JOB DESCRIPTION OXFAM INTERNATIONAL HUMANITARIAN PROGRAMME COORDINATOR (OI HPC)

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1 OXFAM ETHIOPIA JOB DESCRIPTION OXFAM INTERNATIONAL HUMANITARIAN PROGRAMME COORDINATOR (OI HPC) Reporting to Internal Job Grade Contract type Location Staff reporting to this post Total Workforce Annual Budget Oxfam International Country Director (OI CD) Global B2 Two-year fixed term contract (Accompanied Post) Addis Ababa, Ethiopia Drought Response Manager, Refugee Response Manager, EFSVL Coordinator, WASH Coordinator, MEAL Coordinator, Partner Capacity Building Specialist 150+ (depending on size of humanitarian response) 30 Million GBP (depending on size of humanitarian response) Job Purpose The Humanitarian Programme Coordinator will provide overall leadership to the design, implementation, management and coordination of effective and appropriate large-scale humanitarian interventions. This includes country humanitarian strategic management, representation, coordination, programme management, advocacy and programme support at senior levels. Ethiopia Context Oxfam has been working in Ethiopia since 1974, devoted to empowering people against poverty. In , the organization consolidated its efforts to meet the needs of the most vulnerable and has reached close to one million people across Ethiopia with life-saving humanitarian assistance. Oxfam s Humanitarian programme currently operates through 3 field bases in Jijiga, Dire Dawa and Gambella and three satellite offices in remote field locations as part of its ongoing drought response. The development team currently operates in Oromia, Amhara, Tigray & Somali region.

2 The current humanitarian programme primarily includes CAT 1 drought response as follows: (i) 25 Million GBP drought response with a target of benefitting 1,000,000 people (Programme Focus WASH and EFSVL with gender and cross protection as cross cutting) in Somali region both direct and through partners; (ii) 5 Million GBP response to South Sudan Refugee Crisis in Gambella with a target of benefitting close to 100,000 people (Programme Focus WASH and EFSVL with gender and cross protection as cross cutting). In addition, Oxfam has multiple emergency preparedness programme focusing on self and partners capacity building. Responsibilities and Accountabilities Strategic Management and Leadership Participate as a member of the Country Management Team (CMT) in the overall planning and strategic management of Oxfam Ethiopia; Within and beyond Ethiopia, develop and maintain a network for Humanitarian actors and issues. Represent Oxfam to donors and diplomatic missions and communicate Oxfam public policy and advocacy positions as and when appropriate to institutions, government, international, UN national and local organisations as required; Participate in resource mobilization and negotiation of appropriate resources in collaboration with the Oxfam Grants Manager; Maintain an analysis of the humanitarian context and use this to inform interventions; Liaise closely with Oxfam programmes and other key institutions and allies nationally and regionally and monitor key indicators; Develop mechanisms for monitoring and evaluation of humanitarian programmes; Work with team members to link humanitarian programmes to other programming, including advocacy and longer term programmes; To contribute to implementation of Oxfam s Country Strategy with a focus on humanitarian preparedness, response and protection; To be an active participant in regional planning and analysis; understand relevant regional and global objectives; As part of the Country Management Team (CMT), and Country Security Team, ensure that Oxfam s organisational policies are met and actively contribute to the overall strategic development of the country programme, taking the lead on humanitarian related issues; Humanitarian Preparedness, Response and Programme Management Preparedness Lead the design and development of appropriate contingency plans, and related preparedness and mitigation strategies, including capacity building initiatives, to ensure Oxfam s humanitarian mandate can be met at all times;

3 Ensure relevant Oxfam partners have updated humanitarian contingency plans and that key staff are trained on the same; Before humanitarian crises, lead the preparedness by ensuring that well-trained human resources are always ready to act and material resources are pre-positioned in strategic locations. Programme Management and Response Provide strategic and effective leadership in pulling together Oxfam s humanitarian response and any scale up of the same: this include but is not limited to coordination within Oxfam nationally, regionally and globally on humanitarian issues but also to take or ensure an appropriate leading coordination role in the overall national / local response as can be expected with regards to Oxfam s size and technical expertise; Manage and take the lead on strategic development of the on-going humanitarian programme in Ethiopia 3 bases and the Emergency Preparedness and Response (EP&R) Roving Team, serving 770,000+ people annually within WASH, Emergency Food Security & Livelihoods; gender and protection; Develop and maintain close working relationships with Country Technical Coordinators, Head of Development Programme, Partnership Capacity Building Specialist, Gender Coordinator and Advocacy/Policy colleagues to encourage and strengthen Oxfam s one programme approach; Develop and manage an appropriate response to humanitarian crises in line with agreed standards (e.g. Core Humanitarian Standards, Code of Conduct; SPHERE, Oxfam Gender Policy etc.) and Oxfam s best practice; Lead on enhancing Oxfam s ability to respond in a timely, appropriate, accountable and costeffective manner to humanitarian crises in programme areas, with a focus on programme quality and beneficiary accountability; Ensure that Oxfam meets all contractual obligations and achieves high quality proposal and that all donor reports are submitted on time to the Funding Department and are of high quality; Recruit and line manage humanitarian programme staff as required in accordance with Oxfam s Performance Management process and proactive staff development including objective setting, performance review and personal development plans. Ensuring all aspects of Oxfam s work in Ethiopia e.g. programme themes and aims, gender equity, protection advocacy are reflected in own and staff objectives; Provide required inputs to other departmental strategies, including but not limited to advocacy, gender, protection and development and support relevant policy issues; Support partner organisations in developing and delivering projects within agreed parameters where appropriate; Contribute to regional analysis and programming as appropriate, In particular, seek opportunities

4 for Oxfam and others to learn from the Ethiopia experience; Ensure that Oxfam s programme is cost effective, efficient and complies with all organisational standards of management and accountability; Ensure that the programme is implemented in a consultative, participative and gender sensitive way; Ensure that key humanitarian information is circulated appropriately, within Oxfam and with external counterparts; Report regularly to the SMT and Country Director as appropriate with agreed indicators against the overall objectives; Represent Oxfam in appropriate humanitarian fora at a local and national level with government authorities, UN organisations, NGO s, private sector and donor agencies; Maintain and further develop Oxfam s existing network of key humanitarian contacts nationally, regionally and globally; Raise the profile of Ethiopia humanitarian crisis and Oxfam s programmes within through participation in regional and global humanitarian fora at senior levels; Influence and advocate on humanitarian issues through media, communications and key meetings, alone and together with others as appropriate. Support direct line reports at senior level in unlocking issues with other departments as required in order to enhance programme delivery and contribute to the improvement of programme/technical support functions. Technical Skills, Experience & Knowledge Post Graduate Degree or Degree with equivalent work experience from a recognized University/college in International Development or any other related area that can bring added value to the job. Relevant international experience of 7-10 years for Post graduate holders, or 10 years + for degree holders, including budgeting, planning, programme cycle management, preferably in an international NGO/operational UN agency/equivalent, out of which at least 5 years should be supervisory/managerial experience. Extensive experience in large scale humanitarian programming at senior level and humanitarian management in complex, insecure environments. Knowledge and understanding of Oxfam WASH and Emergency Food Security and Livelihoods programming in emergencies, humanitarian response, complex emergencies, conflict resolution and international humanitarian law. Experience of implementing gendered humanitarian interventions and mainstreaming protection in humanitarian interventions. Excellent communicator with strong written and reporting skills, and an excellent ability to

5 influence verbally to persuade with diplomacy and tact. Ability to work cooperatively in a cross cultural setting with a number of long distance working relationships across time zones. Experience in fast-paced and difficult emergency contexts. Adaptable in approach to work with a willingness to work under pressure in a demanding environment. Initiative and motivation to work independently and develop solutions to problems. Highly flexible in style with the ability to produce creative and pragmatic solutions to complex problems. Proven ability to work with multi-million budgets mobilized from diverse range of donors, including monitoring and evaluation and reporting. Behavioral competencies (based on Oxfam s Leadership Model) Practice Leadership Description Category Practice Self Self- We are able to develop a high degree of self-awareness around our own strengths Awareness and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviours to control and channel our impulses for good purposes. We self-moderate appropriately to different context thereby optimizing our ability to achieve goals. Humility We put we before me and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organisation. We work to achieve goals together not just individually. Seeing the Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our big picture organisation and we set high-level direction through a visioning process that engages the organisation and diverse external stakeholders. Clarity in our communication of vision allows others to focus on delivery and their contribution to the wider changes we seek. Systems We view problems as parts of an overall system and our contributions to change in Thinking relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage intended and unintended consequences of organisational decisions and actions. Strategic We use judgment, weighing risk against the imperative to act. We make decisions Thinking and consistent with organisational strategies and values Judgment Agility, We scan the environment, anticipate changes, are comfortable with lack of clarity and Complexity, deal with a large number of elements interacting in diverse and unpredictable ways.

6 and Ambiguity We develop strategies to maximise adaptability and agility, encourage forward thinking, new ideas and learning from experience. Relationship Listening We are good active listeners who can see where deeper levels of thoughts and tacit Skills assumptions differ. Our messages to others are clear, and consider different preferences. Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organisation We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner. Relationship We understand the importance of building relationship, within and outside the Building organisation. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation. Enabling We all work to effectively empower and enable others to deliver the organisations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We give more freedom and demonstrate belief and trust, underpinned with appropriate support. Ability to Mutual We can explain our decisions and how we have taken them based on our Deliver Accountability organisational values. We are ready to be held to account for our actions and how we results behave, as we are also holding others to account in a consistent manner. Decisiveness We are comfortable to make transparent decisions and to adapt decision-making modes to the context and needs. We recognize that decisions may not always lead to the results we seek but enable us to continually learn and improve.