INSTRUCTION FOR COMPLETING COMPETITIVE SOLICITATION ACKNOWLEDGEMENT FORMS

Transcription

1 INSTRUCTION FOR COMPLETING COMPETITIVE SOLICITATION ACKNOWLEDGEMENT FORMS The Competitive Solicitation Acknowledgement Form must be completely filled in. This may be done on line then printed or you may print then fill in with pen or typewriter. PLEASE NOTE: IF THIS IS NOT COMPLETED IT MAY BE GROUNDS FOR REJECTING YOUR SOLICITATION. NOTICE TO RESPONDERS: Responders must or Fax Verification of Receipt of Competitive Solicitation. E- Mail Mary Ward at or Fax Attention: Mary Ward, (850)

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4 FLORIDA STATE UNIVERSITY Athletic Department Temporary Labor Support for Home Football Games Invitation to Bid ITB 5411-A I. GENERAL II. The Florida State University is inviting bids from qualified vendors for services listed in this Invitation to Bid (ITB) DEFINITIONS Purchaser: The Florida State University hereinafter referred to as FSU. Vendor: The Bidder who submits the successful bid and receives a purchase order from the University based on and incorporating the terms, conditions and prices listed in this bid. Bidder/s: Companies participating in the bid process ITB: Invitation to Bid III. SPECIAL CONDITIONS 1. Submission of Mandatory Forms: Bidders are required to return the ITB Acknowledgment Form with their bid. The Acknowledgment Form shall be signed by a representative who is authorized to contractually bind the Bidder. The Acknowledge Form annotates rules and regulations of FSU Purchasing. 2. Any addenda issued by the University to participating Bidders shall include an Addenda Acknowledgment Form. This form shall be signed by a company representative, dated and returned with the ITB response. Failure to return an Addenda Acknowledgment Form for any and all addendum issued for this ITB may be grounds for rejection of that Bid. 3. Bidders shall submit their bids on or before the date and time, indicated on the ITB Acknowledge Form, with all Cost and Service Bids sealed in a clearly identified envelope, to the following address: Florida State University Purchasing Department, A1400 University Center, Tallahassee, Florida , Attention: Mary Ward. 4. Bidders shall submit all costs and services proposed in the format specified. 5. In accordance with s (3) (m), Florida Statutes, public review of responses to a bid maybe denied until the notice of a decision is posted or until the notice of a decision is posted or until 10 days after the bid display, whichever occurs first.

5 6. No negotiations, decisions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any University employee. Only those communications which are in writing from the University Purchasing Department shall be considered as a dully authorized expression on behalf of the University. Also, only communications from Bidders which are signed and in writing will be recognized by the University as duly authorized expressions on behalf of the Bidder. 7. A Bidder s written submission in response to the ITB shall be considered as the Bidders formal offer. The content of the ITB, the Bidder s submission in response to the ITB, and resulting purchase order, shall be considered the entire agreement between the successful Bidder and the University. 8. Bidders may not consider any verbal instructions as an official expression on the University s behalf. Only written communications, signed by a duly authorized representative of the Purchasing office shall be considered valid. 9. A bid Tabulation which serves as the Notice of Award will be posted for review by interested parties on the University Purchasing Department Website Each bid shall be prepared simply and economically, providing a straight forward, concise delineation of the Bidder s capabilities to satisfy the requirements of the ITB. Fancy binding, colored display and promotional material are not desired. However, technical literature, drawings, and pictures of proposed equipment should be included in the bid if appropriate. Emphasis in each bid must be on completeness and clarity of contents. In order to expedite the evaluation of bids, it is essential that Bidders follow the format and instructions contained herein. 12. Any amendments, alterations or modifications to the purchase order resulting from this ITB must be by change order issued by the Purchasing Department. The validity, construction, and effect of the purchase order shall be governed by the laws of the State of Florida. The University, as an agency of the State of Florida, is entitled to the benefits of sovereign immunity including immunities for taxation. 13. Under no circumstances shall the successful Bidder assign to a third party any right or obligation of successful Bidder pursuant to this bid without prior written consent of FSU. If the successful Bidder is, or during the term of the purchase order resulting from this ITB becomes, an individual on the payroll of the State of Florida, successful Bidder represents that he or she has complied with all applicable provisions in the Florida Statutes and Florida Administrative Code regarding outside or dual employment and compensation.

6 14. Any purchase order resulting from this ITB will be governed by and under the jurisdiction of the Law and Rules of Florida and any provisions in conflict there with shall be void and of no effect. 15. In the event of extension error(s) the unit price will prevail and the Bidder s total offer will be corrected accordingly. In the event of addition errors, the extended totals will prevail and the Bidder s total offer will be corrected accordingly. Bidder s must check their bid for any such errors and state the discount(s) where applicable. 16. The Bidder s point of contact for all matters relating to the ITB is: James C. Johnson, Florida State University Purchasing Department, A1400 University Center, Tallahassee, Florida , Phone (850) , FAX (850) or jcjohnson@fsu.edu. Written questions on this ITB must be submitted to James Johnson. All requests for information must be in writing, and can be submitted by letter, fax, or . The bid package must be received not later than the opening date and time specified in this document. Each Bidder shall identify in its submittal the single point of contact for all matters relating to the response. 17. Sealed bids will be accepted until the date and hour listed in the ITB Acknowledgment Form, at the Florida State University Purchasing Department, A1400 University Center, Tallahassee, Florida , at which time a public opening will take place. All bids shall be identified with the bid number clearly indicated on the outside of the parcel the bids in which the parcel arrives. Bids received after that date and time will be rejected. Faxed bids will not be accepted.

7 FLORIDA STATE UNIVERSITY Athletic Department Temporary Labor Support for Home Football Games Invitation to Bid ITB 5411-A General Information FSU Athletics is seeking a vendor to provide temporary labor support during the home football season home game dates are as follows: September: October: November: Sep 4 Samford University Sep 18 Brigham Young University Sep 25 Wake Forest University Oct 16 Boston College Nov 6 University of North Carolina Nov 13 Clemson University Nov 27 University of Florida Note: The football home schedule for the years 2011 and 2012 have not been released, so the number of home games could be less. Payment will be based upon the actual number of games. Game kickoff times will be finalized no later than six days prior to each home game. People are to report to Gate A of Doak Campbell Stadium two (2) hours prior to kickoff. Game day support will be as follows: One (1) male restroom attendant supervisor (5.5 hours) One (1) female restroom attendant supervisor (5.5 hours) Four (4) male restroom attendants (5.5 hours) Eighteen (18) female restroom attendants (5.5 hours) Two (2) general laborers (4.0 hours) Utilization times are approximate and do not reflect overtime games or games that are delayed due to adverse weather.

8 Additionally, the support will include four (4) general laborers for eight (8) hours each day on the two days immediately prior to game day for each home game. These people are to report to Gate H of Doak Campbell Stadium at 7:00 AM. Management is expected to : o Ensure personnel report to the prescribed location at the prescribed time with the required number of attendants by gender and/or laborers o Ensure laborers and/or attendants remain at assigned location until such time as the game is over or until they are released by their FSU Athletics supervisor o Submit an accurate invoice within 72 hours of each home game o Provide transportation to and from Doak Campbell Stadium at no cost to FSU. o Ensure personnel are dressed in the same attire that is readily identifiable (i.e., company t-shirt). o Meet with FSU Athletics staff at the Moore Athletic Center at no cost to FSU Athletics as follows: In August to discuss support expectations. During the week following each home game to review performance from the preceding game and to make adjustments as necessary for the following game. In December for a post-season performance wrap-up Supervisors are expected to: o Interface with FSU Athletics staff using a hand held radio provided by FSU Athletics o Report biohazard (blood, sewage, vomit, etc.) to FSU Athletics staff o Assign restroom attendants to restrooms o Provide training and supervision over restroom attendants; implies the ability to perform all of the tasks required of the attendants Attendants are expected to: o Remain in assigned restroom until released by their supervisor o Operate a mop to clean up water spills o Report biohazard incidents o Replenish toilet paper and paper towels as needed o Remove and tie off full trash bags from trash cans; replace can with a new trash bag o Report restroom damage, malfunctions and/or behavior issues to supervisor o Empty and rinse bucket, rinse mop, and return to equipment room at the conclusion of the game.

9 o Return bleach bottle and paper product dispenser key to equipment room at the conclusion of the game o Return remaining feminine hygiene products to the equipment room at the conclusion of the game General laborers must be able to o Lift items up to 75 pounds o Perform manual labor such as general cleanup, setting up folding chairs, emptying and replacing trash bags in 55 gallon barrels o Operate light equipment such as backpack blowers, weed eaters, etc. o Assist with field painting to include carrying field marking stencils Vendors are required to submit their bid by completing the attached spreadsheet. Contract The effective date of this contract will be from the date of the purchase order through June 30, The Athletic Department of Florida State University reserves the option to extend this contract for two additional twelve (12) month periods, July 1 st, 2011 through June 30th, 2012 and July 1 st, 2012 through June 30 th, 2013 with all pricing and specifications continued.

10 Vendors are required to submit their response to this bid by completing this spreadsheet. Position Hourly Rate Supervisor Attendant, Male Attendant, Female General Laborer Requirement/Task Number Required Hourly Rate Hours Total Cost Per Game Male Restroom Supervisor Female Restroom Supervisor Male Restroom Attendants Female Restroom Attendants General Laborer, Game Day General Laborers, Pre Game Day Grand Total Cost Per Game Grand Total Cost for Season (7 Games) Note: Total cost is based upon the estimated number of hours. Vendor will be paid for actual number of hours worked, adjusted for overtime games and adverse weather conditions.

11 Position Hourly Rate Supervisor Attendant, Male Attendant, Female General Laborer Requirement/Task Number Required Hourly Rate Hours Total Cost Per Game Male Restroom Supervisor Female Restroom Supervisor Male Restroom Attendants Female Restroom Attendants General Laborer, Game Day General Laborers, Pre Game Day Grand Total Cost Per Game Grand Total Cost for Season (7 Games could be less) if applicable Note: Total cost is based upon the estimated number of hours. Vendor will be paid for actual number of hours worked, adjusted for overtime games and adverse weather conditions.

12 Position Hourly Rate Supervisor Attendant, Male Attendant, Female General Laborer Requirement/Task Number Required Hourly Rate Hours Total Cost Per Game Male Restroom Supervisor Female Restroom Supervisor Male Restroom Attendants Female Restroom Attendants General Laborer, Game Day General Laborers, Pre Game Day Grand Total Cost Per Game Grand Total Cost for Season (7 Games, could be less) if applicable Note: Total cost is based upon the estimated number of hours. Vendor will be paid for actual number of hours worked, adjusted for overtime games and adverse weather conditions. Vendor Name Signature