Applicant Guide. 1. Registration. To proceed with an application you must register with or login to

Transcription

1 Applicant Guide This step by step guide will take you through the process of applying for jobs. If you wish to complete the process using a manual form please refer to the FAQ section of this website. 1. Registration To proceed with an application you must register with or login to 1 of 16

2 2. You can open the Registration in a full page if you wish Simply click on the button if you wish to make the Registration page full-screen 3.Complete Registration Please complete all fields within the registration page and especially mandatory fields marked with a red asterisk. *Please note the password convention and take note of your username and password for future use 2 of 16

3 4. Confirm acceptance of the Data Privacy Statement Read the Data Privacy Statement by clicking on the blue link and then tick that you accept this statement. Once complete click on the Register button. 5. Create a Profile and Apply for Jobs Once you have completed the registration you are brought back to the erecruitment Homepage. You now have two options A) create a profile and then complete job specific applications or B) simply complete job specific applications We recommend you fill in your profile before applying for jobs. Once your profile has been completed your information will transfer automatically into all future applications and profile information can be edited at any time*. After completing a profile there will still be additional questions as part of each specific job application that need to be completed. *You can change profile information at any time, the information entered at the closing date of the application will be the information used for shortlisting and pre-employment checks as this is locked at the time of submission. 3 of 16

4 6. Personal Data (Profile) After completing this information, click on Save and Next to make your way through the rest of the profile sections. All correspondence is via - enter a valid, active and accessible address. HSC employees should refrain from using their work in their personal profile. Please note that the National Insurance Number, home number and mobile number fields are all mandatory. Candidates without a National Insurance Number should enter Non UK. The system times out after 120mins regardless of activity - Click on Save and Next regularly to save information you can go back to previous page if not complete. 7. Complete Work Experience details (Profile) Click on the Add button to add each work experience and then click on Next Step once complete. What is your previous work experience? Please detail below your previous work experience. List each work relationship individually, providing full dates where requested. Your work history MUST also account for any gaps in employment, which you should detail in the 'description' field along with relevant dates. List all work relationships to date individually. You have the option of editing or deleting each period of work experience after completing this. 4 of 16

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6 8.Complete work experience details Enter the relevant information for each period of work experience. Once complete click on the OK button. Please note you must list each work experience relationship individually, providing full dates where requested. Your work history MUST also account for any gaps in employment, which should detail in the description field along with relevant dates. If the employment details refer to your existing job then click on Current Employment Option to add more work experience Once you have completed your full work experience history then click on Save and Next. 6 of 16

7 9. Enter Reference Details Please enter two referees details here. An option is available for you to select which advises recruitment to not contact these referees prior to interview. These referees details can always be edited and amended. Who are your referees? Please name two referees (not relatives) at least one should have knowledge of present work and be in a supervisory or managerial capacity (Please note that we will always seek a reference from your last HSC/NHS employer). Enter referee details Once you have completed details for one referee then click on Transfer to save this. All fields prefixed with a red asterisk are mandatory. Add your second referee using the Add button and then click on Save and Next. 7 of 16

8 10. Enter Professional Registration Details if Appropriate Once you have entered Professional Registration details (if applicable) then select Transfer. 11. Complete Residency/Immigration Details Enter Residency/Immigration details as applicable by clicking on the Add button. If you are a UK or European Economic Area (EEA) national you will need to add in your passport number if you select that option as the document you will produce to evidence this during pre-employment checks and also in order to complete the Residency/Immigration details section. If you are a non UK or EEA national you will need to give details on your visa and eligibility to work in the UK. You can edit this information at any time as well though what you enter at the closing date for a job will be used for that specific job and not any information entered after this. Residency/Immigration Details Once you have entered the required information click on Transfer button. 8 of 16

9 12. Data Overview and Release Once all fields are complete then you will be able to view the overall data overview of all the information you have entered in your profile. You must read and tick the box that you have read and understood the Data Privacy Statement and then click on the complete button. Again, you can change this at profile information at any time but the information entered at the closing date of the application will be the information used for shortlisting and pre-employment checks as this is locked at the time of submission. 13. Apply for Job Once you have completed your profile you can now search and apply for jobs. To do this, go to the Overview tab and under the Employment Opportunities section click on Job Search. 9 of 16

10 14. Search for Jobs You can filter your search for jobs by entering in parameters of your interests in relation to what Organisation, Branch (location), Contract Type or Hierarchy Level (Admin and Clerical etc.). You can also save these search criteria for future use by clicking on Save Search Query. In addition, you can also search by key word in the title of a role you are interested in. If you do not select any search criteria then the system will produce results for all the available jobs. Just click on Start to complete any search. 10 of 16

11 15. Select the Job you wish to apply for job spec print off/apply. When applying for any post candidates are advised to print off the job specification for the post. This is because there is no option on the website to print off the job spec after the post has closed. Highlight the job you wish to apply for by selecting the row, then click on the top entry (as highlighted in yellow). 11 of 16

12 You can then print off or save the job spec to your PC, Laptop or device on the options highlighted below in yellow. This is recommended for any candidate applying for posts to retain in preparation for interviews in the instance that they are shortlisted. 12 of 16

13 Then close down this tab/window by clicking on the x as highlighted in yellow. 13 of 16

14 This will take you back to the Job Summary page. Click Apply to start the application process of your selected post. 14 of 16

15 16. Start Completing Job Application A new window appears with the access to completing the job specific application form. Click on Continue as per below. 17. Personal Data The information entered when completing your profile will pull across and populate this section for you. Otherwise enter required information and then click on Save and Next. 15 of 16

16 18. Work Experience Again, the information entered when completing your profile will pull across and populate this section for you. Otherwise enter required information and then click on Save and Next. Please remember to list each work relationship individually, providing full dates where requested. Your work history MUST also account for any gaps in employment, which you should detail in the 'description' field along with relevant dates. 19. Cover Letter You do not need to add a cover letter to your application. Simply state where or how you became aware of this job opportunity. This information is used for market research purposes only. Please choose form the drop down options and complete as appropriate and then click on Save and Next. 16 of 16

17 20. Questionnaires Section The following questionnaires are mandatory: 1. Convictions/Offences 2. Governance 3. Driving Licence/Access to Transport 4. Planned Holiday Arrangements 5. Interview Arrangements i.e. do you require any adjustments? 6. Personal Declaration 7. Job Specific Questionnaire e.g. how you meet the various shortlisting criteria? The Equal Opportunities Monitoring Questionnaire is not mandatory. Click on Save and Next once you have completed all questionnaires. Tip please enter N/A into all questionnaire text boxes if you have no information to enter here. **Please note- There is no opportunity to attach documents to your application such as C.Vs or personal statements** 17 of 16

18 21. Residency/Immigration The information entered when completing your profile will pull across and populate this section for you. Otherwise enter required information and then click on Save and Next. The system will not allow you to submit your application without completing this information, once you click Add, you will see the options as per below. Please add the information and click Transfer. 18 of 16

19 22. Professional Registration Information entered when completing your profile will pull across and populate this section for you. Otherwise enter required information and then click on Save and Next. 23. Referee Details Information entered when completing your profile will pull across and populate this section for you. Otherwise enter required information and then click on Save and Next. 19 of 16

20 24. Complete Application Once you reach this step a dialogue box will automatically open asking you to Open, Save or Close the form. If you click on Open then you will see your entire application. You can review this and if you want to make any changes simply click on the relevant stage and you will be taken straight to that section where you can edit or add any information. If you hover over the bottom of the data overview with your mouse a print option will also appear. If the dialogue box closes simply go back one step then return to the Complete Application Stage. You must demonstrate you have read and accepted the Data Privacy Statement by ticking that field. Once satisfied that your application form is complete and accurate then click on Send Application Now. 20 of 16

21 25. Confirmation Application Submitted A page appears confirming the application form was submitted (you will also receive an notification that your has been submitted). 26. View your Completed Applications In order to view all the applications you have submitted go to the Overview tab then under Employment Opportunities section click on My Applications. 21 of 16

22 27. My Applications In this area you can see all the application forms you have submitted or have in draft format. 28. View/Print Application Form You can view or print any application form (either completed or in draft format) whilst you also have the ability to withdraw/delete you application as well. You must highlight the relevant job by selecting the relevant row firstly before performing any actions. 22 of 16