Data protection registration: nature of work descriptions

Transcription

1 Data protection registration: nature of work descriptions Charitable and voluntary We use these descriptions to help us process your registration: Charity (Local) Charity (National) Charity Trading Company Citizens Advice Bureau Council for Voluntary Service Neighbourhood Watch Pastoral Care Victim Support Scheme/Witness Service

2 Charity (Local) Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Charity (Local) Reasons/purposes for processing information We process personal information to enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; administer membership records; to fundraise and promote the interests of the charity; manage our employees and volunteers; maintain our own accounts and records. Type/classes of information processed We process information relevant to the above reasons/purposes. This may include: personal details family detail lifestyle and social circumstances membership details goods and services financial details education and employment details We also process sensitive classes of information that may include physical or mental health details; racial or ethnic origin and religious or other beliefs of a similar nature. Who the information is processed about We process personal information about: members staff, volunteers trustees complainants, supporters enquirers advisers and representatives of other organisations Who the information may be shared with We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data

3 Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with: members family, associates or representatives of the person whose personal data we are processing employees current, past and prospective employers healthcare, social and welfare organisations educators and examining bodies financial organisations employment and recruitment agencies survey or research organisations business associates and professional advisers providers of goods and services local and central government other voluntary and charitable organisations Transferring information overseas We may occasionally need to transfer personal information overseas. Where this is necessary this may be to countries or territories around the world. We are required to ensure that when we need to do this we comply with the DPA.

4 Charity (National) Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Charity (National) Reasons/purposes for processing information We process personal information to enable us to provide a voluntary service for the benefit of the national public as specified in our constitution; administer membership records; to fundraise and promote the interests of the charity; manage our employees and volunteers; maintain our own accounts and records. Our processing also includes the use of CCTV systems for the prevention of crime. Type/classes of information processed We process information relevant to the above reasons/purposes. This may include: personal details family details lifestyle and social circumstances membership details goods and services financial details education and employment details visual images, personal appearance and behaviour We also process sensitive classes of information that may include: physical or mental health details racial or ethnic origin religious or other beliefs of a similar nature offences and alleged offences criminal proceedings, outcomes and sentences trade union membership Who the information is processed about We process personal information about: members staff, volunteers supporters complainants, enquirers advisers

5 representatives of other organisations individuals captured by CCTV images Who the information may be shared with We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with: members family, associates or representatives of the person whose personal data we are processing employees current, past and prospective employers healthcare, social and welfare organisations providers of goods and services educator and examining bodies financial organisations employment and recruitment agencies survey and research organisations business associates and professional advisers police forces local and central government other companies in the same group as the data controller other voluntary and charitable organisations Transferring information overseas We may occasionally need to transfer personal information overseas. Where this is necessary this may be to countries or territories around the world. We are required to ensure that when we need to do this we comply with the DPA.

6 Charitable Trading Company Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Charitable Trading Company Reasons/purposes for processing information We process personal information to enable us to carry out trading on behalf of charity/charities and to generate income on their behalf; to advertise our services; maintain our own accounts and records and to support and manage our employees. Type/classes of information processed We process information relating to the above reasons/purposes. This information may include: personal details family details lifestyle and social circumstances financial details education and employment details goods and services We also process sensitive classes of information that may include: physical or mental health details racial or ethnic origin religious or other beliefs trade union membership information about offences/alleged offences Who the information is processed about We process personal information about: customers and clients members and supporters of the charities suppliers employees Who the information may be shared with We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of

7 organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with: other organisations in the same group as the charitable trading company central government providers of goods or services current, past and potential employers Transferring information overseas We may occasionally need to transfer personal information overseas. Where this is necessary this may be to countries or territories around the world. We are required to ensure that when we need to do this we comply with the DPA.

8 Citizens Advice Bureau Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Citizens Advice Bureau Reasons/purposes for processing information We process personal information to enable us to provide an independent advice service to our clients and to support and manage our staff. Type/classes of information processed We process information relevant to the above reasons/purposes. This may include: personal details family details client records lifestyle and social circumstances financial details employment and education details goods or services provided We also process sensitive classes of information that may include: physical or mental health details racial or ethnic origin religious or other beliefs offences or alleged offences Who the information is processed about We process personal information about: clients suppliers employees complainants, correspondents and enquirers consultants and other professional experts offenders and suspected offenders Who the information may be shared with We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of

9 organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with: family, associates and representatives of the person whose personal data we are processing organisations whom we need to contact in respect of a case suppliers current, past and prospective employers providers of goods or services employment and recruitment agencies data processors central government Transferring information overseas We do not transfer any personal information outside the European Economic Area (EEA).

10 Council for Voluntary Service Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Council for Voluntary Service Reasons/purposes for processing information We process personal information to enable us to provide help and advice on voluntary services; administer membership records; carry out fundraising to support the CVS and to manage our employees. Type/classes of information processed We process information relating to the above reasons/purposes. This information may include: personal details family details lifestyle and social circumstances financial details education and employment details goods and services We also process sensitive classes of information that may include: physical or mental health details racial or ethnic origin religious or other beliefs information about offences or alleged offences Who the information is processed about We process personal information about: members and supporters donors and lenders suppliers complainants, enquirers employees Who the information may be shared with We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of

11 organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with: National Association for Voluntary and Community Action (NAVCA) other voluntary and charitable organisations business associates service providers central government employment and recruitment agencies current, past or prospective employers employees Transferring information overseas We may occasionally need to transfer personal information overseas. Where this is necessary this may be to countries or territories around the world. We are required to ensure that when we need to do this we comply with the DPA.

12 Neighbourhood Watch Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Neighbourhood Watch Reasons/purposes for processing information We process personal information to enable us to help people in the neighbourhood protect themselves and their properties and to reduce the fear of crime by promoting improved home security, greater vigilance and accurate reporting. We also process personal information using a CCTV system to monitor and collect visual images for the purpose of security and the prevention and detection of crime. Type/classes of information processed We process information relating to the above reasons/purposes. This information may include: personal details visual images, personal appearance and behaviour goods and services family details lifestyle and social circumstances We also process sensitive classes of information that may include: physical or mental health details criminal proceedings, outcomes and sentences offences and alleged offences Who the information is processed about We process personal information about our members and supporters, offenders and suspected offenders and about individuals caught by CCTV. Who the information may be shared with We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

13 Where necessary or required we share information with business associates, suppliers, police forces and security organisations. Transferring information overseas We do not transfer any personal information outside the European Economic Area (EEA).

14 Pastoral Care Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Pastoral Care Reasons/purposes for processing information I process personal information to enable me to provide pastoral care to my parishioners. Type/classes of information processed I process information relevant to the above reasons/purposes. This information may include: personal details family, lifestyle and social circumstances education details employment details I also process sensitive classes of information that may include: physical or mental health details religious or other beliefs of a similar nature offences including alleged offences. Who the information is processed about I process personal information about my parishioners and supporters and about the relatives, guardians and associates of the person whose personal information I am processing. Who the information may be shared with I sometimes need to share the personal information I process with the individual themself and also with other organisations. Where this is necessary I am required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations I may need to share some of the personal information I process with for one or more reasons. Where necessary or required I share information with healthcare, social and welfare organisations.

15 Transferring information overseas I do not transfer any personal information outside the European Economic Area (EEA).

16 Victim Support Scheme/Witness Service Description of processing The following is a broad description of the way this organisation/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances. Nature of work Victim Support Reasons/purposes for processing information We process personal information to enable us to provide emotional support, practical assistance and advice to victims and witnesses of crime, to campaign for change, to carry out fundraising and to support and manage our employees. Type/classes of information processed We process information relevant to the above reasons/purposes. This information may include: personal details goods and services financial details education details employment details details of complaints We also process sensitive classes of information that may include physical or mental health details. Who the information is processed about We process personal information about: employees supporters donors and lenders professional advisers victims of crime witnesses police officers Who the information may be shared with We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of

17 organisations we may need to share some of the personal information we process with for one or more reasons. Where necessary or required we share information with: current, past and prospective employers suppliers and service providers financial organisations healthcare and social welfare organisations central government professional advisers security providers police forces courts and tribunals employment and recruitment agencies voluntary and charitable organisations Transferring information overseas We do not transfer any personal information outside the European Economic Area (EEA).