BOARD & MEMBER ROLES & RESPONSIBILITIES
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1 BOARD & MEMBER ROLES & RESPONSIBILITIES DANIEL KRONOVET, NASCO EDUCATION NASCO INSTITUTE 2014 SATURDAY THIS WILL BE FUN.
2 AGENDA!! A little bit of theory Duties of the board (or council) Duties of the individual director (or member) Board (or council) PROCESS Facilitation! Board Training Questions & Discussion
3 BOARD THEORY
4 Nonprofits get special tax status. BOARD THEORY Why?
5 Nonprofits create a PUBLIC GOOD: BOARD THEORY Education Low Cost Housing Puppies
6 Defined by a MISSION STATEMENT BOARD THEORY Example: The mission of the Berkeley Student Cooperative is to provide a quality, low-cost, cooperative housing community to university students, thereby providing an educational opportunity for students who might not otherwise be able to afford a university education. Do you know your organization s mission statement?
7 BOARD THEORY BUT People sometimes try to GAME THE SYSTEM OH NO!!!
8 What to do? BOARD THEORY
9 BOARD THEORY BOARDS!! Representatives FROM THE COMMUNITY to steer the VEHICLE OF THE NONPROFIT to create PUBLIC GOOD for the COMMUNITY Community community community. Community. Understood?
10 DUTIES OF THE BOARD
11 Stewards of the organization DUTIES OF THE BOARD Keepers of the mission
12 DUTIES OF THE BOARD Members Board House Managers Staff Committees Members
13 DUTIES OF THE BOARD
14 DUTIES OF THE BOARD
15 Setting good POLICIES DUTIES OF THE BOARD Making long-range STRATEGIC PLANS Financial PLANNING and OVERSIGHT Hiring good STAFF Being RESPONSIBLE
16 DUTIES OF THE BOARD NOT Telling staff what to do every day Dealing with every problem that comes up Deciding how to spend every dollar THAT S WHAT STAFF IS FOR!!
17 DUTIES OF THE BOARD Remember this and you ll save yourself many problems. Focus on the big picture. - Hammurabi
18 DUTIES OF THE DIRECTOR
19 DUTIES OF THE DIRECTOR DUTY OF CARE Knowledge By-laws, policy, history State and local laws Preparation Know the current issues Understand the proposals Participation Attend meetings Participate in discussion Ask questions, challenge
20 DUTIES OF THE DIRECTOR DUTY OF LOYALTY Uphold the mission statement Justification for your actions Organization s interests first No benefitting yourself! Be careful about conflict of interest Support the Board publically Even if you personally disagree
21 DUTIES OF THE DIRECTOR DUTY OF CARE DUTY OF LOYALTY Knowledge By-laws, policy, history State and local laws Preparation Know the current issues Understand the proposals Participation Attend meetings Participate in discussion Ask questions, challenge Uphold the mission statement Justification for your actions Organization s interests first No benefitting yourself! Be careful about conflict of interest Support the Board publically Even if you personally disagree
22 BOARD PROCESS
23 BOARD PROCESS Proposals!! Let s try it out!
24 BOARD PROCESS Author Date Title Background & History PROPOSAL Comparison of proposal to status quo Possible options/ variations Cost Other Considerations
25 BOARD PROCESS Now where do proposals come from? COMMITTEES
26 BOARD PROCESS Board has a discussion Committee sends proposal to board Board decides it needs something Committee develops a proposal Picks a committee to work on it
27 COMMITTEE PROCESS Review everyone s work since last meeting Work on things inbetween meetings Coordinate, discuss, develop proposals Assign tasks to be done before next meeting Figure out what else needs to be done
28 FACILITATION
29 FACILITATION The purpose of facilitation: Getting the best decision out of the group!
30 Making sure everyone understands FACILITATION Making sure everyone feels comfortable speaking Making sure no one dominates the conversation Keeping the conversation on track Being time efficient
31 FACILITATION Making sure everyone understands Check in regularly, summarize often Making sure everyone feels comfortable speaking Solicit new opinions, encourage all kinds of questions Making sure no one dominates the conversation Encourage people to step up, or to step back Keeping the conversation on track Remind the group of the goal of the discussion, place things aside for later Being time efficient Consent agenda, time limits
32 BOARD TRAINING
33 BOARD TRAINING Challenges: Lots of turnover Various levels of knowledge and experience Various levels of commitment
34 1. Big Picture Stuff History, structure, strategic plan II. Legal Responsibilities Duty of care, duty of loyalty III. Roles and Responsibilities Board vs. Staff vs. Members SAMPLE AGENDA
35 SAMPLE AGENDA IV. Budget and Finances Annual budget V. Organizational Policies By-Laws, Policies VI. Facilitation and Procedure Practice board meeting!
36 SAMPLE AGENDA 1. Big Picture Stuff History, structure, strategic plan II. Legal Responsibilities Duty of care, duty of loyalty III. Roles and Responsibilities Board vs. Staff vs. Members IV. Budget and Finances Annual budget V. Organizational Policies By-Laws, Policies VI. Facilitation and Procedure Practice board meeting!
37 QUESTIONS AND DISCUSSION?
38
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