Recruitment Events Manager. Ref: ALC669

Transcription

1 ADMISSIONS, RECRUITMENT AND MARKETING SERVICE RECRUITMENT AND OUTREACH DEPARTMENT The Post Recruitment Events Manager Ref: ALC669 A creative, experienced, hard-working and self-driven Event Manager is required to manage the Recruitment Events and Enrichment teams within the Recruitment and Outreach department at UEA. The post-holder will take a lead role in meeting growth targets outlined in the UEA Plan. The post-holder will be responsible for the delivery of all on campus student recruitment events from conception to delivery, they will be required to think innovatively and work collaboratively with colleagues across UEA to ensure the successful delivery of these events. Informal Discussions For an informal discussion please contact Sally Rix, Assistant Head of Recruitment (UK/EU) (Tel: or sally.rix@uea.ac.uk). Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. GENERAL Salary Salary will be 32,004 to 38,183 per annum, on Grade 7 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting Date The post is available immediately on an indefinite full-time basis.

2 Terms and Conditions of Appointment Full details of terms and conditions of employment for Administrative, Library and Computing (ALC) Staff will be made available to the candidate to whom the appointment is offered. Relocation Expenses Relocation expenses are reimbursable under certain conditions. Residence The University is strongly committed to providing an excellent student experience and research environment, and it is expected that all staff will be available on campus to carry out their duties during the working week in support of these goals. Absences for significant periods are by agreement with the Head of School or Head of Division. Annual Leave Entitlement There is an annual holiday entitlement of six weeks plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Disclosure and Barring Service This appointment will be subject to a criminal record check at Enhanced level from the Disclosure and Barring Service. Proof of Qualifications The person specification for this post lists qualifications that are essential and/or desirable and you may hold some or all of these qualifications. Please note that if you are offered the appointment you will be asked to provide original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK. Candidates invited to interview will be provided with a list of appropriate documents that can be provided as evidence. Please DO NOT provide this with your application. Due to the nature of this role and the level of qualifications required, please note that immigration legislation allows the University to apply for a sponsorship certificate for this post. Where appropriate, the University will apply for a sponsorship certificate from the Home Office UK Immigration and Visa Service on behalf of the candidate offered employment. The individual will be required to supply original documents and certificates to support this application.

3 Workers from outside of the EU who do not have current residency status within the UK and will require entry clearance or leave to remain approval from the Borders Agency should familiarise themselves with Tier 2 (General) of the Points Based System operated by the Home Office. Details are available at Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service. APPLICATION AND RECRUITMENT PROCESS Your completed application form should quote reference code ALC669 and be returned by not later than 12 noon on 23 March 2017 in one of the following ways: accessed via the relevant vacancy details at then downloaded in Word format to be completed electronically then saved and sent as an attachment to hr@uea.ac.uk or accessed via the relevant vacancy details from then downloaded in Word format to be completed electronically, then printed and posted to the Human Resources Division, University of East Anglia, Norwich, NR4 7TJ, or accessed via the relevant vacancy details from and downloaded in PDF format and printed, to be completed by hand and returned by post to the Human Resources Division at the address shown above or forms received by post from the Human Resources Division should be completed by hand or typed and returned by post to the above address. Postal applications will not be acknowledged unless a stamped addressed envelope/postcard is supplied. For paper submissions please ensure you add the correct postage to your application pack as failure to do so will considerably delay receipt by this office and may jeopardise your application for this post. Please note that applications received after the closing date will not normally be accepted. If you are submitting an application by post immediately prior to the closing date please contact the Human Resources Division on to let us know that your application has been posted, and if possible also send a copy by fax to or by to hr@uea.ac.uk in order that we receive these by the closing date.

4 Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post Applicants for posts with a reference code beginning ALC must ensure they submit a covering letter and three paper copies of their curriculum vitae, or one copy if submitting the application by , along with their completed application form. Equal Opportunities Monitoring Form Please note that an Equal Opportunities Monitoring Form must be completed and returned with ALL applications, whether submitted by post or by . If submitted by , the Equal Opportunities Monitoring Form must be sent as a separate document/attachment to the Application Form. The Equal Opportunities Monitoring Form will be detached from the received application before short-listing takes place and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, you are requested to give only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews and presentations will take place on 5 April 2017 and candidates who have not heard by this date should assume their application has been unsuccessful. Successful shortlisted candidates may be notified of their interview times by telephone and/or and it is therefore essential you include both of these in your application. Reasonable travel and incidental expenses incurred in attending the interview will be reimbursed. (Please ensure that you keep all receipts). Please note that if you are offered a post and decline the offer, travel and incidental expenses will not be reimbursed. Detailed information on the allowances will be provided on the expenses claim form which will be sent to you if you are invited to interview. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on , fax , or hr@uea.ac.uk

5 JOB DESCRIPTION REF: ALC669 APPENDIX A Job Title: Recruitment Events Manager Grade: Grade 7 Department: Recruitment and Outreach Department Reporting to: Assistant Head of Recruitment (UK/EU) Responsible for: Recruitment Events Team / Enrichment Team PURPOSE OF ROLE A creative, experienced, hard-working and self-driven Event Manager is required to manage the Recruitment Events and Enrichment teams within the Recruitment and Outreach department at UEA. The post-holder will take a lead role in meeting growth targets outlined in the UEA 2016/2020 Plan. The post-holder will be responsible for the delivery of all on campus student recruitment events from conception to delivery, they will be required to think innovatively and work collaboratively with colleagues across UEA to ensure the successful delivery of these events. As well as ensuring the smooth delivery of existing recruitment events, the role holder will be expected to review and develop the strategy for the delivery of events in the future. Although based in the Recruitment and Outreach Department the role holder will liaise closely with the admissions and marketing teams and academic colleagues across the University to ensure involvement and engagement with our prospective students. MAIN DUTIES AND RESPONSIBILITIES Overall responsibility for the end-to-end management (including strategy, planning, delivery and evaluation) of a series of on campus, large scale student recruitment events Close liaison with the marketing team to ensure recruitment events are correctly branded and marketed using the most appropriate channels To ensure we are delivering sector leading student recruitment events including open days, applicant days, an annual teachers conference, UCAS Norfolk HE convention, subject summer schools, academic taster sessions and a lecture series Identify opportunities to continually evolve and innovate the current offering of events to help UEA reach its overall admissions targets Acting as a brand ambassador for the university at events in person. Produce statistical reports reflecting registration, attendance and conversion figures to offer insight to the Senior Leadership Team on the events Suggest creative and innovative ideas for new recruitment events and implement these where possible Create a target-driven environment and motivate the team to achieve the vision and objectives outlined in the Recruitment Events and Enrichment strategies

6 To line manage the Recruitment Events and Enrichment teams and promulgate good practice in academic administration in the recruitment events area and to monitor the quality of administrative services to ensure that they are of the highest standards in accordance with the appropriate University guidelines and procedures To recruit, manage, train and appraise staff as agreed with the Head of Recruitment and Outreach and the Director of Admissions, Recruitment and Marketing in accordance with employment procedures and regulations. To develop the annual recruitment events and Enrichment strategies and operational plans Responsibility for the day-to-day smooth and efficient running and management of the recruitment events team (including the student guide scheme) Responsibility for the day-to-day smooth and efficient running and management of the enrichment team Working alongside the Associate Deans (Admissions), to ensure that the office achieves the vision and strategy for admissions and recruitment across the University. Responsibility for profiling and managing the annual recruitment events team budget To manage the Events CRM plan and work with the marketing team to ensure To manage the Hobsons Events and Interviews event booking system and coordinate the training of others in using the system The role holder must develop an understanding of the QAA s and University s Codes of Practice with respect to admissions processes and requirements and ensuring compliance in office systems and procedures. GENERAL INFORMATION All role holders are expected to undertake such other appropriate duties as may be requested. February 2017

7 APPENDIX B PERSON SPECIFICATION REF: ALC669 Job Title: Recruitment Events Manager Grade 7 Date: February 2017 Criteria Essential Desirable Education, Experience & Achievements educated to degree level or equivalent experience of managing large scale, complex events or projects experience of planning office activities and developing and supervising processes experience of managing a team Skills & Knowledge proven competency in IT skills (Word, Excel, and databases) high level of numeracy and the ability to manage a budget proven analytical research skills experience of researching, gathering and processing information in order to analyse, interpret results and determine appropriate action skilled use of a corporate IT database system and the ability to master report generation excellent interpersonal, oral and written communication skills ability to effectively prioritise and multi-task across numerous events and projects supervisory and/or management qualification a marketing qualification experience of being involved in the organisation of events in a HE environment experience of delivering presentations awareness of University Codes of Practice or other quality assurance processes/procedures

8 Personal Attributes organised and methodical driven and determined self-motivated to work independently without close supervision ability to use own initiative and resolve problems ability to supervise and work sensitively with different people s needs ability to supervise, motivate, coach and train staff in office procedures and promulgate best practice within the team willingness to be flexible by undertaking additional duties willingness to undertake further training and learn new IT and other skills ability to establish credibility amongst colleagues and develop and maintain successful working relationships Special at times of peak activity Circumstances some late working may be required the post holder will be expected to be available to work on all weekend student recruitment events (currently circa 10 per year) subject to DBS check at Enhanced level ability to understand activities of the post in a wider University and Professional context