REGIONAL SUPPLIER GUIDE

Transcription

1 REGIONAL SUPPLIER GUIDE

2 CONTENTS 1. Upcoming Tenders 2. ARTC Tenders 3. ARTC Contracts 4. ARTC Competency / Accreditation 5. Industry Capability Network 6. Supplier Case Study 2

3 UPCOMING TENDERS Tender Type Tender Description Target Tender Date Professional Services Engineering and Environmental Services Project management, Legal, Property advisors and support, Contract management / administration Design develop (to Reference Design) Development of planning approval documentation Q Field Investigations Flora / fauna, noise monitoring, geotechnical, air quality Q Construction Contracts (Early / enabling works) Construction Contracts (Major contracts) Utility works, access works, site establishment 2016 Q Q Construction contracts Late 2017 mid 2018 Materials Supply Track, ballast, rail, sleepers, general consumables

4 UPCOMING TENDERS 4

5 UPCOMING TENDERS ADVERTISING National and local print media Website Tenderlink (transferring registration to here) Pre-qualification questionaire ICN 5

6 ARTC TENDERS Inland Rail tenders will typically have the following elements: Invitation Letter Section A : Instructions and Information to Tenderer Section B : Tender Particulars and Schedules Section C : Contract Section D : Services Brief Supporting Information 6

7 ARTC TENDERS Section A Instructions and Information to Tenderers Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 Section 13 Section 14 Section 15 Section 16 Programme Information Instructions to Tenderers Request for Tenderers Tender Documents Tenderer to Fully Inform itself Lodgement of Tender Tender Submission Requirements Tender Validity Period Tender Evaluation Late and Non- Conforming Tender Submissions Costs of Tendering No Obligation to Consider or Accept any Tender Formal Contract Requirements Disclaimer Tenderer s Warranty and Acknowledgement Miscellaneous All communications regarding the Tender Documents must be directed to the Tender Administrator via the Supplier Forum on TenderLink If in doubt on any element of the Tender, immediately submit a written request for clarification Clearly note any clarification that the Tenderer believes is confidential. ARTC reserves the right to reject the confidential request. 7

8 ARTC TENDERS Section A Instructions and Information to Tenderers Section 1 Programme Information Section 2 Instructions to Tenderers Section 3 Request for Tenderers Section 4 Tender Documents Section 5 Tenderer to Fully Inform itself Section 6 Lodgement of Tender Tender Submission must be complete If Tender Submission relies on supporting information it must be included within Tender Schedules All prices submitted in the Tender must be in Australian currency and exclusive of any GST Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 Section 13 Section 14 Section 15 Section 16 Tender Submission Requirements Tender Validity Period Tender Evaluation Late and Non- Conforming Tender Submissions Costs of Tendering No Obligation to Consider or Accept any Tender Formal Contract Requirements Disclaimer Tenderer s Warranty and Acknowledgement Miscellaneous Submissions must comply with maximum number of pages specified Assumptions or exclusions upon which the Tender is based must be listed in nominated schedule Minimise its departures and exclusions from the Agreement Any departures or exclusions from the Agreement must be priced 8

9 ARTC TENDERS Section A Instructions and Information to Tenderers Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 Section 13 Section 14 Section 15 Section 16 Programme Information Instructions to Tenderers Request for Tenderers Tender Documents Tenderer to Fully Inform itself Lodgement of Tender Tender Submission Requirements Tender Validity Period Tender Evaluation Late and Non- Conforming Tender Submissions Costs of Tendering No Obligation to Consider or Accept any Tender Formal Contract Requirements Disclaimer Tenderer s Warranty and Acknowledgement Miscellaneous Evaluation Criteria listed in the Tender Particulars The Tender Submissions shall be evaluated upon: the completed Tender Submission; any supporting information provided with the Tender Submission; any supplementary required information requested under the Information Requests clause; ARTC records of the Tenderer s and /or the nominated sub-contractors past performances. Independent Probity oversight of all tenders 9

10 ARTC TENDERS Section B Tender Particulars and Schedules 1. Tender Particulars 2. Tender Form 3. Tender Schedules Schedule 1 Corporate Information Schedule 2 Minimum Requirements Schedule 3 Assumptions and Exclusions Schedule 4 Insurance Details Schedule 5 Relevant Experience of Tenderer Schedule 6 Relevant Experience of Tenderer s Team Schedule 7 Scope Appreciation Schedule 8 Delivery Schedule Schedule 9 Proposed Methodology Schedule 10 Regional Participation Schedule 11 Fee Proposal Closing Date and Time : electronic tendering, time zone differences electronic tendering, uploading files Lists Tender Administrator Lists Probity Advisor Minimum Insurance Requirements Public and PL - $20m PI - $10m Note page limits 10

11 ARTC TENDERS Section B Tender Particulars and Schedules 1. Tender Particulars 2. Tender Form 3. Tender Schedules Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Schedule 6 Schedule 7 Schedule 8 Schedule 9 Schedule 10 Schedule 11 Corporate Information Minimum Requirements Assumptions and Exclusions Insurance Details Relevant Experience of Tenderer Relevant Experience of Tenderer s Team Scope Appreciation Delivery Schedule Proposed Methodology Regional Participation Fee Proposal The Tenderer must provide all the details listed in this Tender Schedule Failure to satisfy the Minimum Requirements will likely exclude any further evaluation 11

12 ARTC TENDERS Section B Tender Particulars and Schedules 1. Tender Particulars 2. Tender Form 3. Tender Schedules Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Schedule 6 Schedule 7 Schedule 8 Schedule 9 Schedule 10 Schedule 11 Corporate Information Minimum Requirements Assumptions and Exclusions Insurance Details Relevant Experience of Tenderer Relevant Experience of Tenderer s Team Scope Appreciation Delivery Schedule Proposed Methodology Regional Participation Fee Proposal PL ARTC is to be listed as an interested party and suppliers should nominate that services are being performed in the rail environment PI - the insurer must be advised of the existence of the agreement and nature of the work to be performed for ARTC and must remain in force for a period of 7 years 12

13 ARTC TENDERS Section B Tender Particulars and Schedules 1. Tender Particulars 2. Tender Form 3. Tender Schedules Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Schedule 6 Schedule 7 Schedule 8 Schedule 9 Schedule 10 Schedule 11 Corporate Information Minimum Requirements Assumptions and Exclusions Insurance Details Relevant Experience of Tenderer Relevant Experience of Tenderer s Team Scope Appreciation Delivery Schedule Proposed Methodology Regional Participation Fee Proposal The proposal is to be presented in the form of the template provided in the Tender Schedule Ensure the document contains no summation errors, rounding errors etc 13

14 ARTC TENDERS Section C Contract Consultancy Agreement Simple Consultancy Agreement Works Agreement Agreements to be used in the immediate term Supply Agreement Design Consultancy Agreement Agency Agreement Simple Works Agreement Works and Design Plant Hire Agreement Design and Supply Agreement Major Works Agreement Standing Offer Agreement 14

15 ARTC TENDERS Section D Services Brief Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Appendix A Appendix B Appendix C Appendix D Glossary and Abbreviations Project Details Scope of Services Service Providers Team Management of Exclusivity Requirements Contract Deliverables General Project Requirements and Deliverables Reference Documents Information Documents Is description of the Services / Works required 15

16 ARTC CONTRACTS ARTC have a standard suite of contract documents that are used as base for all contracts; Agency Consultancy Simple Consultancy Simple Works Works Works with Design Plant Hire Supply Design and Supply Major Works Standing Offer 16

17 ARTC CONTRACTS Key requirements of ARTC contracts; Insurances Limits of Liability Competencies Contract specific arrangements - Payment regime - Pain / gain - Schedule - Deliverables - Key personnel 17

18 ARTC COMPETENCY COMPLIANCE Under the National Rail Safety Regulator (NRSR) a rail transport operator must ensure a rail safety worker s competence is assessed in accordance with the principles of the Australian Quality Training Framework (AQTF) and any applicable qualifications and units of competency recognised under the Australian Qualifications Framework (AQF). ARTC utilise the Rail Industry Worker (RIW) program and the RIW card ARTC used the Onsite system to manage compliance with the RIW program. Onsite is a database that stores records Onsite is used to record that Rail Industry Worker requirements have been met 18

19 ARTC COMPETENCY COMPLIANCE RAIL SAFETY NATIONAL LAW (NSW) - SECT 8 Meaning of rail safety work 8 Meaning of rail safety work (1) Subject to subsection (2), any of the following classes of work is "rail safety work" for the purposes of this Law: (a) driving or despatching rolling stock or any other activity which is capable of controlling or affecting the movement of rolling stock; (b) signalling (and signalling operations), receiving or relaying communications or any other activity which is capable of controlling or affecting the movement of rolling stock; (c) coupling or uncoupling rolling stock; (d) maintaining, repairing, modifying, monitoring, inspecting or testing- (i) rolling stock, including checking that the rolling stock is working properly before being used; or (ii) rail infrastructure; (e) installation of components in relation to rolling stock; (f) work on or about rail infrastructure relating to the design, construction, repair, modification, maintenance, monitoring, upgrading, inspection or testing of the rail infrastructure or associated works or equipment, including checking that the rail infrastructure is working properly before being used; (g) installation or maintenance of- (i) a telecommunications system relating to rail infrastructure or used in connection with rail infrastructure; or (ii) the means of supplying electricity directly to rail infrastructure, any rolling stock using rail infrastructure or a telecommunications system; (h) work involving certification as to the safety of rail infrastructure or rolling stock or any part or component of rail infrastructure or rolling stock; (i) work involving the decommissioning of rail infrastructure or rolling stock or any part or component of rail infrastructure or rolling stock; (j) work involving the development, management or monitoring of safe working systems for railways; (k) work involving the management or monitoring of passenger safety on, in or at any railway; (l) any other work that is prescribed by the national regulations to be rail safety work. (2) For the purposes of this Law, "rail safety work" does not include any work, or any class of work, prescribed by the national regulations not to be rail safety work. 19

20 ARTC COMPETENCY COMPLIANCE 20

21 ARTC COMPETENCY COMPLIANCE 21

22 ARTC COMPETENCY COMPLIANCE 22

23 ARTC COMPETENCY COMPLIANCE 23

24 ARTC COMPETENCY COMPLIANCE ARTC Matrix Roles National Matrix Roles ARTC Operator Role ARTC Currency Role 24

25 ARTC COMPETENCY COMPLIANCE Key messages - Use ARTC website - If in doubt comply - Any questions 25

26 THE ACCREDITATION SCHEME The Australian Government Building and Construction WHS Accreditation Scheme (the Scheme) will apply to the Inland Rail Programme. Subject to certain financial thresholds, only builders who are accredited under the Scheme can enter into lead contracts for building work that is funded directly or indirectly by the Australian Government. Familiarise yourself with the Scheme If necessary, apply for accreditation 26

27 INDUSTRY CAPABILITY NETWORK Gerhard Klooster 27

28 INDUSTRY CAPABILITY NETWORK INDUSTRY CAPABILITY NETWORK 28

29 INDUSTRY CAPABILITY NETWORK ICN Gateway for Suppliers 29

30 INDUSTRY CAPABILITY NETWORK 30

31 INDUSTRY CAPABILITY NETWORK Notifications of Opportunities via 31

32 INDUSTRY CAPABILITY NETWORK Business Matching PROJECT: ABC Work Package: Subcontractors for supply and installation of mining equipment Com - pany Summary Products Services Major Clients Major Projects Turnover (million) Primary Contacts Loca - tion Web site Recent Projects (Project, Client, Scope, Contract value, Finish date) Financial state-ments attached? DEF We design, manufacture, test, install and maintain centrifugal & positive displacement pumps for mining, oil and gas and power industries. Centrifugal pumps (0-100kL/min) Positive displacement pumps (10-40kL/min) Anglo Coal BHP Billiton MacArthur Coal Peabody BP Solar Sydney BHP Billiton, Dendrobium Mine Coal Ventilation Project BHP Billiton WICET Preparation Plant, 500 Mr Brett Chaltas Managing Director Ph: brett.chaltas@def.com. au Mackay om.au WICET, Bechtel, 5 x 400kW slurry pumps install, k$500, Jul 2015 Yes GXB GXB was founded in 1918 by John S Smith. Our satisfied customers applaud our exceptional customer services. GXB's products are know for their reliability, efficiency and durability. Brake pads, window wipers, cleaning chemicals, operable walls, photo copy machines. Coles Midas JB HiFi 4 Mr Vance Sonten Project Mgr Mob: vsonte@gxb.com.au Darra om.au no 32

33 INDUSTRY CAPABILITY NETWORK An effective ICN Gateway Profile Attracts the attention of potential Buyers Immediately notifies you of relevant projects and opportunities listed Enables online Expressions of Interest (EOI) Addresses Buyers core concerns (proven capability, capacity, skills, safety etc.) Differentiates you from your competitors Is succinct and relevant to the Buyer 33

34 INDUSTRY CAPABILITY NETWORK Helpdesk QLD: Gerhard Klooster Project Engineering Specialist Ph: (07) NSW: Ian Hudson Regional Manager, Central & Western NSW Ph: (02)