Allerton Bywater Primary School Allerton Bywater West Yorkshire

Transcription

1 Allerton Bywater Primary School Allerton Bywater West Yorkshire School Business Manager Required from March 2018 Full Time Recruitment Information Pack Learning matters. Make every day count.

2 Contents Further Information / Visits/ Overview of the Application Process Letter from the Head Teacher Applying for a job at Allerton Bywater Job Description Person Specification

3 Further Information Please feel free to view the following links for more information: School Website: Latest Ofsted Report Jun Latest performance tables: Visits Visits are warmly welcome. Please contact Ruth Sherrington on or by at (Ruth Sherrington) to arrange a visit at the following times: Thursday 1 st February 2018 at 10am and 2pm Tuesday 20 th February 2018 at 10 am Overview of the Application Process The closing date for all applications is noon on Monday 5 th March Shortlisting will be taking place on Friday 9 th March Candidates will be assessed and interviewed on Tuesday 20 th and 21 st March Completed applications must be returned to Richard Cairns at cairnsr02@brigshawtrust.com If you think you are the person for the job, please complete the enclosed application form with a covering letter, no more than two sides of A4, and send to the above by the closing date. An will be sent to shortlisted candidates with details of the interview process. If you have not heard from us within a week of the closing date, please assume your application has been unsuccessful.

4 Allerton Bywater Primary School Leeds Road, Allerton Bywater Castleford, WF10 2DR Head teacher: Richard Cairns WELCOME TO ALLERTON BYWATER PRIMARY SCHOOL Letter from the Head teacher Dear Applicant, Many thanks for expressing an interest in our school. Do take some time to look through our website and latest OFSTED report (June 2015) to find out more about what we can offer. I think Allerton Bywater is a brilliant school. We value everyone connected with the school and place great importance on the successes of all our pupils. In July 2015 OFSTED reported that Allerton Bywater is a good school. We work hard in school to ensure all our children are actively engaged in learning and our new innovative curriculum has been designed to ensure all children are learning in stimulating lessons. A number of extra curriculum clubs ensures that our children have access to a range of exciting and stimulating activities from football to dancing and even our new Yoga Club (and many more). I believe that schools are at the heart of any community and as a school we pride ourselves in involving, not just parents, but the wider community in the day to day running of our school. As well as FAB (Friends of Allerton Bywater) who help the school raise valuable funds throughout the year we also have an increasing army of volunteer helpers who support us daily. Our most important customers are our children. Their opinions are listened to and valued through School Council where they have regular meetings and discuss a wide range of issues every few weeks. You would also be working in a school that is part of the Brigshaw Learning Partnership which is a multi-academy trust. The Trusts key priorities are focused on improving the quality of teaching, learning and leadership in our schools to enable pupils to achieve better outcomes, and, through our Guidance and Support Team, providing swift and easy access to a range of multi-agency services for children, young people and their families who face barriers to learning. If you wish to pursue your interest in the post, please complete the application form, in full, and in black ink or typescript, in order that legible copies can be photocopied, and return it to school by the closing date. If you have a disability and require this information in a different format, for example, Braille, larger print or on CD, please contact school. There are some guidance notes enclosed in the information pack to assist you in completing your application. Please note that it is our policy not to accept late applications except in exceptional circumstances which are outside of your control. If we have not contacted you within four weeks of the closing date please assume that your application has been unsuccessful. I hope you will appreciate that the decision not to acknowledge unsuccessful applicants has been taken in the interests of cost effectiveness. We look forward to receiving your completed application form in due course and if you are interested in the post I would encourage you to contact school to arrange a visit. Richard Cairns Head Teacher

5 Applying for a job at Allerton Bywater Primary School

6 This school is committed to promoting and safeguarding the welfare of all children. Thank you for expressing an interest in joining our school. The enclosed application pack contains a number of documents providing background information about our school and the vacancy that we are advertising. We hope you will find this information useful and we look forward to hearing from you. Making an Application Application Form If you wish to be considered for this post please complete the enclosed application from providing full details of your education and employment history, including any unpaid or voluntary work. Where there are gaps in your employment please state the reasons why (e.g. gap year, career break, unemployed etc.). You will note that we require details of two referees, one of which must be your current or most recent employer. Please provide phone and contact details for all referees. CVs are not accepted as part of the application process. Supporting Information This section of the form is very important. It gives you an opportunity to explain why you are applying and why you are the best person for this job. Use the job description and person specification as your guide and give specific examples, where possible, to demonstrate how you match the requirements for this post. If you do not have enough space, please attach a separate sheet. Please remember to sign the declaration on the final page of the application form. For teaching posts: in addition to the application form, please submit a formal letter of application (up to 2 sides of A4) detailing your experience of teaching and learning and the impact your contribution will make in terms of raising standards at our school. Completed forms should be sent by to cairnsr02@brigshawtrust.com or by post to Allerton Bywater Primary School Leeds Road, Allerton Bywater. WF10 2DR Interview and Selection Process Those candidates who meet all the requirements for the post will be short listed and details of the interview programme will be confirmed in writing. As part of the selection process, in addition to assessing your skills and knowledge against the requirements of this role, specific questions will be asked to assess your suitability to work with children. Under the disability Discrimination Act 1995 and 2005, we are legally required to consider making reasonable adjustments to ensure that disabled people are not disadvantaged in the recruitment and selection process. We are therefore committed to meeting, wherever possible, any needs you specify on the application from. Please contact the school if you need to discuss this in any detail. We will consider any reasonable adjustments under the terms of the Disability Discrimination Act to enable an applicant with a disability (as defined under the act) to meet the requirements of the post. Induction and Continuous Professional Development The head teacher and governing body are committed to ensuring your well being and continuous professional development in this role. On appointment the head teacher will discuss an appropriate induction programme with you that will help familiarise you with the culture of the school, local practices, policies and expectations. You will be offered the opportunity to further develop your professional knowledge by participating in local training events and, where appropriate, working towards further qualifications.

7 Pre-employment checks References Please provide phone and contact details for all referees. If you are short listed we will normally take up references before the interview date. One of your referees must be your current or most recent employer. Two satisfactory references must be received before we can confirm any offer of an appointment. The information we request will relate to salary, length of service, sickness absence record, skills and abilities, suitability for the job, disciplinary record and suitability to work with children. Copies of references or references that are addressed to whom it may concern will not be accepted. On receipt of references your referees may be contacted to verify any discrepancies, anomalies or relevant issues as part of the recruitment verification process. Criminal Records Bureau Check (Disclosure) Employment at this school is subject to an enhanced check with the Disclosure and Barring Service. Checks will also be made against the Protection of Children List (PoCA) and the DCSF List 99. All such checks must be satisfactory before we confirm any offer of an appointment. Under the Rehabilitation of Offenders Act 1974 (Exemption Amendment) Order 1986, there are a number of jobs where we must take account of convictions, even though they are spent. All posts at this school are regarded as such. However, spent and/or unspent convictions may not necessarily make you unsuitable for appointment. Validation of Qualifications All short listed candidates will be asked to bring original certificates of relevant qualifications to interview. These will be photocopied and kept on file and may be confirmed as genuine with the relevant awarding bodies. Right to Work in the United Kingdom Under the Asylum and Immigration Act 1996, it is a criminal offence to employ anyone who is not entitled to live or work in the UK. Applicants can expect us to ask for proof of this at interview stage, where you will be asked to provide some original documentation to confirm that you are eligible to work within the UK. Photographic proof of identity will also be required. Medical Assessment A satisfactory medical assessment will be required for all new staff before we confirm any offer of an appointment. School Policies Child Protection This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We have a designated senior member of the leadership team who is responsible for referring and monitoring any suspected case of abuse. All members of staff will receive training in line with our child protection policy. Whistle Blowing We recognise that children cannot be expected to raise concerns in an environment where staff fail to do so. Therefore our policy is to ensure that all staff are made aware of their duty to raise concerns about any inappropriate attitude or actions of colleagues. Code of Conduct and Personal Behaviour The school believes that it is essential for standards of conduct at work to be maintained to ensure delivery of quality services and also to protect the well being of all its employees and pupils. The head teacher and governing body regard everyone at our school as a role model to our pupils. As such employees should conduct themselves with integrity, impartiality and honesty. Furthermore, everyone in school has an absolute duty to promote and safeguard the welfare of children. Registered teachers are in addition bound by the codes and professional values of the GTCE (General Teaching Council, England). While registered teachers are bound by the code, the school considers the principles to apply to all staff employed at the school. Equal opportunities We are committed to promoting best practice in our efforts to eliminate discrimination and to create a working and learning environment where all are treated fairly and with respect. We take action to ensure that nobody is treated less favourably than anyone else because of their colour, race, ethnic or national origin, religion, gender, sexual orientation, disability or age. Full details of all these policies are available in school.

8 JOB DESCRIPTION SCHOOL BUSINESS MANAGER Grade: SO2 Hours of duty: 37 hours per week TTO + 10 days Any Specific Conditions: No Smoking Policy Specific Conditions of Service: Requirement to occasionally work outside school hours and off the school site, as required by the school. Term time only (plus 10 additional days). Accountable to: Headteacher MAIN DUTIES Finance 1. To manage financial administration procedures for Allerton Bywater Primary working in conjunction with the Academy Finance Team under guidance of the MAT Finance Director 2. To demonstrate accountability through compliance with the Academies Financial Handbook and external audit reports 3. To assist with planning, monitoring and evaluation of the budget in accordance with best value principles. To be responsible for the selection and management of resources, including management of budgets and regular audit of resources. 4. To take a lead role in procurement and securing funding, e.g. sponsorship / bids / grants. 5. To benchmark the school against similar schools in order to continually review expenditure. 6. To manage service contracts. 7. To manage lettings and associated income, building and projects. 8. To manage school licenses and insurance. 9. To attend and report to Governing Body meetings, as required. Personnel Management 1. To liaise between staff. 2. To take line management responsibility for the administrative staff, superintendents and cleaners. 3. To undertake recruitment, induction, appraisal and mentoring of managed staff, as required. 4. To undertake all administrative duties pertaining to the recruitment of all staff. 5. To carry out personnel management procedures, as appropriate.

9 6. To undertake training or make arrangements for staff you manage and to be responsible for their continuing professional development (CPD). 7. To manage the administration of the SAP system and other employee records. 8. To work as part of the team supporting and inspiring confidence and high standards in your colleagues. 9. To attend Governing Body and sub-committee meetings, as required. 10. To manage the DBS register including new applications and the upkeep of the Single Central Record. 11. Alongside the Headteacher / Deputy Headteacher, to develop a performance management system for line-managed staff and other support staff. 12. In conjunction with the Headteacher and Governors, contribute to the procurement and recruitment processes. Health and Safety 1. To develop, implement and manage effective Health and Safety management systems. 2. In conjunction with the Headteacher, manage the development of Health and Safety procedures to ensure the safety of pupils, colleagues and visitors. 3. To contribute to and manage aspects of Educational Visits e.g. Risk Assessments, organisation and review of visits. 4. In conjunction with the Headteacher and Superintendent, devise, implement and monitor security policies and procedures for the site eg Fire Alarms, Lock Down Procedures and as part of the Emergency Planning Team 5. In conjunction with the Headteacher and Superintendent, develop and maintain the Emergency Plan, liaising with the Local Authority, Civil Emergency Services. 6. In conjunction with the Headteacher and Superintendent, carry out periodic reviews of Health and Safety in conjunction with the Health and Safety governor. 7. Manage First Aid record keeping and produce reports for the Head teacher and the Board. Site Maintenance 1. In conjunction with the Headteacher and Superintendent, be responsible for arranging and overseeing maintenance of the school site. 2. To be responsible for the letting of the school premises to outside organizations and school staff, and for the development of all school facilities for out-of-school use, with particular reference to the local community.

10 3. To know about risk assessment tools and how to use them to establish hazards within the school and the associated risk involved. 4. To take responsibility for the Inventory within the school. 5. To take a lead role in the development and maintenance of systems and procedures that will ensure the school building and grounds are well maintained and cleaned. Whole School Administration 1. To be responsible for the systems and general management of the school s administrative and financial computer network, the implementation of appropriate Management Information Systems and the full computerisation of the administration accounting and record system. 2. To support the school in complying with new data legislation i.e. the security of data, access rights to the system and ensure that the school s policies and procedures meet the data protection requirements/law (GDPR) 3. Acting as System Manager for the administrative computer network. 4. To be responsible for obtaining the necessary licenses and permissions and ensuring their relevance and timelines. 5. To produce, respond to and organise correspondence. 6. To be responsible for completion of (or delegation of) the submission of forms and returns, including those from outside agencies, i.e. DfE, Ofsted etc. 7. To attend meetings and provide full administrative service, as appropriate. 8. To provide detailed analyses and evaluation of data (including pupil data) and produce reports and information, as required. 9. In conjunction with the BLP ensure school website compliance. Personal Development 1. To demonstrate a commitment to your continuing professional development. 2. To participate in the reviews and appraisals of your work and performance. General 1. To relate well to all members of the school community. 2. To demonstrate commitment to and actively promote all school and academy policies and procedures 3. To adhere to Data Protection and Freedom of Information policies.

11 4. To respect and maintain confidentiality at all times. 5. Collaborate with other School Business Managers as part of a wider team on agreed areas of development eg Business Resumption Plan and Public Sector Equality Duty 6. Any other tasks as may be reasonably be requested by the Headteacher. This job description is subject to periodic review This school and Academy is committed to safeguarding and promoting the wellbeing of all children, and expects our staff and volunteers to share this commitment

12 SCHOOL BUSINESS MANAGER PERSON SPECIFICATION SO2 EMPLOYEE SPECIFICATION: Detailed below are the types of skills, experience and knowledge that are required of applicants applying for the post. The Essential Requirements indicate the minimum requirements, and applicants lacking these attributes will not be considered for the post. The points detailed under Desirable Requirements are additional attributes to enable the applicant to perform the position more effectively or with little or no training. They are not essential, but may be used to distinguish between acceptable candidates. SKILLS Ess Des MOA Able to communicate effectively with a wide range of people including sensitive and * A,I complex information Able to produce and present reports and data * A,I,R Able to establish and maintain accurate records using both manual and electronic systems * A,I Able to accurately enter/retrieve data information from information systems * A,I Able to contribute to the improvement of the service including processes and procedures * A,I,R Able to delegate tasks and manage own workload to meet deadlines * A,I KNOWLEDGE/QUALIFICATIONS Ess Des MOA Knowledge of FMS, the schools computerised financial system. * A,I Able to manage budgets and maintain accurate financial information to facilitate effective monitoring to achieve organisational aims. * A,I,R Knowledge of general office procedures and practice * A,I Knowledge of relevant financial regulations to carry out financial transactions * A,I NVQ Level 4 or higher qualification and or equivalent experience in finance or has attained the diploma for school business managers (formally known as CSBM) * A,C Knowledge of the Schools Information Management System (SIMS) * A,I EXPERIENCE Ess Des MOA Experience of schools computerised financial management systems * A,I

13 Experience of working in partnership with others to deliver work to set deadlines A,I * Experience of providing customer focussed services * I Experience of leading, developing and appraising a team of staff * A,I,R Experience in the use of the Microsoft Office package * A,I,R Experience of extracting and analysing data from information databases * A,I BEHAVIOURAL AND OTHER RELATED CHARACTERISTICS Ess Des MOA Willing to abide by the Academies Policy in the duties of the post, and as an employee of * I the Academy Willing to carry out all duties having regard to an employee s responsibility under the Academies Safeguarding and Health and Safety Policies Ability to take responsibility and also able to work collaboratively with other team members * I * A,I An ability to respect sensitive and confidential work. * A,I Commitment to own personal development and learning. * A,I METHOD OF ASSESSMENT(MOA) A = Application Form T = Test I = Interview C = Certificate R = Reference This school is committed to safeguarding and promoting the wellbeing of all children, and expects our staff and volunteers to share this commitment