality and Diversity Action Plan

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Quentin McKenzie
6 years ago
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Diversity Action Plan 2015-18 Generated on: 07 January 2016 Cancelled Action Status Overdue; Neglected Unassigned; Check Progress Not Started; In Progress; Assigned Completed Rows are sorted by

1 Diversity Action Plan Generated on: 07 January 2016 Cancelled Action Status Overdue; Neglected Unassigned; Check Progress Not Started; In Progress; Assigned Completed Rows are sorted by Status Status Action Code Action Title Description Due Date Progress Note Latest Update Assigned To WED040 WED055 WED041 WED051 LGBT Networking Groups Establish Transgender Networking Groups in the local area Subconscious Bias Training CNS information for contractors Seek to form links with groups such as Pink Edmunds and Sister Act 01-Sep % Establish contacts with local support and networking groups 01-Oct % Look to roll this out for more staff during 2015 (over and above MT). Consider a data protection compliant way of providing relevant information to contractors (for example if someone has mobility issues and may take time to answer door etc) 01-Dec % 01-Jan % Janice to review links after further investigation into West Suffolk LGBT Networking group as this may be the starting point of independent links in West Suffolk/Bury St Edmunds area. We have previously held unconscious bias training for JMG and MT level roles in November Ellie Darling, Janice Hamilton and Joanna Harrall undertook HDN Subconscious bias training in July With Head of Assets, satisfied that we cover E & D in the tenders and contracts. Aim to complete review by 30/11/2015 Janice to review links after further investigation into West Suffolk LGBT Networking group as this may be the starting point of independent links in West Suffolk/Bury St Edmunds area. We have previously held unconscious bias training for JMG and MT level roles in November Ellie Darling, Janice Hamilton and Joanna Harrall undertook HDN Subconscious bias training in July With Head of Assets, satisfied that we cover E & D in the tenders and contracts. Aim to complete review by 30/11/2015 1

2 WED053 West Suffolk LGBT Group Investigate setting up LGBT networking group in partnership with Suffolk Police 01-Oct % On hold at present as link with Suffolk constabulary no longer works with SC. Janice to explore local links with West Suffolk College, West Suffolk Borough Council and Suffolk County Council. Philip Sullivan is senior mentor for LGBT as will keep ear to the ground for potential link up opportunities. Janice waiting to hear back from Ryan. If no further networking opportunity with Suffolk Constabulary, Janice to explore alternative networking options via Stonewall. On hold at present as link with Suffolk constabulary no longer works with SC. Janice to explore local links with West Suffolk College, West Suffolk Borough Council and Suffolk County Council. Philip Sullivan is senior mentor for LGBT as will keep ear to the ground for potential link up opportunities. Janice Hamilton to make contact with Ryan at Suffolk Constabulary and to draft in links with other local organisations. WED039 Havebury Diversity App (Tablets etc) An application for collecting data from tenants without it having to be personally discussed. Allows people more privacy when entering their personal data. 01-Mar % WED045 Hate Crime Arrange a Hate Crime Talk for the E&D Forum to increase awareness. 30-Apr % Talk booked in for Forum on 11/04/2016 Hate Crime presentation to take place during April 2016 E & D Forum Talk booked in for Forum on 11/04/2016 2

3 Introduction to Islamic beliefs L & L session held in December Well received and positive feedback provided. WED056 Lunch and Learn Timetable Establish timetable for lunch and learn events (to include mental health but also other E&D related subjects 31-Mar % Autism Awareness lunch and learn held on 04/06/2015. HR are looking to secure resilience training early requirement for Mental Health Awareness L & L will depend on the content of and whether the resilience training is booked in. If this does not go ahead, the Mental Health Awareness L & L will run and will be covered by the E & D budget. held 25 September 2015 and Dementia Friends/Awareness session held during National Inclusion Week (21-25 September 2015) Introduction to Islamic beliefs L & L session held in December Well received and positive feedback provided. 2 Lunch and Learns on Mental Health have been agreed with Sue Walker and will take place later this year. It would now be good to hold one or two others under the diversity banner WED060 Review Single Equality Scheme for Review the content of the SES documentation as well as the six objectives included within. 30-Jun % 3

4 WE060 WED061 Prepare for Leading in Diversity by 2020 Initiative Mandatory E and D training to be completed across the organisation Know the make up of your communities and annually consider how you can improve the diversity of your board, leadership and staff teams. Compile diversity-related data on the composition of your (1) board (2) executive team and (3) total workforce and publish it in an accessible format in your annual report. Challenge all staff (and external agencies) responsible for recruitment to ensure that all shortlists include appropriate candidates from underrepresented groups. Ensure staff members involved in recruitment have completed mandatory training to ensure fair recruitment processes. Set an aspirational target for board/committee recruitment from under-represented groups to ensure that your governance structure is representative of the wider communities you work in. Have in place succession and 31-Mar % Dionne Smith talent management strategies which reflect the principles of inclusion and diversity, so that all staff can succeed and progress, if they have the right skills and values. Identify and provide appropriate mentoring and coaching opportunities for staff and board members within your own organisation and/or with external agencies. Make diversity training mandatory for all staff, and use your corporate communications and culture strategies to ensure diversity is embedded within the organisational values. Champion the business case for a diverse workforce and leadership encourage your colleagues, peers and partners to sign up to the challenges. Sign up and work towards the CIH Charter for Diversity. Training to take place during March and April 2016 across three groups (operational, line managers and company members [including MT]) 31-May % 4

5 WED037 Deaf Awareness Training Consider expansion of Deaf Awareness Training to front line staff 01-Nov % Training completed on 15/07/2015. Feedback received was extremely complimentary of trainer and overall training session. Training completed on 15/07/2015. Feedback received was extremely complimentary of trainer and overall training session. WED038 Lunch and Learn - Cultural Events Try and hold some lunch and learn events representing particular cultures. Perhaps integrate the food to reflect the culture also. 01-Feb % on 25 September 2015 Janice Hamilton is speaking with a contact at a Polish cafe in Ely. We hope she may do some catering for a Polish cultural lunch and learn. on 25 September 2015 WED042 Straight Ally Scheme Hold refresher meeting for Straight Allies (or ask Stonewall too). 01-Jul % Stonewall provided Straight Allies refresher training as part of the National Inclusion Week (21-25 September 2015) Stonewall provided Straight Allies refresher training as part of the National Inclusion Week (21-25 September 2015) dyslexia Lunch and Learn session arranged for 13 January WED043 Dyslexia Training Hold Lunch and Learn event on Dyslexia to raise awareness 31-Mar % Dyslexia Awareness Week October Promoted awareness with posters and E & D newsletter article. Looking to run Dyslexia Awareness lunch and learn early dyslexia Lunch and Learn session arranged for 13 January Extended end date until 31 March 2016 to allow to fit in and around other lunch and learn/breakfast briefing activities. Website review now complete and content updated WED044 Website Review Review E&D information on the website to include references to colour overlays, large print options that we have available. 31-Dec % Review of current information available on website and Havebury Hub taken place in October/November However action extended until 31 December 2015 to allow for any changes to content to be applied. Website review now complete and content updated 5

6 WED046 Membership Review Review current memberships and consider options. 01-Apr % Diversity Memberships have been considered by the E&D Forum. There is a general consensus to keep membership of Stonewall (as this not only provides LGBT good practice but a lot of this can be transferred across all the strands). HDN membership was removed last year as we did not feel we received good value for money. The group were also keen to join a membership to Inclusive Employers. This is 500 a year, once approval from PS obtained this will be signed off. Diversity Memberships have been considered by the E&D Forum. There is a general consensus to keep membership of Stonewall (as this not only provides LGBT good practice but a lot of this can be transferred across all the strands). HDN membership was removed last year as we did not feel we received good value for money. The group were also keen to join a membership to Inclusive Employers. This is 500 a year, once approval from PS obtained this will be signed off. WED047 Stonewall LGBT Role Model Offer the opportunity for a staff member to attend LGBT role model training at Stonewall 31-Mar % 2 Employees attended the Role Model event. This training has been advertised, if anyone is interested they can take a place. 2 Employees attended the Role Model event. WED048 Stonewall Straight Ally Training Offer opportunity to attend Stonewall training to Straight Allies. 31-Mar % Refresher training held for existing and new straight allies in September 2015 as part of the National Inclusion Week. We offered this training but had no take up, we did however have an employee who attended the Stonewall Gay Role Model Training. Refresher training held for existing and new straight allies in September 2015 as part of the National Inclusion Week. WED049 Recruit Strand Champions Look at recruiting staff champions for strands of E&D so they can promote events and support initiatives to encourage greater E&D emphasis around the business and in different teams. 01-Apr % Champions recruited as follows: Joanna Harrall - Age & Disability, Janice Hamilton - LGBT and Dagmara Bartlett - Race & Religion?This has been discussed with Philip Sullivan and is currently being considered. Champions recruited as follows: Joanna Harrall - Age & Disability, Janice Hamilton - LGBT and Dagmara Bartlett - Race & Religion WED050 STAR Analysis Conduct in depth analysis of the STAR results to understand disparities between demographics and develop actions to improve satisfaction between age group 01-Nov % STAR analysis completed. Jo Harrall to present to Forum in January STAR analysis completed. Jo Harrall to present to Forum in January

7 WED052 Stonewall Monitoring HR information Monitor and review diversity data that we collect across all diversity strands from application to recruitment and then training and promotion. 01-Dec % A report has been produced on Cascade, which identifies the total number of attendees on training courses from the start of the year (to year to date) and will automatically run every 6 months and be shared with HR and the E * D Co-ordinator. This report looks at the gender, age, ethnicity, nationality, religion, disability and sexual orientation per attendee per course. E&D data is collated at recruitment stages (via e- recruitment software, Networx) with all vacancies that are advertised externally. Internally promotions (with attached E & D data) can be viewed via a report within the HR database, Cascade. The HR team will look in to producing a report that looks at providing a breakdown of E & D stats related to training within a six month period. A report has been produced on Cascade, which identifies the total number of attendees on training courses from the start of the year (to year to date) and will automatically run every 6 months and be shared with HR and the E * D Co-ordinator. This report looks at the gender, age, ethnicity, nationality, religion, disability and sexual orientation per attendee per course. WED054 Gay Role Model Training for Employees Advertise Stonewall's Gay Role Model Training and see if any employees would like to attend. 01-Jul % Advertised and one employee attended. Feedback meeting with EH and PS to see if employee would like to further their training and be a gay role model at Havebury. Advertised and one employee attended. Feedback meeting with EH and PS to see if employee would like to further their training and be a gay role model at Havebury. WED057 Participate in Inclusive Employers 'National Inclusion Week' running from 21 to 25 September 2015 Run events during this week to promote E & D activities and to raise awareness amongst employee team 25-Sep % Completed. Events included: Dementia Friends awareness Macmillan coffee morning Stonewall Straight Allies Training (for new and existing straight allies) Completed. Events included: Dementia Friends awareness Macmillan coffee morning Stonewall Straight Allies Training (for new and existing straight allies) WED058 Produce regular E & D newsletter for employees throughout the year -- enter action details here Nov % E & D Newsletters are now a regular feature and run every two to three months. Action closed and completed as this will continue outside of the Action Plan First edition released in October feedback was that this was well received and informative. Next edition due in December 2015 E & D Newsletters are now a regular feature and run every two to three months. Action closed and completed as this will continue outside of the Action Plan Dionne Smith WED059 Review E & D induction information Review E &D induction information that is shared with new starters and consider including Straight Ally programme information. 31-Dec % E & D Induction presentation reviewed as part of overall corporate induction. All new starters receive online E & D training session via My Learning Cloud and will receive the E & D at Havebury leaflet on their first day via . E & D Induction presentation reviewed as part of overall corporate induction. All new starters receive online E & D training session via My Learning Cloud and will receive the E & D at Havebury leaflet on their first day via . Dionne Smith 7

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Draft terms of reference for the Staff Forum and communicate relaunch.

Draft terms of reference for the Staff Forum and communicate relaunch. Equality, Diversity and Inclusion Action Plan 2017 Action Refresh Staff Forum with a focus on EDI. The Chief Executive and EMT will lead on the promotion of EDI. Success measure Workshop to focus on discussing