TECHNICAL PROJECT MANAGER

Transcription

1 CAREER OPPORTUNITY Applications are invited from suitable qualified persons for the position of: TECHNICAL PROJECT MANAGER (On Contract) for National Biodiversity Planning to Support the implementation of the CBD Strategic Plan in Jamaica Project Details are available on the Agency s website at Applications must be submitted by to HRM@nepa.gov.jm or in writing to Acting Manager Human Resources Management & Development Branch National Environment & Planning Agency 11 Caledonia Avenue, Kingston 5 No later than March 31, 2014 While we appreciate all applications, only shorted-listed applicants will be contacted. Managing and protecting Jamaica s land, wood and water An Agency of the Ministry of Water, Land, Environment and Climate Change

2 National Environment & Planning Agency National Biodiversity Planning to Support the implementation of the CBD Strategic Plan in Jamaica Prepared by: National Environment & Planning Agency March 2014

3 1. INTRODUCTION National Biodiversity Planning to Support the implementation of the CBD Strategic Plan in Jamaica TERMS OF REFERENCE: TECHNICAL PROJECT MANAGER 1.1 Jamaica has been Party to the Convention on Biological Diversity (CBD) since 6 January The Global Environment Facility (GEF) has provided the Government of Jamaica (GOJ) with funds to address the country s need to continue to fulfill its obligations under the CBD, with particular focus on the Convention s Article 6, the Aichi Targets and the CBD COP Decision X/ Above all, the project is a significant contribution to Jamaica s efforts towards implementing the CBD Strategic Plan at the national level. The project will build on the current status and achievements of Jamaica with respect to biodiversity planning and reporting. It aims to integrate Jamaica s obligations under the CBD into its national development and sectoral planning frameworks through a renewed and participative biodiversity planning and strategizing process. This process is expected to produce measurable targets for biodiversity conservation and sustainable use. 2. BACKGROUND 2.1 The National Strategy and Action Plan on Biological Diversity in Jamaica (NBSAP) 1 for Jamaica was completed in The 2003 version of the NBSAP does not include a number of elements of the CBD Strategic Plan s Aichi Targets and newer COP guidance. The new CBD Strategic Plan, adopted at CoP 10 in 2010 in Nagoya, addresses the need for updating NBSAPs, stating in Target 17 that By 2015, each Party has developed, adopted as a policy instrument, and has commenced implementing an effective, participatory and updated national biodiversity strategy and action plan. The strategic plan also covers a range of issues that will need to be incorporated into the revised NBSAPs, including guidance to countries to: a) fully realise the value of biodiversity and ecosystem services, and incorporate these values into national and local development and poverty reduction strategies (Targets 1 and 2); b) increase the global terrestrial protected area estate from 12% to 17% and the marine estate from 6% to 10% (Target 11); c) restore and safeguard key ecosystem services, especially for water, health and livelihoods (Target 14); and d) 1 See 2 See 2

4 strengthen ecosystem resilience to climate change and promote ecosystem based approaches to climate change adaptation and mitigation (Target 15). 2.2 There is guidance explaining how those responsible for biodiversity planning can approach the task of identifying stakeholders. In its guidance to Parties on the organization of NBSAPs and preparation of national reports, the COP has repeatedly stressed that, if the necessary transition from biodiversity planning to biodiversity implementation is to be made, then everyone with a stake in the outcome of the NBSAP needs to be engaged. 2.3 The stakeholder engagement process in Jamaica will start with the CBD national focal points, the NBSAP implementing entity National Environment & Planning Agency; and thereafter it will expand to include a much broader range of national stakeholders. Developing and implementing Jamaica s NBSAP will be a widely inclusive and participative process. At the start of the process, a Communication Strategy will be developed in accordance with the CBD s Communications, Education & Public Awareness (CEPA) programme/tool kit and will clearly identify the programme for stakeholder engagement and the process that will be used to finalize the Fifth National Report to the CBD and the NBSAP The CBD s CEPA programme will also be used to articulate the strategy for the integration and implementation of the newly updated NBSAP. 3. Project Scope i. The project s goal is to enable Jamaica to further integrate its CBD obligations into national planning processes, in light of the CBD s Strategic Plan ii. iii. The project objective is to integrate Jamaica s obligations under the Convention on Biological Diversity (CBD) into its national development and sectoral planning frameworks through a renewed and participative biodiversity planning and strategizing process, in a manner that is in line with the global guidance contained in the CBD s Strategic Plan for In order to achieve the above objective, three outcomes (corresponding to GEF components) are expected from the project: Outcome 1 A participative stocktaking exercise on biodiversity planning takes place and national biodiversity targets are developed in response to the global Aichi Targets including lessons learnt from the previous NBSAPs prepared for Jamaica and other countries Outcome 2 The NBSAP is revised/updated and it fully integrates new aspects of the CBD strategic plan, such as mainstreaming and anchoring the implementation of the 3

5 plan into national development frameworks, valuing ecosystem services and promoting ecosystem based adaptation and resilience to climate change and traditional knowledge Outcome 3 National frameworks for resource mobilization, Convention reporting and exchange mechanisms are established and strengthened The Outcomes of the project, as well as the expected outputs and activities under those Outcomes, are thoroughly described in the Project Agreement. Project Outcomes will reflect the attainable synergies between sustainable biodiversity planning, job creation, economic opportunities, while strengthening resilience of the marginalized population. 4. TECHNICAL PROJECT MANAGER S SCOPE OF WORK In order to successfully carry out the project NEPA plans to engage a Technical Project Manager (TPM) under contract who will be responsible for the full management of the project. The TPM will be responsible for the following: Managerial Objective: To undertake the general administrative requirements of the overall project, including those related to project management and funding. Key tasks are: 1. Ensure that project Objective, Outputs and Activities are executed in a timely and appropriate manner to influence expected outcomes. 2. Plan, Implement, Monitor, Control, and Close the Project using an agreed project management methodology. 3. Manage integration and coordination of the project work for all project components according to the rules and procedures established in the Project Management Methodology and Plan; the Project Agreement and the United Nations Development Programme (UNDP) Programming Manual 4. Develop annual work plans and budgets, and submit these to the Project Steering Committee (PSC) and to the UNDP Country Office for approval. 5. Develop TORs for Consultants for technical services, experts, and specifications of materials as required by the project, in consultation with the PSC, Senior Manager of NEPA s Conservation & Protection Sub division, Project Director and the UNDP. 6. Manage the execution of all contracts, Memoranda of Understanding and Agreements related to all Consultants, Specialists and project staff subcontractors engaged to the project 4

6 7. Facilitate, guide and monitor the work of consultants, and approve their deliverables in association with the PSC. 8. Organize and assist in project related activities, where required. These may include planning for meetings, local and national workshops, consultations, trips, and other project related activities. 9. Establish and maintain linkages with national and international organizations and persons which/who can be of assistance to the objectives of the Project. 10. Manage project communication; ensure proper record keeping of all plans, reports and correspondences, etc 11. Identify and manage project risks 12. Manage the timely recruitment and procurement of quality services and equipment and for implementation of project activities in accordance with GOJ s and UNDP s rules, regulations, guidelines and standards 13. Provide timely reporting of project status as required by the Project Steering Committee and the UNDP. 14. Maintain records of Project Steering Committee meetings, decisions, actions etc. 15. Coordinate with other initiatives and programs whose outcomes and outputs are relevant to this project s objectives. 16. Apply change/adaptive management strategies to improve the project work. Technical Objective: To lead and manage the activities of the project team 3 in the overall process of the stocktaking, stakeholder consultation, national target setting and the development of the NBSAP and be responsible for the timely drafting and finalization of the NBSAP. Key tasks are: 1. Serve as team leader for other consultants involved in development of the NBSAP and be overall responsible for the timely drafting of the document for submission to the CBD Local Focal Point ; 2. Manage the quality of outputs/deliverables prepared by project Consultants/Specialists: format, layout and edits; 3. Play a pivotal role in developing a project work plan and coordinating the inputs and outputs of all consultants, as well as overseeing the technical quality of deliverables; 4. Ensure that the inception meeting results in a clear roadmap on the scope of services and project tasks to be accomplished with the support of key national implementing partners and the UNDP technical staff; 5. Prepare monthly and quarterly narrative and financial reports for the NPAS project according to the NEPA & UNDP templates. 3 Biodiversity Specialist, Integration and Coordination Specialist, NBSAP International Advisor 5

7 6. Maintain project expenditure for the GEF/UNDP and reconcile with the Finance & Accounts Branch. This will include monitoring of project expenditure against approved budgets to include cash and in kind expenditure. 7. Submit draft and revised versions of all studies and reports of the NBSAP activities to PSC, key national implementing partners and UNDP technical staff, per reporting timelines agreed on or before the inception meeting; 8. Ensure that all Climate Change related issues highlighted in the second National Communication to the UNFCCC that affect Biodiversity (Adaptation) or affected by Biodiversity (Mitigation) are integrated and addressed in the final NBSAP;. 9. Ensure that all lessons learnt in the mainstreaming of biodiversity into the production sectors are incorporated into the NBSAP; 10. Identify implementation partners for the undertaking of the various activities and develop an overall implementation plan; 11. Prepare a Project Exit Strategy to, inter alia, highlight sustainability of project outputs 12. Ensure that the Technical Project Outputs Fifth National Report to the CBD, the Communication Strategy and the NBSAP are prepared and submitted to the PSC, incorporating stakeholder inputs and guidance. 5. TECHNICAL PROJECT MANAGER s EXPECTED OUTPUTS The Technical Project Manager will have direct responsibility for the following deliverables: 1. Project Management Plan to include Project Results Framework, Integration Management Plan; Scope Management Plan; Cost (Financial) Management Plan; Time Management Plan (with Work Breakdown Structure, etc); Risk Management Plan; Procurement Management Plan, Communications Management Plan; Stakeholder Management Plan; Resource (Fixed assets, etc) Management Plan; Human Resource Management Plan; Quality Management Plan 2. Quarterly and Annual Project Status Reports for UNDP 3. Annual and quarterly project work plans 4. Weekly, Monthly, Quarterly and Annual Project Status Reports for NEPA 5. Quarterly Project Financial Reports 6. Signed Quarterly and Annual UNDP Combined Delivery Reports (CDRs) 6

8 7. Minutes, action plans and notes of all official meetings 8. Terms of Reference for the project personnel, technical consultants and specialists to be hired by the project 9. Annual and final project asset inventory 10. Technical Reports on all Training Seminars/Consultations 11. GEF Annual Operating Plans (AOP) and Project Implementation Reports 12. Project Exit Strategy 13. Final project report for UNDP Expected Project Technical Outputs and Deliverables: 14. Biodiversity Targets for Jamaica: as part of national efforts to implement the CBD s Strategic Plan for NBSAP implementation plans, which ensure the effective implementation of the Action Plan contained in the NBSAP 16. NBSAP Communication Strategy 17. Fifth National Report to the CDB 18. Second NBSAP for Jamaica 6. INSTITUTIONAL AND ORGANIZATION ARRANGEMENTS UNDP Country Office The UNDP through its UNDP Country Office, National Project Director is responsible for project execution. NEPA NEPA has strategic responsibility for successful implementation of the project under the leadership of the Chief Executive Officer. Project Steering Committee (PSC) 7

9 As a requirement outlined in the Project Agreement a Project Steering Committee (PSC) is established by NEPA to provide technical and strategic direction for the project. The TPM shall attend meetings called by the PSC and report on the implementation of activities. NEPA Project Planning & Monitoring Branch (PPMB) NEPA Project Planning & Monitoring Branch through the Manager will monitor the implementation of the project to ensure successful implementation. NEPA Conservation and Protection Sub Division NEPA s Conservation & Protection Sub Division, through the Senior Manager, is responsible for overseeing the technical work of the Project; and will review all technical deliverables prepared by project consultants. Project Management Unit (PMU) A Project Management Unit (PMU) will be established within NEPA under the Projects Planning & Monitoring Branch. The PMU will have full responsibility for the successful delivery of the project. The PMU shall be headed by the TCM. The TCM is responsible to and will report directly to the Manager, Projects Planning & Monitoring Branch or as otherwise informed. The TCM shall liaise directly with the UNDP Country Office, National Project Director and project partners in order to develop the annual work plan for the project. 7. CHARACTERISTICS OF ENGAGEMENT Language of delivery: English Type of Contract: Project Management Staff Duration of Engagement: Eleven (11) Months Dates of Engagement: April 2014 March 2015 Level of Effort: Full time Work Logistics: NEPA will provide office space, computer and office equipment, field equipment, and project documentation. 8

10 8. QUALIFICATION, TRAINING, EXPERIENCE & COMPETENCIES The TCM must have the following minimum qualifications, training, experience and competencies: Qualification Masters degree or equivalent in Environmental Management, Natural Resource Management or Project Management from recognized tertiary educational institution(s) Training Documented training or certification in programme/project management Experience & Competencies Five (5) years demonstrated experience in a management position Proven track record in Project Management Working knowledge of Jamaican natural resources, biodiversity and protected areas conservation challenges/opportunities and issues. Demonstrated experience in drafting relevant materials in the biodiversity/ecosystem based adaptation areas (publications, reports and related documentation) Working knowledge of the goals and procedures of international donor organizations such as the GEF and the UNDP Demonstrated ability to work with multi disciplinary and multi cultural groups and environment Demonstrated ability to lead and manage a diverse group of professionals and paraprofessionals from public bodies, private industry, research institutions, and nongovernmental organizations Demonstrated ability to understand and work with senior level government officials Excellent communicator in English oral and written in order to communicate complex, technical information to both technical and general audiences Demonstrated competence in delivery of presentations using various audio visual or electronic formats Demonstrated team player and team builder Professional approach with strong work ethic Knowledge and understanding of the relevant UN Convention and previous experience in the development of NBSAPs are assets. 9