KEY TASKS AND RESPONSIBILITIES:

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1 JOB DESCRIPTION POST TITLE: Assistant Clerk REPORTING TO: Parish Clerk/Responsible Financial Officer LOCATION: Parish Office/Village Hall HOURS OF WORK: 25 per week with occasional deputising for Clerk at evening council and committee meetings. SALARY: National Joint Council LC1 point 20 Salary Scale (19,238) pro rata PENSION: In accordance with Workplace Pension Regulations. Assistant Clerk Role: KEY TASKS AND RESPONSIBILITIES: 1. Process and record all Village Hall bookings from members of the public and for Council and committee meetings. 2. Issue invoices for use of the Village Hall and subsequent financial accounting. 3. General management of the Village Hall facility on a daily basis, ensuring policies and guidelines laid down by the Village Hall Committee are followed. 4. Attendance at Village Hall Committee meetings (usually bi-monthly). 5. Manage stationery stock and consumables for Village Hall, Parish Office and public facilities. 6. Provide office and meeting cover for the Parish Clerk when absent. 7. Provide administrative support to Clerk. 8. General office duties including the opening of post and the ordering of stationery/consumables. 9. Servicing Parish Notice Board. JOB ACTIVITIES: 1. Prepare Village Hall Committee meeting agendas. 2. Compile Village Hall Committee meeting minutes. 3. Maintain an electronic diary of bookings for the Village Hall. 4. Maintain up to date information for Village Hall on website. 5. Issue invoices to Village Hall hirers. 6. Show prospective users around the Village Hall explaining facilities available. 7. Maintain financial accounting system for Village Hall expenditure and receipts. 8. Liaise with Village Hall cleaner about forthcoming bookings etc. 9. Manage, replace and arrange repairs to any facilities at the Village Hall which fall within the terms of reference determined by the Village Hall Committee. 10. Support Clerk in the administration of Council and Committee meetings. 11. General office duties ie, opening of post, ordering of stationery. 12. Service Parish Notice Board adding agendas and notices when appropriate. August 2016

2 Person Specification Assistant Clerk Key Job Requirements Essential Desirable Testing Mechanism QUALIFICATIONS Good general education computer literate CiLCA (Certificate in Local Council Administration) EPERIENCE Previous experience in a similar administration/public facing role KNOWLEDGE Knowledge of Accounts Knowledge of the Planning process / interview Knowledge of Community Engagement Knowledge of health and safety and equal opportunities requirements in a public service / customer focused environment Knowledge of Local Government SKILLS Able to work within a small team or alone and to work on own initiative and complete tasks without supervision Able to seek advice and use it effectively Interview Able to identify problems, assess them and offer a range of solutions. Interview Computer literate PERSONAL QUALITIES An excellent communicator at all levels Interview Well organised, able to use and maintain different systems with the ability to meet deadlines Flexible and able to multi-task A willingness to train and develop OTHERS Available to work on occasion in evening. Application form

3 QUORN PARISH COUNCIL VACANCY ASSISTANT CLERK Quorn Parish Council is looking to recruit an enthusiastic and reliable person to carry out the duties of Assistant Clerk to the Parish Council. Candidates should have excellent interpersonal skills, be computer literate and have some accounting experience. They should be able to work as part of a small team, yet also be confident working on their own initiative. Previous experience in the public sector and in a small office environment would be helpful, although not essential and training where required will be provided. The Parish manages the Village Hall and public toilets, is responsible for open spaces including parks, a nature reserve and community garden and will shortly be in contract to run the library. This is a new role reflecting the increased workload brought about by the numerous initiatives undertaken by the Parish Council, and reflecting the growth in Quorn s population. It combines the Administration Assistant role, previously responsible for the management of the Village Hall, with extended hours to deputise more fully the Parish Clerk and Responsible Financial Officer. The successful candidate will be confident and enjoy dealing with members of the public, as part of the local community. Management of the Village Hall includes responsibility for the accounting system, and clerking the Village Hall Committee. Flexibility of working may also be required for holiday cover or village events. The work is primarily based in the Parish Office at the rear of the Village Hall. This is a part-time role for 25 hours per week Monday - Friday The starting salary is National Joint Council LC1 point 20 Salary Scale (19,238) pro rata. The application form and job description are available on the parish website at Completed applications should be returned by Friday, August 19 th 2016 to the Parish Office for the attention of Christina Gibbs, Clerk to the Council, Parish Office, 64, Leicester Road, Quorn, LE12 8BB or ed to parishclerk@quorndon.com; Interviews will take place week commencing 5 th September If you would like an informal chat about the job please telephone Christina Gibbs on

4 Quorn Parish Council Application for Post of Assistant Clerk Last Name: First Names: Address: Address: Daytime Telephone number: Evening Telephone number: Do you hold a current driving licence? (please delete) yes/no Are you related to any Council Member or Employee? (If so give details) (NB Failure to disclose such a relationship and / or canvassing will disqualify) Interests Outside of Work: EDUCATION AND TRAINING Please give details of qualifications achieved and including relevant experience training, most recent first Qualification Name of School / College Grade / level attained Please continue on a separate sheet if necessary

5 EMPLOYMENT HISTORY From / to Name and Address of Employer Position held and brief outline of duties /responsibilities Present Salary and reasons for Leaving Please continue on separate sheet if necessary REHABILITATION OF OFFENDERS Have you ever been convicted of; or are you currently charged with any criminal offence (other than a conviction spent under the provisions of the Rehabilitation of Offenders Act 1974) (Please delete) YES / NO If yes please give details below Date of conviction Offence Sentence What attracts you to apply for this job?

6 REFEREES Two references are required including one from your most recent employer. First Reference Name: Address: Second Reference Name: Address: Tel No. How long have they known you? Tel No. How long have they known you? In what capacity? In what capacity? Can the person be contacted prior to interview? Can the person be contacted prior to interview? Notice to be given to terminate present employment? I CAN CONFIRM THAT THE INFORMAITON PROVIDED IS CORRECT TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND THAT FALSE, MISLEADING OR UNDISCLOSED INFORMATION IN THIS APPLICATION COULD LEAD TO MY EMPLOYMENT BEING TERMINATED. Signature. Date