UNITED NATIONS Special Assistant to the Resident Coordinator (SARC) Programme JOB DESCRIPTION

Transcription

1 Please use this format to request a SARC for your office. The Job Description should be specific and comprehensive and UN abbreviations should be spelled out in full. I. Position Information Functional title: UN Coordination Specialist Main sector of assignment: UN System coordination Detailed sector of assignment: Coordination Grade Level: (P3) Country and Duty Station: DPR Korea, Pyongyang Duty Station status: Family (staff member and eligible family members) Agency: Department: Reports to: Position Status: Job Family: UNDP RBAP/ DPRK CO RC/RR Non-rotational UN Coordination Duration and Type of Assignment: One-year fixed-term appointment, renewable at least once subject to satisfactory performance, recommendation by respective office and partner country agreement II. Job Purpose and Organizational Context Purpose: The is managed by the JPO Service Centre on behalf of the UN System. The objective of the SARC Programme is to strengthen UN coordination and coherence in the field. SARCs are placed with the Resident Coordinator Office. They support a wide range of management and coordination functions of the UN Development System at country level, including among others: UNDAF and joint programming processes, annual reporting and M&E, joint UN communication strategies, and interagency coordination of SDG campaigning and implementation. Local reporting structure and partners: The SARC in DPRK will be part of a small team of the Resident Coordinator's Office (RCO). Working under direct supervision of the Resident Coordinator the SARC will work together with the Coordination Officer, seconded to the RCO by OCHA role as Humanitarian Adviser, and provide direct supervision to the Coordination Associate (IC). III. Supervision 1

2 Name of Supervisor: Title of Supervisor: Tapan Mishra UN RC & UNDP RR Content and methodology of supervision: As part of the SARC Programme overall framework, the SARC will benefit from adequate supervision modalities such as: structured guidance by/easy access to the supervisor, establishment of a work plan with key results within the Performance Management and Development (PMD), etc. III. Duties and Responsibilities and Output expectations In this section list the primary responsibilities of the position. Tip: Focus on what the job entails now how to do the job. (Present the main tasks specific to this assignment and output expectations during the first and second year of assignment. Include percentages for each duty.) 1) Lead the efficient functioning of the RC Office, focusing on the achievement of the following results: Compilation and preparation of briefing and presentation materials and background information as requested; Assist in analyzing and preparing policy documents and concept papers; Support for effective flow of information on behalf of the RC, including drafting and circulation of official communication from or on behalf of the RC, ensuring adherence to appropriate protocol and correspondence guidelines; Coordination of itinerary and logistics for missions; Provision of technical and logistical advice/ support 2) Lead the preparation and implementation of the RC Work Plan focusing on the achievement of the following results: Support in preparation and implementation of country programming processes and products and services Collecting and preparation of inputs for the RC Annual Work Plan and reports; Secretarial and logistical support for UNCT Meetings and annual retreat; Secretarial and logistical support for UN Strategic Framework Steering Committee and Thematic Groups Secretarial and logistical support for the OMT, supporting the OMT Chair and vice-chair; Assist the OMT in coordination and conduct of periodic surveys initiated by International Civil Service Commission; Secretarial and logistical support for SMT Meetings, supporting the UN Country Security Focal Point (CSFP); Provide logistical support to the UNDSS Security Advisor during his/her regular visits to DPRK; Review of the RC funds expenditures and reporting to the direct supervisor. Preparation of required budget revisions. 3) Provide support to effective advocacy of UN activities, and serve as an information/communication focal point of the UN system, focusing on the achievement of the following results: Contribute to the updating and maintenance of the UN website in close collaboration with the UNDP IT specialist; Preparation of public information materials as requested; Support to the preparation of information & advocacy materials in consultation with UNCT members and partners including OCHA; Lead preparation of public events in support of UNCT activities, e.g. UN Day. 4) Support the work of Coordination/Humanitarian Affairs Officer based in the RC Office, focusing on achievement of the following results: Provide support to the Sector Working Groups as required, including during emergency response situations as outlined in the Standard Operating Procedures (SOP) as applicable in the event of disasters; Provide support to the Humanitarian Country Team where appropriate; Assist in preparation of applications and reports for humanitarian funding, in particular CERF UFE and RR appeals; Research information on donors and assist with the preparation of briefs on partners profile and national development strategies and coordinate preparations for partners meetings; 2

3 Support coordination and liaison with relevant stakeholders and partners to produce up to date mapping of humanitarian and development activity in DPRK; Support the preparation of Emergency Response and Preparedness Plans. IV. Competencies and Selection Criteria Description of Competency at Level Required (For more comprehensive descriptions please see the competency inventory) In this section list all 5 core competencies as well as the most relevant technical/function competencies the role will require along with the appropriate level. Primary competencies are those integral to the position and are the criteria by which a hiring decision would be made. Secondary competencies are necessary but are not critical to the role. Core Innovation Ability to make new and useful ideas work Leadership Ability to persuade others to follow People Management Ability to improve performance and satisfaction Communication Ability to listen, adapt, persuade and transform Delivery Ability to get things done Technical/Functional Primary Project Management/Monitoring and Evaluation (M&E) Knowledge of PM and M&E concepts, principles and policies and the ability to apply in strategic and/or practical situations Communication and Advocacy Identifies relevant information for advocacy for a variety of audiences, and prepares clear information and communication products to a high standard Research and analysis Researches best practices and poses new, more effective ways of doing things. Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks; Information technology Demonstrates good knowledge of information technology and applies it in work assignments; Maintains effective client relationships Establishes, builds and sustains effective relationships within the work unit and with internal and external clients, with appreciation of specific context sensitivities Secondary Knowledge Management Analyzes general information and selects materials in support of partnership building initiatives; Maintains databases of donor information; Level 2: Execute & Learn (Perform defined tasks) 3

4 Tracks and reports on mobilized resources. Competency Name Competency Definition Competency Name Competency Definition Choose an item Choose an item V. Recruitment Qualifications Education: Master s Degree or equivalent Advanced Degree in in Economics, International Relations, Development, Political Sciences, Management/Business Administration or related areas. Experience: List out: 1. A minimum of five years of paid working experience in a relevant field 2. Experience in coordination in the UN System Please do not duplicate what has been covered in the responsibilities & competency section. Language Requirements: Excellent communication, writing and editorial skills in English Other desirable education, languages and work experience: Describe any additional qualifications: Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems; Non-Smoking environment VI. Training and Learning As part of the SARC Programme overall framework, the SARC will benefit from the following training and learning opportunities: Use of yearly SARC duty-related travel and training allocation (DTTA), as per the online DTTA guide Other training and learning opportunities offered in partnership with UNDOCO In addition, the SARC will benefit from the following specific training and learning modalities/opportunities in the receiving office:? VII. Background Information Information on the receiving office: (Provide basic information on the office: number of international/national staff in the whole office and in the unit where the SARC will be working, etc. Give a short background of the programme/projects the SARC will be working on: history, recent and upcoming developments.) 4

5 The SARC would join an RCO team headed by the RC, and supported by the OCHA seconded Coordination Officer and the Coordination Associate. The RCO is hosted in the UNDP office. The UN in DPRK consists of 6 resident agencies; UNDP, WFP, UNICEF, WHO, FAO and UNFPA. There are a total of 50 international UN staff on average, supported by a larger number of national DPRK staff. The strategy of the UN in DPRK is laid out in the UN Strategic Framework which can be found on kp.one.un.org. Programming focuses primarily on vulnerable population in the areas of nutrition, health and water and sanitation. Other areas are DRR, sustainability and Food Security and agriculture. The UN operates in a predominantly humanitarian context, with relatively little scope for development activities. The RCO supports the coherence of the UNCTs programming above and in the achievement of SDGs, and oversees cross-cutting issues such as human rights, gender, but also operational issues such as impact of sanctions on operations and ICSC Surveys. The SARC is expected to support oversight of the UNSF implementation, but also support RC s leadership on larger political developments and UN policy. Living conditions at the Duty Station: All staff in DPRK is based in Pyongyang. Pyongyang is a category E duty station, and a family duty station, with an 8-week R&R cycle. Hardship in DPRK is in some ways atypical of other hardship duty stations. There are no immediate threats to physical safety, and staff live in relatively peaceful and pleasant surroundings of Pyongyang. However, the environment poses unique challenges and can exert psychological pressure on staff. Compared to other duty stations, in Pyongyang there are considerable restrictions on behaviour, expressions of thought and opinion, and interaction with local population. The healthcare infrastructure in the country remains poor. A majority of staff come unaccompanied, because of lack of quality educational opportunities for children, adequate healthcare or employment opportunities for spouses. There are no educational facilities in the country that can deliver an education to internationals children that is to international standard. Approved by: Name of the Head of Office: Title of the Head of Office: Tapan Mishra UN Resident Coordinator Date of issuance: 31 st January