Fixed scope offering. Oracle Fusion HCM Cloud Service. 22 February 2016 A DIVISION OF DIMENSION DATA

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1 Fixed scope offering Oracle Fusion HCM Cloud Service 22 February 2016 A DIVISION OF DIMENSION DATA

2 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 2

3 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 3

4 Consider the following # Executive 1 Can you find, hire, develop and retain the best talent? strongly disagree neutral strongly agree Y N Do you create and support a collaborative, productive working environment? 3 Can you provide workforce insight to every department? 4 Are your HR applications accessible and easy to use by everyone in the organization? 4

5 Consider the following # HR operations 1 Are you fully equipped to operate globally? strongly disagree neutral strongly agree Y N Can you ensure efficient pay management? 3 Does your solution support your efforts to optimize workforce management? 4 Can you retain top talent by analysing and differentiating compensation? 5 Do you have the capabilities in place to help ensure workforce diversity? 5

6 Consider the following # Talent management 1 Can you easily source, acquire, and on-board key talent? strongly disagree neutral strongly agree Y N Can you develop your employees' skillsets with a blended learning approach? 3 Can you drive a high-performance culture? 4 Are you struggling to identify your future leaders? 6

7 Consider the following # Technologist 1 Are you looking to modernise your HR technology & take advantage of cloud innovation? strongly disagree neutral strongly agree Y N Do you know how to tap into the power of social tech to drive collaboration and growth? 3 Can you meet the demands of your mobile workforce? 7

8 The horrid truth 8

9 CEO s worry list Talent has moved up in the CEO s worry lists 1000 CEO s were asked How important are the following sources of competitive advantage in sustaining your growth over the long term? The #1 response chosen by 97% CEO s Access to, & retention of, key talent Turnover is expensive Top performers drive business performance 9

10 Business objectives Adopt leading Global HCM practices Achieve HR excellence by automating recruitment processes - efficient, cut costs & improve business performance Easily meet compliance requirements and make better hiring decisions faster with built-in reporting tools Streamline the HCM processes and achieve measurable efficiencies Provide global visibility of the human resources in for the management to make critical HR decisions Simple, portal based and flashy tool for employee s performance evaluation Elimination of paperwork, with goal to achieve online and efficient environment Insight into trends within the organisation to take pro-active measures Improve the line manager s ability to manage Give employee s constant feedback about clear, meaningful goals Empower employees to manage their own careers 10

11 Business objectives Faster deployment Fully provisioned & working system Lower complexity Lower cost faster time to value 11

12 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 12

13 13

14 Oracle Cloud Human Capital Management Web Mobile Social Job boards Employee networks Candidate portal Help desk Contractors Global HR Workforce rewards and payroll Workforce management Workforce optimisation Talent management Recruiting and on-boarding Performance and succession Learning and development Globalisations and statutory localisations Integrated human capital and talent management foundation Social network Mobile Analytic KPIs and dashboards Predictive analytics Integrations 14

15 The overall solution Global human resources Workforce rewards Employee portraits Global / local employment model Embedded analytics Mobile & social Differentiated compensation Robust payroll engine Flexible benefits Workforce management Workforce optimisation Absence management Time & labour Mobile Gain insight Model your future Predict outcomes Big data 15

16 Module Module Additional services Inscope Inscope Inscope Fusion HCM base Performance management OTBI Absence management Goal management BI publisher reports Profile management Talent review Data conversion Fusion HM talent management base Succession management Interfacing HR2HR connector Workforce lifecycle management Payroll extract Workforce compensation Workforce predictions Payroll 16

17 The solution Creates a comprehensive cloud offering to manage Human Resources and employee careers Provides managers complete knowledge of internal capabilities and skills needed to grow the company Provides visibility into employee profiles and access to talent pools to source ideal candidates Increases employee retention rates by better aligning candidates to business requirements, and the right compensation and growth opportunities and improves employee experience Simplifies on-boarding by streamlining new hire paper work Quickly aligns employees to company goals Empowers employees with access to learning and career management tools, delivers powerful intelligence and a complete social experience Develop career opportunities with ongoing job performance and goal assessment Collaborate between teams and HR using social networks to gain insight about the company, key projects and how to get involved 17

18 The solution Key features Pre-defined processes Fully-functional processes Reduced costs Accelerated timelines Fixed deliverables Risk mitigation Anywhere, anytime access to your people 18

19 The solution Key benefits Pre-configured best practice business processes Accelerated time-to-value through the use a of prescriptive, best practice methodology A comprehensive approach to deploying Oracle Cloud HCM processes quickly and costeffectively Drastically reduce the cost of implementing & running a HR system efficiently Anywhere, anytime decision making 19

20 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 20

21 Scope Business process Description Manage workforce lifecycle Manage leave Add a person Manage employment information Manage personal information Promote employee Transfer employee Terminate employee Manage leave enrolment Schedule and record leave Manage leave processing Report and analyse leave data Manage workforce profile Manage talent profile 21

22 Scope Business process Enterprise structure Work structure Countries Language Employee self service Leave plan Leave type Leave formula Client specific organisational configuration Up to 2 x legal entities Up to 2 x data groups Up to 2 x business units Client specific organisational configuration 10 x positions Configuration of single tree version for - Organisation - Department - Position 1 x Description 1 x additional Oracle supported language to English For leave 1 x accrual plan 5 x absence types Configure 1 x Oracle delivered absence formula and no custom formulae 22

23 Scope Business process Profile management process Profile content framework Description Configuration of the delivered profile management notifications and approvals Configuration of content items for profile management Up to 10 x competencies Up to 1 x educational levels Up to 3 x rating models Profile configuration Profile integrations 10 x talent profile for either job / positions Configuration search and compare functionality - Person job - Job person - Person person If applicable, prepare for integration with - Performance management - Goal management - Compensation - Talent review 23

24 Scope Business process Data migration Reports alerts Analytics Description Migration of current employee details Migration of a single file for - Locations - Department - Job - Position - Grade Note: data has to be provided in our template, and only active employee s data would be migrated Migration of historical data is out of scope Employee file details Employee leave balances and transaction details HR transaction details 2 x fixed format reports 2 x Oracle delivered alerts Not in scope 24

25 Technology BOM items required 1 Oracle Fusion Human Capital Management Base Cloud Service 2 Oracle Fusion Transactional Business Intelligence for HCM 25

26 Why Oracle? Oracle s rich history in delivering cloud services On demand business since 1999 More than 5.5 million users Second-largest Cloud provider Enterprise-grade availability, performance, and security More than Oracle experts around the world Complete portfolio of cloud services 26

27 Why Oracle cloud security & data protection? ISO framework Security enablers Privacy protection Benefits Automation to monitor, correlate, and alert Protection from intrusion, malicious acts Security health checks Data encryption Oracle On Demand Regulatory compliance Avoidance of adverse legal consequences Compliance services Business continuity Disaster recovery services Company valuation & reputation protection 27

28 Why Oracle? Most reliable platform from Oracle More than 99.5% uptime ITIL-based processes Access to Oracle engineers Comprehensive production assessment process High availability via Autonomic monitoring, diagnostics Predictive incident management tool 28

29 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 29

30 Implementation methodology 30

31 Implementation approach The OUM Cloud Approach is specifically designed for implementing Oracle Cloud applications, according to well defined and tested activities and deliverables; it is based on the same principles as Oracle s Unified Method (OUM) to allow consistent approach across all our products This approach consists of An efficient approach to Oracle Cloud implementation An easy-to-follow framework of activities, for a step-by-step project implementation centered around few and essential activities and deliverables A prototype approach based standard functionality Britehouse have a number of Oracle Unified Method certified implementation specialists 31

32 Implementation approach Easy-to-follow framework for activities Short, well-structured implementation cycles Iterative configuration Multiple releases are possible to accommodate incremental scope and / or timeline decisions 32

33 Implementation approach \ methodology Project design Configure Validate Transition Realisation Plan project Setup applications Update settings Migrate configuration to production Manage transitions to steady-state operations Conduct kick-off meeting Schedule workshops Conduct functional design workshops Conduct technical design workshops Conduct design review Develop security and validation strategy / plans Validate configuration Load and validate data Build and validate integrations Apply and validate extensions \ extensible Implement security Prepare cutover strategy Prepare validation scripts Load and validate data Conduct end-to-end review Prepare for training Conduct train-the-trainer workshops Migrate integrations and extensions to production Load, reconcile and validate data in production Conduct final validation review Verify production and operational readiness Begin production use Post go-live support Handoff to client relationship manager Gain acceptance Conduct implementation checkpoint Conduct implementation checkpoint Conduct implementation checkpoint Conduct implementation checkpoint Close project Project management Britehouse Shared Client 33

34 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 34

35 Project plan \ time frames Project design Configure Validate Transition Realisation Plan project Setup applications Update settings Migrate configuration to production Manage transitions to steady-state operations Conduct kick-off meeting Schedule workshops Conduct functional design workshops Validate configuration Load and validate data Build and validate integrations WEEK 1 WEEK 4 Conduct technical design workshops Conduct design review Develop security and validation strategy / plans Conduct implementation checkpoint Apply and validate extensions \ extensible Implement security Prepare cutover strategy Conduct implementation checkpoint Prepare validation scripts Load and validate data Migrate integrations and extensions to production Load, reconcile and validate data in production WEEK 8 WEEK Conduct final 12 Conduct end-to-end review validation review Prepare for training Conduct train-the-trainer workshops Conduct implementation checkpoint Project management Verify production and operational readiness Begin production use Conduct implementation checkpoint Post go-live support WEEK Handoff to client 16 relationship manager Gain acceptance Close project Britehouse Shared Client 35

36 Project plan \ time frames 36

37 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 37

38 Exclusions Integration to any operational systems Implementation of ERP Projects Cloud functionality not explicitly described in this document or the Statement of Work Configuration of any functionality in relevant services (such as procurement, order management or finance) that results in material transactions Formal Education Services with Oracle University for product training is outside the scope of this project Necessary change management in the organisation 38

39 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 39

40 Assumptions # Assumption 1 Oracle s OUM for Cloud implementation approach will be used for the implementation & based on the cloud deployment model, hosted at oracle 2 A small project team is formed and empowered to make decisions 3 Implementation questionnaires are completed before the implementation team start 4 A timeline of 14 weeks is assumed with work products delivered during the timeframe, counting from the time that the cloud system is provisioned 5 Initial deployment of mandatory configuration for a vanilla deployment 6 New releases that come up during the implementation will not be included in the project 7 In the cloud deployment model, at least two project environments are available 8 A prototype will address all baseline system features supporting a defined recruiting process & address user audience interfaces for recruiter & manager 9 Single sign on set-up is not included 10 Configuration within the standard system is performed 11 Suitable network access & bandwidth is in place 12 Organizational change management is in place 40

41 Assumptions # For the project to be successful the customer must fulfil the following obligations 1 Arrange for a project executive sponsor and project steering committee 2 Order the Cloud application prior to project start 3 Assign a project manager to lead your staff s efforts 4 Assign experienced and empowered business and IT users to work closely with the Britehouse team according to project plan (some full-time allocation may be necessary at times) 5 Perform certain project tasks according to project plan such as Complete pre-scribed documentation Provide data in format specified by Britehouse team Customer side of integration 6 Customer to attend the overview training and use the self paced learning tools provided to understand the system features. 41

42 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 42

43 The teams Implementation team Project manager Customer main point of contact for the project Guides project team through the implementation methodology Implementation expertise, experience & go-live services Implementation consultant Deep functional expertise & experience to the design of the solution Configures requirements Demonstrates prototype User experience understanding & specialisation Data specialist experience & specialisation Reporting experience & specialisation Technical consultant Deep technical expertise & experience to the design of the solution Designs and tests integration requirements Security expertise, experience & specialisation Works with technical team to ensure optimal system access for the end users 43

44 The teams Your team Project sponsor Has the budget Manages communication internally Manages and engages resources to participate in the project Dedicated to project from kick-off through to go-live Key business users Lends deep business knowledge of your environment Owner of the business requirements Gathers user feedback during prototype, configuration, and validation phases Available as needed during the project Access to IT 44

45 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 45

46 Additional services Reviews of new features and functions that are developed and released by the Oracle corporation Additional reports Additional dashboards Additional service packs Monthly system usage report System review Remote system administration Train the trainer 3rd party system test Integration testing HCM best practice Business process services 46

47 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames Exclusions Assumptions The teams Additional services Why Britehouse 47

48 Why Britehouse A DIVISION OF DIMENSION DATA

49 About Britehouse Vast experience in multiple technologies BEE company with 100% procurement recognition Focused on the digital journey Diverse management team available to help on all levels Experienced team blended with new upcoming consultants Strong foundation through consolidation of the best Best technology for digitisation Oracle Specialisation Platinum Level A DIVISION OF DIMENSION DATA

50 Oracle specializations A DIVISION OF DIMENSION DATA

51 Oracle experience A DIVISION OF DIMENSION DATA

52 Customers A DIVISION OF DIMENSION DATA

53 Illuminating what s next A DIVISION OF DIMENSION DATA

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